Agenda
TYPE: Special Meeting - New Format
DATE: 5/11/2020 TIME: 5:00 PM
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LOCATION: This Special Meeting will be held virtually, via video conferencing.
DETAILS: Virtual Meeting
This is a Virtual Special Meeting. The public may access and view this meeting via Broken Arrow’s Official Facebook Live page. The Board Members will attend this meeting via video conference. The members include: Steve Allen, President Steve Majors, Vice-President Jerry Denton, Board Clerk John Cockrell, Deputy Board Clerk Brandy Roulet, Board Member Dr. Janet Dunlop, Superintendent
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2. President’s Statement: In the event the audio signal from this meeting is interrupted, a maximum of thirty (30) minutes will be used to attempt to restore the audio, and if that time elapses, the meeting will be reconvened and timely public notice as to the date, time, place and manner of the reconvened meeting will be given in accordance with the provisions of the Open Meeting Act. Info
2.0 Minutes
3. Discussion, motion and vote on motion to approve or disapprove the Special Board Meeting Minutes from April 13, 2020 which may be approved as presented or approved following modifications. Action
3.0 Employment
4. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Maintenance with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Bergwall Action
5. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Director of B&A Connections & Extension Programs with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Henness Action
6. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as High School Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as an Associate Principal at the high school with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Principal at Arrowhead Elementary School with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
4.0 Approve or Disapprove General Consent Agenda Items
9. GENERAL CONSENT ITEMS - #10 - #52 Action
A) Administrative Services
10. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
11. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
12. Accept and approve rehire of District Certified and Support administrators for 2020-2021. L. Kerns
Action
13. Accept and approve rehire of District Certified and Support non-administrators for 2020-2021. L. Kerns
Action
14. Accept and approve rehire of District Certified staff moving from 1st year temporary contract to 2nd year temporary contract for 2020-2021. L. Kerns
Action
15. Accept and approve rehire of District Certified staff moving from 2nd year temporary contract to regular continuing contract for 2020-2021. L. Kerns
Action
16. Accept and approve rehire of District Certified staff on regular continuing contract for 2020-2021. L. Kerns
Action
17. Accept and approve rehire of District support staff for 2020-2021. L. Kerns
Action
18. Accept and approve rehire of District substitutes for 2020-2021. L. Kerns
Action
19. Accept and approve the 2020-2021 Certified and Support Work Day Calendar. L. Kerns
Action
20. Accept and approve the proposed 2020-2021 holiday schedule for 12-month employees. L. Kerns
Action
21. First reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the June 1, 2020 Regular Board Meeting. L. Kerns
Info/Action
B) Instructional Services
22. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and A New Leaf, providing the Autism Works program for students of Broken Arrow Public Schools. There is no cost to the District. D. Thornton
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Deanan Products to provide fundraising opportunities for students at Creekwood Elementary. Dates of service to sell gourmet popcorn is August 1, 2020 - June 1, 2021. There is no cost to the District, but funds will flow through Creekwood Elementary Activity Funds. R. Kaiser
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning A-Z.com to provide online access to teaching resources for teachers and reading materials for students. Cost is $2,120.00 and will be paid with Creekwood Elementary Activity Funds. R. Kaiser
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning to provide licensing subscriptions for STAR 360 reading for grades K-9. Cost to the District with a four-year agreement is $612,000.00 and paid with Instructional Bond Funds. J. Peterson
Action
26. Accept and approve the Library Media Specialist Statutory Waiver for Ms. Kathy Buckner to serve as the Media Specialist for Vandever Elementary. J. Peterson
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PayPal, Inc. Cost to the District is $360.00 and will be paid with Chromedesk Funds. S. James
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Respondus, for LockDown Browser site license. Cost is $5,045.00 and will be paid with Chromedesk Funds. S. James
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Canvas by Instructure, providing Canvas Cloud subscriptions for all students and faculty K-12. Canvas is a sole-source vendor. This is the fourth year of a five year contract. Cost to the District is $138,936.00 and will be paid with Instructional Bond Funds. S. James
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Formstack, LLC for form tracking. Cost to the District is $2,988.00 and will be paid with Chromedesk Funds. S. James
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Datebooks for the purchase of student planners for 3rd-5th grade students at Liberty Elementary. Cost to the District is $870.55 and will be paid with Liberty Elementary Activity Funds. E. Orr
