Agenda
TYPE: Regular Meeting - New Format
DATE: 9/14/2020 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, September 14, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the August 10, 2020 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
5.0 Summary of Awards & Achievements
5. Recognition and celebration of the Reading Recovery teacher graduates. This is the 10th year of Reading Recovery at Broken Arrow Public Schools and the partnership with FWP Trust (Frank W. Podpechan Trust) in providing scholarships for training. K. Henness Info
6.0 Donation
6. Accept and approve the DONATION from BAPS Foundation for $20,000.00 for innovation classrooms at the Broken Arrow middle schools. A. Grace Action
7.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Reports to the Board
8. Construction update. B. Tolomeo Info
9. Covid-19 update. A. Bowser Info
9.0 Approve or Disapprove General Consent Agenda Items
10. CONSENT AGENDA ITEMS #11 - #69 Action
A) Administrative Services
11. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
12. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Grand Canyon University to allow students the ability to complete their student teaching within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
14. Accept and approve the RENEWAL of the Memorandum of Understanding agreement between Broken Arrow Public Schools and Northeastern State University to allow social work students the ability to complete their field practicum within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the University of Tulsa to allow speech language pathology students the ability to complete their school practicum within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the University of Tulsa to allow students the ability to complete their student teaching within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
17. Accept and approve the RENEWAL Memorandum of Understanding agreement between Broken Arrow Public Schools and the University of Oklahoma to allow students the ability to complete their student teaching within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State University to allow students the ability to complete their student teaching within BAPS. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
B) Operations Services
19. Accept and approve the agreement between Broken Arrow Public Schools and Oklahoma Natural Gas Company for a permanent, non-exclusive easement and right of way to lay, maintain, operate, relay and remove a pipe line with the right of ingress and egress to and from the same, over and through certain lands situated in the County of Wagoner (Timber Ridge Elementary). M. Bergwall
Action
20. Accept and approve the NEW Lease Agreement between Broken Arrow Public Schools and Broken Arrow Amateur Basketball Association, providing leased facility space for youth team basketball practices up to 12 elementary gymnasiums throughout Broken Arrow School District. M. Bergwall
Action
C) Instructional Services
21. Accept and approve the Purchase and Renewal agreement between Broken Arrow Public Schools and Bedford, Freeman and Worth providing licenses of the AP student edition print and launchpad use. Cost to the District is $57,763.83 and will be paid with OER and Title IV Funds. S. James
Action
22. Accept and approve a Revision to the Secondary Handbook for the 2020-2021 school year. Changes made were regarding the test exemption policy. S. James
Action
23. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Northeastern State University for the Early College High School program, providing students with high quality education at the freshman and sophomore levels using certified BA High School teachers on the NSU Broken Arrow campus. This is to prepare students who enter the concurrent enrollment or cohort classes at the junior level to earn transferable college credit. There is no cost to the District. S. James
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ASAP Barcloud to provide an online inventory system used by Special Services. Cost to the District is $1,140.00 and will be paid with Special Ed Grant Funds. D. Thornton
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State Department of Education, OSDE, Public Consulting Group, PCG, that allows Special Services to participate in the School-Based Health Services Program which aides in billing Medicaid for reimbursement of medical therapies provided by the District, (ie: speech therapies, physical and occupational therapies.) There is no cost to the District. D. Thornton
Action
26. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Quantum Health Professionals to provide additional psychologist services for students with special needs for the 2020-2021 school year. Revision specifies which psychologist will be working in the District and the minimum hour requirements. Estimated cost to the District is $90,000.00 and will be paid with Special Ed Grant Funds. D. Thornton
