Agenda
TYPE: Regular Meeting - New Format
DATE: 8/10/2020 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, August 10, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the July 20, 2020 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
5. Discussion, motion and vote on motion to approve or disapprove the Special Board Meeting Minutes of July 29, 2020 which may be approved as presented or approved following modifications. Action
5.0 Donation
6. Discussion, motion and vote on motion to approve or disapprove the AT&T Grant in the amount of $20,000.00 to provide meals and snacks during weekends for students with greatest needs. J. Brassfield Action
6.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
7.0 Approve or Disapprove General Consent Agenda Items
8. GENERAL CONSENT ITEMS #9 - #40 Action
A) Administrative Services
9. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
10. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
B) Instructional Services
11. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and College Board to provide student assessments for grades 8, 9 and 11. Cost to the District is $29,954.00 and will be paid from the Assessment Budget. J. Brassfield
Action
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Community Food Bank of Eastern Oklahoma - Food for Kids Program for students in grades Pre-K through 8th, with food instability on weekends. This is for the 2020-2021 school year. There is no cost to the District. J. Brassfield
Action
13. Accept and approve the program assistance dollars allocation to Broken Arrow Public Schools from CareerTech, CTE, for approved CareerTech programs. Cost to the District is $85,678.00. K. Garrett
Action
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and A New Leaf providing vocational training and transitional support services for select IEP students under terms specified at an hourly rate of $4.50. The estimated cost to the District is $5,000.00 and depends on the number of students requiring the services. Payment will come from IDEA Grant Funds. D. Thornton
Action
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Palmer to provide a counselor one hour per week, per site, for grades 6-12 to teach substance abuse education skills to students with a drug related offense. There is no cost to the District. D. Blackburn
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Light of Hope for additional licenses for curriculum courses and/or assemblies. There is no cost to the District. D. Blackburn
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and Team Professional Services providing testing of students suspected of being under the influence of drugs or alcohol at school or school sponsored activities. Fees will be $11.00 per test and will not exceed $2,000.00. Payment will be from the General Fund. D. Blackburn
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Action Mechanical Contractor to provide an Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
19. Accept and approve that Michelle Stoermer, a certified Special Education co-teacher at Broken Arrow High School, be approved to teach 2-3 sections of world history in which students will receive credit. S. James
Action
20. Accept and approve the Purchase between Broken Arrow Public Schools and Dell for 400 webcams for teachers to record lessons to be uploaded to Canvas and other platforms for students, grades 3-12, to view during possible distance learning. Cost to the District is $13,860.00 and will be paid with Secondary Instructional Funds. S. James
Action
C) Student Services
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and At Your Service Rentals providing setup and rental of 6 portable restrooms, including a handicap restroom, for the BA Cross Country meet to be held September 12, 2020. Cost to the District is $525.00 and will be paid by Athletics. S. Dunn
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enduro Group, LLC to provide Timing Service for the BA Cross Country Meet September 12, 2020. Cost to the District is $1,150.00 and will be paid by Athletics. S. Dunn
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Paragon Marketing Group, LLC to telecast live on ESPN the BAHS varsity football game against Bentonville West High School on August 29, 2020. There is no cost to the District. S. Dunn
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 5-Star Students to provide website and mobile app access to aid in tracking student participation and also blue tooth scanners for the 2020-2021 school year. Cost to the District is based on student enrollment at each site and will be paid with Activity Funds. C. Welborn
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice of Green Country to provide shaved ice for student activities events for the 2020-2021 school year. Cost to the District is $250.00 per hour or $1.50 each and will be paid with STUCO Funds. C. Welborn
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide DJ services for student activities events for the 2020-2021 school year. Cost to the District is $8,295.00 and will be paid with STUCO Funds. C. Welborn
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Swank Motion Pictures, Inc. to provide movie licensing for student activities movie night(s) during the 2020-2021 school year.. Cost to the District $650.00 and will be paid with STUCO Funds. C. Welborn
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and DAV Studios, LLC to provide support and operate the TriCaster production system for the July 29, 2020 Special Board Meeting. Cost to the District is $100.00 and will be paid from the General Fund. C. Perry
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Arrow Group for advertising rights scheduled for 2018-2021. This is the third year of a three-year agreement. There is no cost to the District. C. Perry
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and St. John BA/Tulsa Bone & Joint Associates, P.C., for advertising scheduled for 2018-2021. This is the third year of a three-year agreement with options for 2022 and 2023. There is no cost to the District. C. Perry
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and TTCU Federal Credit Union for advertising rights scheduled for 2018-2021. This is the third year of a three-year agreement. There is no cost to the District. C. Perry
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and First National Bank Broken Arrow for advertising rights scheduled for 2016-2021. This is the fifth year of a five-year agreement. There is no cost to the District. C. Perry
Action
33. Accept and approve the BA Band Booster Club manage the concessions stands at Memorial Stadium on the high school campus and at Freshman Academy. D. Davis
Action
D) Business Services
34. Accept and approve the NEW Amendment to the contract between Broken Arrow Public Schools and Imperial, LLC amending the commission to be paid on snack items from 20% to 17%. N. Eneff
Action
35. Accept and approve the Activity Fund Guidelines. C. Mitchem
Action
36. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
37. Accept and approve the Activity Fund Reports for July 2020. D. Dollahon
Action
38. Accept and approve the Treasurer's Reports ending July 31, 2020. D. Dollahon
Action
39. Accept and approve the Change Order Reports for All Funds for 2020-2021 fiscal year. C. Metevelis
Action
40. Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
8.0 Superintendent & Board of Education Communications
41. Update on Covid19 Plan. Dr. Vinson Info
9.0 Administrative Services
42. Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or deletion of policies from multiple sections of the Board of Education Policy Guide. -Section I, Board of Education: Adoption of policies 1175 and 1195 -Section III, Instruction: Revision of policy 3100; adoption of policy 3005 -Section IV, Students: Revision of policy 4030 -Section V, Employees: Revision of policy 5000; adoption of policy 5365 L. Kerns Action
10.0 Operations Services
43. Discussion, motion and vote on motion to approve or disapprove the award to WRA Architects to provide Architectural Services related to the design, bidding, and construction of the Broken Arrow Public Schools’ Field House Renovations; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be Fifty Thousand Dollars ($50,000.00) and will be paid with 2015 Bond Funds. B. Tolomeo Action
11.0 Instructional Services
44. Discussion, motion and vote on motion to approve or disapprove the Purchase of 950 new Chromebooks for BAPS Virtual Academy and elementary schools to use for distance learning. Cost to the District is $284,050.00 and will be paid with CARES Act Incentive Funds. J. Brassfield Action
12.0 Business Services
45. Presentation and discussion of the monthly financial reports through July 31, 2020. N. Eneff Info
13.0 New Business
46. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Adjourn
47. Adjournment. Action
Next Regular Board Meeting is Monday, September 14, 2020