Agenda
TYPE: Regular Meeting - New Format
DATE: 7/20/2020 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, July 20, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Board Reorganization
4. Oath of Office to formally swear-in Jerry Denton, the uncontested Board Member in Zone 5. Board President Info
5. Discussion, motion and vote on motion to approve or disapprove the reorganization of the Board of Education: election of president, vice-president, clerk, deputy clerk and member to serve for a term of one year, effective August 10, 2020. Board President Action
6. Discussion, motion and vote on motion to agree and accept the Board Member Code of Ethics and Conduct. Board President Action
5.0 Minutes
7. Discussion, motion and vote on motion to approve or disapprove the June 29, 2020 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
8. Discussion, motion and vote on motion to approve or disapprove the July 1, 2020 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Employment
9. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Director of Public Relations with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
10. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal Intern at Childers Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
7.0 Comments From The Public
11. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Approve or Disapprove General Consent Agenda Items
12. GENERAL CONSENT ITEMS #13 - #55 Action
A) Superintendent
13. Accept and approve the NEW agreement between Broken Arrow Public Schools and C.J. Huff as a guest speaker for the annual administrator's retreat, August 3, 2020. Cost to the District is $400.00 and will be paid from the General Fund. Dr. Dunlop
Action
B) Administrative Services
14. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
15. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Operations Services
16. Accept and approve an Amended agreement between Broken Arrow Public Schools and Advance Alarms to add the fire panel monitoring for Rosewood Elementary. An agreement was approved at the June 29, 2020 board meeting in which Rosewood Elementary was inadvertently left off. Cost for the District is $753.00 per month including Rosewood and will be paid from the General Fund. B. Tolomeo
Action
17. Accept and Approve the RENEWAL agreement between Broken Arrow Public Schools and Spectrum Corp., providing a 1-year maintenance agreement for the Broken Arrow stadium video screen, scoreboard and snap clocks. Total cost to the district is $10,250.00 and will be paid by Building Fund (21). M. Bergwall
Action
18. Accept and approve the RENEWAL contract between Broken Arrow Public Schools and Ford AV that provides a 1-year maintenance agreement covering AV equipment at Memorial Stadium, Tiger Field House, BAHS Baseball and Softball Fields, and the Kirkland Activities Complex Soccer Field. Total cost to the district is $6,680.00 and will be paid by Building Fund (21). M. Bergwall
Action
D) Instructional Services
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Educator's Handbook to provide online software for the purpose of discipline communication, accountability, reports and analysis for seven district sites. Cost to the District is $14,658.00 and will be paid with Instructional Bond Funds. D. Blackburn
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oral Roberts University School of Nursing providing nursing students an opportunity to complete clinical rotations at District school sites. There is no cost to the District. D. Blackburn
Action
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the University of Tulsa School of Nursing providing TU students with clinical nursing rotation experience in the District. There is no cost to the District. D. Blackburn
Action
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the City of Broken Arrow for school crossing guard services from August 1, 2020 through June 30, 2021. Total amount paid to the District is $32,000.00. D. Blackburn
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BASE Education to provide an online program. Cost to the District is $32,000.00 and will be paid with COVID Grant Money. D. Blackburn
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ripple Effects to provide personalized. trauma-informed, culturally responsive behavioral mental health supports for students. Cost to the District is $63,525.00 and will be paid with CARES Act Incentive Funds. D. Blackburn
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Briton Education dba Insights to Behavior, to provide an online subscription with professional development tools for teachers regarding behaviors in the classroom. Cost to the District is $38,000.00 and will be paid with Bond Funds. D. Thornton
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dr. Larry Mullins, PhD. for professional academic and behavioral consultation for students. Cost to the District are estimated at $10,000.00 and will be paid with Special Education Grant Funds. D. Thornton
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Turnitin Feedback Studio: Originality Checking and Feedback to provide feedback to improve student learning by offering effective support and use of material and substance of students' writing. Cost to the District is $22,315.00 and will be paid with Instructional Bond Funds. S. James
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and APS Fire Co.Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mullin Plumbing, LLC. Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and LynxSystems Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and York Electronic Systems to provide for an Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Flintco to provide an Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pro Day Sports Internship, Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech for the eSchool Network to renew Edgenuity for 9-12 grade virtual learning for the 2020-2021 school year. Cost to the District is $102,039.00 and based on enrollment of 19,436 students at a rate of $5.25 each. This will be paid from the General Fund. S. James
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech for the Tulsa Tech Career Academy program and Tulsa Tech Aerospace Academy program for the 2020-2021 school year. BAPS will pay Tulsa Tech $1,750.00 per student accepted and make semi-annual payments to Tulsa Tech from the General Fund. S. James
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Community College providing the opportunity for high school students to earn transferable college credits while also satisfying high school course requirements through dual-credit. There is no cost to the District. S.James
Action
37. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
E) Student Services
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Special Event Services, LLC, providing event staff for the 2020-2021 home football games. Cost is to be determined and based on the number of staff required and hours worked. Payment will be made from the General Fund. S. Dunn
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State University Center for Health Sciences - Department of Athletic Training, to provide OSU students of the athletic training program with clinical rotation experience in the district. There is no cost to the District. S. Dunn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cox Communications, Inc., YurView providing broadcast coverage for sporting events at Broken Arrow High School facilities. Cox will pay BAPS $300.00 as a rights fee for football, basketball, soccer and other sports as agreed upon. S. Dunn