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Action Resource & Development Head Start providing referrals, testing and services to eligible children with disabilities ages three through five who are served in the program. Purchase of needed materials will be made using 621 Grant Funds. D. Thornton
Action
28. Accept and approve the RENEWAL statement of agreement between Broken Arrow Public Schools, BAPS and Tulsa Public Schools, TPS. BAPS agrees to pay $15,255.50 in tuition fees to TPS agrees to provide services that are not available in Broken Arrow to a specific IEP student. Fees will be paid through IDEA Grant Funds. D. Thornton
Action
29. Accept and approve the RENEWAL of the amended statement of agreement between Broken Arrow Public Schools, BAPS and Tulsa Public Schools, TPS. BAPS agrees to pay $13,695.28 in tuition fees to TPS agrees to provide services that are not available in Broken Arrow to a specific IEP student. Fees will be paid through General Special Education Funds. D. Thornton
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Omega Labs/Boom Learning for licenses that provide virtual therapies during distance or virtual learning. Cost to the District is $870.00 for 29 individual licenses that allow services for up to 150 students each. Payment will be made through IDEA Grant Funds. D. Thornton
Action
31. Accept and approve the RENEWAL of the Memorandum of Understanding agreement between Broken Arrow Public Schools and Goodwill Industries providing vocational training and transitional support services for select IEP students under terms specified. There is no cost to the District. D. Thornton
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and News 2 You, N2Y, a multi-part online curriculum for level 2 and 3 students. The program can be used by teachers in the classroom and during distance learning. Teachers will be able to track student data and progress from year to year. Cost to the District is $28,324.56 for 24 licenses and will be paid using Special Ed Covid Relief Funds. D. Thornton
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imagine Learning to purchase licenses to be used for Pre-K, Title I, EL, Indian Education and SpED students as an additional learning resource which can be used in the classroom or at home. Cost to the District is $316,270.00 and will be paid with funds from multiple budgets: CARES Act Incentive Funds, Title I Funds, Title III Funds and Immigrant Funds. Quote #167178 for 112 licenses will be paid using Cherokee Grant Funds. J. Brassfield
Action
34. Accept and approve the Statutory Waivers/Deregulation applications for Library Media Assistant positions at various school sites. Due to the state budget restraints the library assistant positions in the district have remained unfilled. Deregulation applications for library media services were approved for one year only by the Oklahoma State Department of Education. For accreditation purposes the District accreditation officer recommends filing the application annually. J. Brassfield
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and OverDrive Education, (Sora), to provide access to ebooks and audiobooks. Cost to the District is to be determined and paid through each site that utilizes the service, from their Activity Account. J. Brassfield
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Conscious Teaching for online virtual professional development training for teachers and principals. Cost to the District is $6,800.00 and will be paid with Title I Funds. J. Brassfield
Action
37. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Impact Tulsa to share data while partnering with the Oklahoma State Department of Education and Tulsa area districts to gauge student readiness, progress and outcomes of school age children. There is no cost to the District. J. Brassfield
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma Department of Human Services, OKDHS, to provide two School-Based Specialists, SBS, (social workers), to be placed at the schools. BAPS will pay OKDHS 50% of their salaries. Cost to the District will be paid with CARES Act Funds. J. Brassfield
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Department of Career and Technology Education, ODCTE, for Career Tech secondary programs. The program assistance allocation for the 2020-2021 school year is $195,679.00. K. Garrett
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Big Brothers Big Sisters of Oklahoma for their educational and enrichment program. There is no cost to the District. D. Blackburn
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the City of Broken Arrow for school crossing guard services from August 1, 2020 through June 30, 2021. Total amount to be paid to the District is $32,000.00. D. Blackburn
Action
42. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and EVERFI to provide curriculum to help teach critical topics such as financial capability, character education, career choice and digital literacy. There is no cost to the District. J. Peterson
Action
43. Accept and approve the Grant proposal between Broken Arrow Public Schools and the Oklahoma Department of Wildlife Conservation to provide fishing equipment in the amount of $1,000.00. The Fishing in Schools Grant allows Jason Black, a PE teacher at Arrowhead Elementary, and is a certified Fishing in Schools instructor, will teach students this skill, no pond required. There is no cost to the District. J. Peterson
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Origo Education to provide online access to components of Origo to district teachers to embed their lesson plans on CANVAS to better utilize materials during distance learning. J. Peterson
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's located at 101st & Elm, Broken Arrow, for McTeacher Night, an approved fundraiser for Arrow Springs ECC. Dates scheduled are October 6, 2020 and February 23, 2021. There is no cost to the District. K. Henness
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Java Dave's to provide a water cooler for staff at Centennial Middle School. Cost to the District is $72.95 and paid through CMS Activity Funds. K. Graves
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Roller Sports to provide a venue for the JROTC students during the 2020-2021 school year. Cost to the District $300.00 for the first 60 cadets and $5.00 for each additional cadet, and will be paid with the JROTC Activity Funds. C. Barber
Action
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Century Resources to provide an opportunity for fundraising for the JROTC program. There is no cost to the District but all funds will run through the JROTC Activity Funds. C. Barber
Action
D) Student Services
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Nitrosell to provide the district with PC America point of sale and inventory management hardware and software for Tiger Threads. Cost to the District for the 2020-2021 school year is $2,587.00 and will be paid with Activity Funds. C. Perry
Action
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and RLC Business Systems/Heartland LLC for point of sale software, hardware and support for Tiger Threads. Cost to the District is $948.00 and will be paid with Tiger Threads Activity Funds. C. Perry
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jim Glover Auto Family, Owasso Public Schools and the Folds of Honor Foundation for exclusive title sponsorship of the Folds of Honor Patriot Bowl. S. Dunn
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and QuikTrip Corp. for advertising rights scheduled for 2020-2021. There is no cost to the District. S. Dunn
Action
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rib Crib for advertising rights scheduled for the 2020-2021 school year. There is no cost to the District. S. Dunn
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nicholas Clement providing choreography for the Tigettes which includes the kick routine, dance instruction and music for the 2020-2021 season. Cost to the District is $4,500.00 with funding from the Athletic General Fund and from the Tigette Booster Club. S. Dunn
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Competitive Edge Dance providing choreography for the Tigettes pom routine, dance instruction and music for the 2020-2021 season. Cost to the District is $3,775.00 and will be paid through Athletics General Funds and Tigette Booster Club Funds. S. Dunn
Action
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leon May Visual Design for band consultation. Cost to the District is $10,000.00 and will be paid with General Instructional Funds. R. Dale
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and GSM Designs, LLC for band consultation. Cost to the District is not to exceed $9,495.00 and will be paid with Secondary Activity Funds, project 818. R. Dale
Action
58. Accept and approve the REVISED agreement between Broken Arrow Public Schools and New Life Ranch, NLR, to provide facilities and food for the high school leadership retreat on October 3, 2020. Cost is $25.00 per person and will be paid with Tiger Challenge General Funds. C. Welborn
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bill Cordes to serve as facilitator for the high school leadership retreat on October 3, 2020, at New Life Ranch. Cost to the District is $5,000.00 and will be paid through Tiger Challenge General Funds. C. Welborn
Action
E) Technology Services
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Technology Center, TTC, providing student transportation to the appropriate TTC sites. The District will receive $288,213.14 for use of BAPS buses and drivers computed for 116,685.48 miles at $2.47 per mile for 177 school days. R. Vann-Jackson
