Agenda
TYPE: Special Meeting - New Format
DATE: 4/13/2020 TIME: 5:00 PM
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LOCATION: This meeting will be held virtually and available for public view on BA Facebook
DETAILS: Virtual Meeting
This is a Virtual Special Meeting. The public may access and view this meeting via Broken Arrow’s Official Facebook Live page. The Board Members will attend this meeting via video conference. The members include: Steve Allen, President Steve Majors, Vice-President Jerry Denton, Board Clerk John Cockrell, Deputy Board Clerk Brandy Roulet, Board Member Also, Superintendent, Dr. Janet Dunlop
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2. President’s Statement: In the event the audio signal from this meeting is interrupted, a maximum of thirty (30) minutes will be used to attempt to restore the audio, and if that time elapses, the meeting will be reconvened and timely public notice as to the date, time, place and manner of the reconvened meeting will be given in accordance with the provisions of the Open Meeting Act. Info
2.0 Minutes
3. Discussion, motion and vote on motion to approve or disapprove the March 9, 2020, Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
4. Discussion, motion and vote on motion to approve or disapprove the March 26, 2020, Special Meeting Minutes, which may be approved as presented or approved following modifications. Action
3.0 Employment
5. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Director of Facilities with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Bergwall Action
6. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Director of Innovations Academy with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Principal of the Freshman Academy with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Executive Director of Teaching and Learning with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Executive Director of Information Services with such employment subject to a mutually acceptable and fully executed written contract of employment. A. Bowser Action
4.0 Summary of Awards & Achievements
10. Discussion, motion and vote on motion to approve or disapprove the grant of up to $90,700.00 from the Charles and Lynn Schusterman Family Foundation. K. Dyess Action
5.0 Approve or Disapprove General Consent Agenda Items
11. GENERAL CONSENT ITEMS - #12 - #32 Action
A) Superintendent
12. Accept and approve the appointment or reappointment of six individuals to the Economic Development Corporation Board, pursuant to the BAEDC by-laws. Dr. Dunlop
Action
B) Administrative Services
13. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
14. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Operations Services
15. Accept and approve the purchase of furniture from Krueger International for growth throughout the District. Cost to the District is $80,751.00 and will be paid with Bond Funds. M. Bergwall
Action
D) Instructional Services
16. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
17. Accept and approve the RENEWAL agreement with Interquest Canines of Oklahoma, providing substance awareness and canine detection services for the 2020-2021 school year. Cost is to not exceed $8,000 and paid from the General Fund. D. Blackburn
Action
18. Accept and approve the agreement with Lee’s School Supplies, Inc., to provide a pencil machine with the provision that all pencils will be ordered through the vendor. Cost is to be determined and paid with Activity Funds. C. England
Action
19. Accept and approve the agreement with Original Works providing fundraising opportunities at Aspen Creek ECC. Funds collected will be deposited in Aspen Creek ECC’s Activity Fund. J. Wallace
Action
E) Student Services
20. Accept and approve the agreement with American Auto Parks, LLC., providing reserved parking for the BAHS staff during graduation at the BOK Center, June 30, 2020. Cost is $1,000.00 and paid with Activity Funds. C. Perry
Action
21. Accept and approve the RENEWAL agreement with V!ROC, dba Varsity, providing BA Cheer with a choreography bundle which includes an Oklahoma State routine, UCA routine, Junior Varsity NCA routine and Middle School NCA routine. Cost is $10,000.00 and will be paid with Athletic Funds. S. Dunn
Action
22. Accept and approve the agreement with Custom Resources Fundraising to provide fundraising opportunities for the choir students at Oliver Middle School. Profits are 40% of sales with funds running through Oliver Middle School’s Activity Account. R. Dale
Action
23. Accept and approve the agreement with Boren Enterprises/Neighbors LLC., providing fundraising opportunities for choir students at Centennial Middle School. Profits are quoted at 40% of sales of 250 items with funds running through Centennial Middle School’s Activity Fund. There is no cost to the District. R. Dale
Action
F) Technology Services
24. Accept and approve the RENEWAL agreement with SHI International for the purchase of Microsoft licenses for the District, for the 2020-2021 school year, for approximately $86,882.50 and paid with Bond Funds. A. Bowser
Action
25. Accept and approve the RENEWAL agreement with TwoTrees Technology, LLC., providing installation services of smart TV’s at Rosewood Elementary. Cost is approximately $3,150.00 and paid with General Funds. A. Bowser
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pluralsight, LLC for Pluralsight One-Amplify subscription and training. Total Cost to the District is $1,695.75 and will be paid with General Funds. A. Bowser
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and VIP Technology Solutions Group, LLC to purchase AVAYA phone system to include phone system, installation and training for the Rosewood Elementary School. Total Cost to the District is $56,104.20 and will be paid with Bond Funds. A. Bowser
Action
28. Accept and approve the RENEWAL agreement with PowerSchool Group, LLC., for the purchase of PowerSchool eSchool Plus subscription/maintenance for the 2020-2021 school year. Cost is $152,134.54 and paid with Bond Funds. A. Bowser
Action
29. Accept and approve the RENEWAL agreement with PowerSchool Group, LLC., for the purchase PowerSchool Enrollment Registration and Enrollment Additional Language for the 2020-2021 school year. Cost is $42,112.00 and paid with Bond Funds. A. Bowser
Action
G) Business Services
30. Accept and approve the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
31. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
32. Accept and approve the requested fundraiser for Activity Funds. C. Mitchem
Action
6.0 Operations Services
33. Discussion, motion and vote on motion to award construction contracts to replace sections of roofs at Spring Creek with Alternate #1 and Central On Main and reject bids to re-roof building B at the High School. Lowest Responsible Bidder USA Roof Coatings for a total value of $150,781.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from Bond Funds. M. Bergwall Action
34. Discussion, motion and vote on motion to approve or disapprove the award to GS Helms and Associates providing Architectural Services related to the design, bidding, and construction of the Broken Arrow Public Schools’ Baseball/Softball Upgrades Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be seven and a half percent (7.5%) of the cost of the work and will be paid with Bond Funds. M. Bergwall Action
35. Discussion, motion and vote on motion to accept the STEM-Innovation Center Bid Packages 8G-sliding-folding walls, 10A-Fire Extinguishers, cabinets, & Accessories and Toilet & Bath accessories, to the lowest responsible bidders and reject package 9D – Precast Terrazzo and assign construction contracts to Flintco Construction Solutions, Inc. This is pursuant to Flintco Construction Solutions, Inc’s contract dated March 27, 2019. Payment will be made from within the projects GMP. M. Bergwall Action
36. Discussion, motion and vote on motion to award construction contracts for the HS Flooring Bids to the lowest responsible bidder Talon Commercial Services in the amount of $60,209.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from the Maintenance Bond Funds. M. Bergwall Action
7.0 Technology Services
37. Discussion, motion and vote on motion to approve or disapprove the purchase of forty-three interactive displays from Twotrees Technologies, LLC for Rosewood Elementary. Cost to the District is $133,014.00 and paid with Bond Funds. A. Bowser Action
8.0 Adjourn
38. Adjournment. Action
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