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Growing Leaders, Inc. to provide the HabitudesOnline subscription for Building Student Leaders. Cost to the District is $699.00 and will be paid with Athletic Activity Funds. S. Dunn
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Midwest Sporting Goods/Adidas America, Inc., to be the exclusive provider of BA athletic teams for Adidas footwear, apparel, equipment and accessories through normal BAPS purchasing procedures, with discounts and promotional products throughout the term of the agreement. S. Dunn
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel to provide 2 charter buses for the Broken Arrow football team to travel to Mansfield, Texas for the varsity football game August 28, 2020. Cost to the District is $5,930.00 and will be paid with Administrative Activity Funds. S. Dunn
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel to provide 1 charter bus for the BA Tigette and Cheer teams to travel to Mansfield, Texas for the Varsity football game August 28, 2020. Total cost to the District is $2,840.00 and will be paid with Administrative Activity Funds and the sanctioned Cheer and Tigette Booster Club Funds. S. Dunn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Huddle Tickets, LLC as the internet ticket provider for all 2020-2021 athletic home events. This will include the purchase of the Cashless Preferred Box Office package and three additional box office units. Cost to the District is $2,550.00 and will be paid with Athletic Activity Funds. S. Dunn
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Team Professional Services, Inc. providing pre-season student athletic and random drug testing for the 2020-2021 fiscal year. Cost to the District is $11.00 per drug screen and $30.00 for confirmation testing for non-negative test and will be paid with Athletic Funds. S. Dunn
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and leanStream providing the digital stream of all regular season and post-season home and away football games for the 2020-2021 football season. Cost to the District is $1,500.00 and will be paid with General Funds. S. Dunn
Action
48. Accept and approve the Amended Facility Use Agreement between Broken Arrow Public Schools and the Salvation Army Boys and Girls Club to line items 1 and 2 on the agreement which has been corrected to show the accurate dates for off-season hours and in-season hours for the 2020-2021 school year. S. Dunn
Action
F) Technology Services
49. Accept and approve the attached list of itemized property as received by the Transportation department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize disposition of the property by method as appropriate, by the Chief Technology Officer. G. Moore
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Peak UpTime to purchase and install outdoor wireless access points for twelve District school sites. Cost to the District is $26,623.80 and will be paid with Bond Funds. A. Bowser
Action
G) Business Services
51. Accept and approve the Investment of funds as presented. D. Dollahon
Action
52. Accept and approve the Activity Fund Reports for June, 2020. D. Dollahon
Action
53. Accept and approve the Treasurer's Reports for June 2020. D. Dollahon
Action
54. Accept and approve the Encumbrance Reports for All Funds for the 2020-2021 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
55. Accept and approve the Activity Fund Guidelines. C. Mitchem
Action
9.0 Superintendent & Board of Education Communications
56. Discussion, motion and vote on motion to approve or disapprove the 2021 Regular Board Meeting dates. Action
57. Discussion, motion and vote on motion to approve or disapprove the subcommittee rotation for the 2020-2021 school year. Action
10.0 Administrative Services
58. Discussion, motion and vote on motion to approve or disapprove commodity processing fees. Child Nutrition will process the following companies: Integrated - Beef Crumbles $31,454.64; Rich Chicks - Chicken $15,615.94; JTM - Pork $10,561.68; McCain - Potatoes $49,318.05; Asian Food Solutions - Chicken $42,283.60; Asian Food Solutions - Beef Shreds $3,690.00; Peterson Farms - Applesauce $9,786.24; Smuckers - Peanut butter $19,188.00; Tyson - Chicken $122,451.55; Tyson - Beef $20,837.44; Tyson - Pork $4,488.75; Michaels - Eggs $6,659.90; Rich - Cheese $28,837.44; totaling $364,785.72 in processing fees. Products were bid with a Tulsa area buying group. L. Goodacre Action
59. Discussion, motion and vote on motion to approve or disapprove the Commodity Amendment for COVID-19 closure for the 2019-2020 school year carryover. Due to leniency and approval from USDA and State, Child Nutrition was granted to carryover 2019-2020 school year Commodity Processing. Child Nutrition processed and had carryover with the following companies: Tyson - Beef $26,009.04; Asian Food Solutions - Chicken $43,010.80; JTM - Pork $7,798.20; and McCain - Potatoes $88,713.69, totaling $165,531.73 in commodity carryover. Products were bid with a Tulsa area buying group. L. Goodacre Action
11.0 Instructional Services
60. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Quantum Health Professionals to provide additional psychologist services for students with special needs for the 2020-2021 school year. Estimated cost to the District is $90,000.00 and will be paid through Special Education Grant Funds. D. Thornton Action
61. Discussion, motion and vote on motion to approve or disapprove the elementary and secondary student handbooks for all sites for the 2020-2021 school year. S. James Action
62. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Edmentum for the purchase of 700 online licenses for curriculum for Pre-K through 8th grade for virtual learning. Cost to the District is $350,000.00 and will be paid with Textbook Funds. S. James Action
12.0 Technology Services
63. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and VIP Technology Solutions Group providing Avaya phone system and yearly maintenance for three sites: Arrowhead Elementary, Country Lane Primary and Country Lane Intermediate. Cost to the District is $232,899.20 and will be paid with Bond Funds. A. Bowser Action
13.0 Business Services
64. Presentation and discussion of the monthly financial reports through June 30, 2020. N. Eneff Info
14.0 New Business
65. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
15.0 Executive Session
66. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3). Action
16.0 Return to Open Session
67. Acknowledge the Board of Education has returned to Open Session and reading of the executive session minutes by the Board Clerk. Info
68. Discussion and possible board vote to approve or disapprove real estate sales contracts for the purchase and/or sale of land situated in BAPS District boundaries; and authorize the Chief Operating Officer to negotiate and close on the property, within the terms discussed in Executive Session and within available funds to purchase and/or sell land. Action
17.0 Adjourn
69. Adjournment. Action
Next Regular Board Meeting is Monday, August 10, 2020