Action
61. Accept and approve the Amendment to the agreement between Broken Arrow Public Schools and Tyler Technologies, Inc., providing Versatrans, Trip Tracker, Fleet Vision, On Screen, hosting, GPS system, and eLink. Cost to the District is $1,680.00, as highlighted on the attached summary, and will be paid from the General Funds. R. Vann-Jackson
Action
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Arete Advisors providing the District's cyber security services including Endpoint Protection Platform Subscription, Vigilance Respond Service and Arete Engineers Transfer existing agents to new Sentinel One Instance. This is year 2 of the 3-year agreement, beginning with 2019-2020 school year. Cost to the District for three years was $69,900.00 and this amount was paid in full during the 2019-2020 fiscal year. A. Bowser
Action
F) Business Services
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Stephen L. Smith, Corp., to provide financial consultation services for bond issues for the 2020-2021 school year. Cost to the District is not to exceed $40,100.00 and will be paid with Bond Funds. N. Eneff
Action
64. Accept and approve the AMENDMENT to the contract between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC amending the entitled quarterly Sponsorship Funding allotments for 2020-2021. N. Eneff
Action
65. Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
66. Accept and approve the Change Order Reports for All Funds for 2020-2021 fiscal year. C. Metevelis
Action
67. Accept and approve the Activity Fund Guidelines. C. Mitchem
Action
68. Accept and approve the Treasurer's Reports for August 31, 2020. D. Dollahon
Action
69. Accept and approve the Activity Fund Reports for August 2020. D. Dollahon
Action
10.0 Operations Services
70. Discussion, motion and vote on motion to award Bid Packages 11L and 32C.1 contract for the STEM Innovation Center 2015 Bond Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions, Inc. contract dated March 27, 2019. Payment will be made from within the current GMP. M. Bergwall Action
71. Discussion, motion and vote on motion to award construction contracts for the Baseball-Softball Bleacher Replacement to the lowest responsible bidder AC Owen Construction LLC. in the amount of $1,083,500.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from the Bond Trust Funds. M. Bergwall Action
11.0 Business Services
72. Discussion, motion and vote on motion to approve or disapprove the Estimate of Needs for 2020-2021. N. Eneff Action
73. Discussion, motion and vote on motion to approve or disapprove the 2020-2021 operating budget as presented. N. Eneff Action
74. Presentation and discussion of the monthly financial reports through August 31, 2020. N. Eneff Info
75. Discussion, motion and vote on motion to approve or disapprove the ratification of the Negotiated Agreement between the District and the Broken Arrow Education Association for the 2020-2021 fiscal year. N. Eneff Action
76. Discussion, motion and vote on motion to approve or disapprove the RENEWAL applications for the following Booster Club sanctioned organizations: Broken Arrow Band Booster Club - BOE approved 3/11/19 Broken Arrow Baseball Booster Club - BOE approved 5/13/19 Broken Arrow Basketball Booster Club - BOE approved 11/12/18 Broken Arrow PTA Council - BOE approved 9/19/19 Broken Arrow Cheer Booster Club - BOE approved 5/13/19 Broken Arrow Cross Country Booster Club - BOE approved 5/13/19 Broken Arrow Football Booster Club - BOE approved 4/15/19 Broken Arrow Soccer Booster Club - BOE approved 5/13/19 Broken Arrow Softball Booster Club - BOE approved 5/13/19 Broken Arrow Tennis Booster Club - BOE approved 10/7/19 Broken Arrow Tigette Booster Club - BOE approved 5/13/19 Broken Arrow Vocal Music Booster Club - BOE approved 5/13/19 Broken Arrow Volleyball Booster Club - BOE approved 4/15/19 Broken Arrow Wrestling Booster Club - BOE approved 5/13/19 N. Eneff Action
77. Discussion, motion and vote on motion to approve or disapprove the NEW Broken Arrow Track and Field Booster Club as a sanctioned organization and the transfer of reconciled funds from the Track Booster activity sub account (946) to the board approved sanctioned organization. N. Eneff Action
12.0 New Business
78. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
13.0 Executive Session
79. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with Oklahoma Statute Title 25, Section 307(B)(3). And to discuss the superintendent's contract in accordance with Oklahoma Statute Title 25, Section 307(B)(1). Action
14.0 Return to Open Session
80. Acknowledge the Board of Education has returned to Open Session and reading of the executive session minutes by the Board Clerk. Info
15.0 Adjourn
81. Adjournment. Action
Next Regular Board Meeting is Monday, October 12, 2020