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GBC, a division of ACCO Brands, providing a 1-year maintenance agreement for the laminator at Leisure Park Elementary. Cost to the District is $441.29 and will be paid with General Funds. J. Dotson
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Blusource, Inc., to provide pre-packaged school supplies for JOM students for the 2020-2021 school year. Cost to the District is $49,997.73 and will be paid with JOM Grant Funds. J. Brassfield
Action
C) Student Services
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leon May Visual Design, Inc., to provide consultation services for the Pride. Cost to the District is $18,000.00 and paid with Instructional Funds. R. Dale
Action
D) Technology Services
35. Accept and approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-2021. This resolution authorizes filing of the Form 471 applications for funding year 2020-2021 and the payment of the applicant's share upon approval of funding and receipt of services. A. Bowser
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW-Government, LLC, for the District's Ivanti licensing, support and maintenance for all district-owned computers and the Service Desk. Cost to the District is $125,360.36 and will be paid with Bond Funds. A. Bowser
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hoonuit, providing the District's Schools Interoperability Framework (SIF) Compliance Agent for State Wave Reporting program. Cost to the District is $66,546.24 for the 2020-2021 school year and paid for with Bond Funds. A. Bowser
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, providing Avaya IPOSS coverage to nine existing sites within the District. Cost to the District is $12,042.00 for the 2020-2021 school year and paid from the General Fund. A. Bowser
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Piraino Consulting, providing a 5-year SMART SLS License subscription to the District. This is year 3 of the 5-year agreement. Cost to the District is $95,844.00 for the 5-year term 2018-2023. Payment will be made from the Bond Fund. A. Bowser
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC for the purchase of PowerSchool Customization on eSchool to add the State Testing Number, STN, on Home Access Center for the 2020-2021 school year. Cost to the District is $386.91 and will be paid with Bond Funds. A. Bowser
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wasp Barcode Technologies, providing three years of Asset Management Software beginning with the 2019-2020 school year through 2021-2022 school year. This is year 2 of the 3-year agreement. Cost to the District is $10,593.08 and will be paid with Bond Funds. A. Bowser
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Unifirst, providing uniform rental and laundering of uniforms of the vehicle technician staff at the transportation department. This is year 2 of a 5-year agreement. Weekly fees include a 6% increase from last year. Cost to the District is based on the type of services provided and will be paid from the General Fund. R. Vann-Jackson
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tomo Drug Testing, providing drug screening, physicals and testing services for the transportation department. (See attached fee schedule for pricing.) Cost to the District is based on the type of testing provided and will be paid with General Funds. R. Vann-Jackson
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tyler Technologies, providing Versatrans, Trip Tracker, Fleet Vision, On Screen, Hosting, GPS system and elink. Total cost to the District is $121,774.85 and will be paid from the General Fund. R. Vann-Jackson
Action
E) Business Services
45. Accept and approve the requested fundraiser for Activity Funds. C. Mitchem
Action
46. Accept and approve the Treasurer's Reports ending April 30, 2020. D. Dollahon
Action
47. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
48. Accept and approve the Activity Fund Reports for April, 2020. D. Dollahon
Action
49. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
50. Accept and approve the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Consolidated Benefits Resources, (CBR) for the purpose of providing third party administrator and consulting service for the district's self-funded workers' compensation plan with a monthly cost of $2,900.00. Payment will be from General Funds. C. Metevelis
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Shredders, Inc., to provide onsite shredding services for the Education Service Center. Cost is $130.00 monthly and will be paid with General Funds. C. Metevelis
Action
5.0 Operations Services
53. Discussion, motion and vote on motion to approve or disapprove the Encroachment Agreement with The City of Broken Arrow for the signage at Childers Middle School. M. Bergwall Action
6.0 Technology Services
54. Discussion, motion and vote on motion to approve or disapprove the bids submitted by the lowest responsible bidder, Summit Bus, providing seven (7) 77 passenger route buses and three (3) 14 passenger type A route buses and three (3) 14 passenger type A activity buses. All bidding was conducted pursuant to competitive bidding as required by law. Total cost to the District is $941,427.00 and will be paid from 2015 Bond Funds. R. Vann-Jackson Action
7.0 Business Services
55. Discussion, motion and vote on motion to approve or disapprove the purchase of copy paper from Contract Paper Group, Inc., for a total cost of $81,950.40 and paid with General Funds. N. Eneff Action
8.0 Adjourn
56. Adjournment. Action
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