Agenda
TYPE: Regular Meeting - New Format
DATE: 6/1/2020 TIME: 6:00 PM
 Print
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, June 1, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the May 11, 2020 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
5.0 Employment
5. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Principal at Oliver Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
6. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Principal at Broken Arrow Academy with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal at Broken Arrow High School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal at Broken Arrow High School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal at Broken Arrow High School with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
6.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
7.0 Approve or Disapprove General Consent Agenda Items
11. GENERAL CONSENT ITEMS - #12 - #59 Action
A) Superintendent
12. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge, providing a meeting space and catering for the annual Board Retreat, June 4-5, 2020. Estimated cost to the District is $1,500.00 and will be paid with Activity Funds. Dr. Dunlop
Action
B) Administrative Services
13. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
14. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, for a Service Agreement for Administrative Services for the 457(b) Deferred Compensation Plan. R. Stecker
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Pension Solutions, Inc., PSI, for Service Agreement for Administrative Services for the 403(b) Retirement Plan. R. Stecker
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent Perform Principal McRel to provide ongoing principal framework subscription/maintenance. Cost to the District is $14,277.12 and will be paid with Bond Funds. R. Stecker
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool/Unified Talent TLE to provide electronic evaluation platform for all certified teachers, administrators and support staff evaluated using TLE. Cost to the District is $29,229.50 and will be paid with Bond Funds. R. Stecker
Action
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BadgePass for Hardware Service Agreement. Cost to the District is quoted at $1,400.00 and will be paid from the General Fund. R. Stecker
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BadgePass, Inc., for Software Service Agreement. Cost to the District is $950.00 and will be paid from the General Fund. R. Stecker
Action
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Touchpoint Industries to provide 1 year Extended White Glove Service & Remote-In Support to troubleshoot, correct and update any timekeeping devices remotely. Cost to the District is $2,200.00 and will be paid from the General Fund. R. Stecker
Action
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontline Education to provide services for the District’s onboarding, applicant tracking system, records management, time and attendance, substitute and electronic file retention. Cost to the District is $118,622.19 and will be paid with General Funds. R. Stecker
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and OSSBA for Management Employee Services to provide complete legal representation by an Oklahoma licensed attorney in all aspects of the unemployment claims process. Cost to the District is $15,990.00 and will be paid from the General Fund. R. Stecker
Action
C) Operations Services
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce providing leased office space to the Chamber at the north end of Central on Main. Total amount paid to the District is $4,850.00 per month for the term July 1, 2020 through June 30, 2021. M. Bergwall
Action
25. Accept and approve the Donation from Cancer Treatment Center of America of 21 task chairs for teachers at the high school. Estimated value is $6,000.00. M. Bergwall
Action
D) Instructional Services
26. Accept and approve the RENEWAL of the Master agreement between Broken Arrow Public Schools and Freckles, providing frozen custard to students at various District sites. Cost to the District is dependent upon the number of custards purchased (at .90 cents each) and will be paid with Activity Funds. K. Dyess
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Art to Remember to provide fundraiser opportunities at Creekwood ECC. Students will create artwork which will be transferred to products to be sold to family members. Products and services are quoted at 33% above item cost. Money collected for orders will flow through Creekwood ECC’s Activity Fund. T. Bowker
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GTSoft providing EZChildTrack online software for B&A Connections billing, online enrollment and online parent portal. Cost to the District is quoted at $51,000.00 and will be paid with B&A Connections Activity Funds. K. Henness.
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Datebooks to provide student planners for Aspen Creek Elementary for 4th and 5th graders. Cost to the District is quoted at $496.30 for 180 books and will be paid with Aspen Creek Elementary Activity Funds. B. Powell
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Blusource, Inc. to provide school supplies for homeless students per the McKinney-Vento Act for the 2020-2021 school year. Cost to the District is $1,185.96 and will be paid with Title 1 Funds. J. Brassfield
Action
31. Accept and approve the curriculum confirmation between Broken Arrow Public Schools and Project Lead the Way, PLTW. This confirms the curriculum offered by PLTW. There is no cost to the District. K. Garrett
Action
E) Student Services
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Imperial Fireworks to provide a fireworks display during the high school graduation ceremony. Cost to the District is $3,500.00 and will be paid with Senior Board Activity Funds. C. Welborn
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice of Green Country to provide shaved ice for graduation. Cost to the District $500.00 and will be paid with Project Graduation Activity Funds. C. Welborn
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide rental of chairs for the 2020 graduation ceremony. Cost to the District is $1,507.00 and will be paid with Senior Board Activity Funds. C. Welborn
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo to provide a photo booth for graduation. Cost to the District is $1,445.00 and will be paid with Senior Board Activity Funds. C. Welborn
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide DJ services for graduation. Cost to the District is $1,995.00 and will be paid with Project Graduation Activity Funds. C. Welborn
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SOCS (Simplified Online Communication System) to provide hosting services for the District website and mobile app for the 2020-2021 school year. Cost to the District is $19,420.00 and will be paid with General Funds. T. Dixon
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and West Interactive Services Corporation, dba SchoolMessenger, providing messaging service for the 2020-2021 school year. Total cost to the District is $36,411.17 and will be paid from the General Fund. T. Dixon
Action
39. Accept and approve the Broken Arrow High School Fast-pitch Softball team, a sanctioned program, to travel to and compete in the Erie Tournament of Champions Softball Tournament, September 2-6, 2020, in Erie, Colorado. Trip will be paid with Booster Club Funds. S. Dunn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Colorado High School Activities Association, providing the District softball team with the opportunity to participate in the Erie Softball Tournament of Champions, September 3-5, 2020. Cost to the District is $600.00 and will be paid with Activity Funds. S. Dunn
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Altus Public Schools, allowing the Broken Arrow high school girls basketball team to participate in the Altus Bulldog Shortgrass Classic Tournament January 21-23, 2021. There is no cost to the District. S. Dunn
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Edmond Public Schools for the BAHS boys basketball team to participate in the Open Boys Basketball Tournament, December 10-12, 2020. There is no cost to the District. S. Dunn
Action
43. Accept and approve the RENEWAL Lease Agreement between Broken Arrow Public Schools and Church on the Move to rent the BAPAC to host a satellite location worship services in Broken Arrow. The lease dates are July 1, 2020 through June 30, 2021. There is no cost to the District. K. Vento
Action
44. Accept and the NEW agreement between Broken Arrow Public Schools and Tulsa Community College student interns, providing dental hygiene instruction to District 3rd grade students. There is no cost to the District. C. Perry
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa, providing TU students with clinical rotation experience in the District for athletic trainers. There is no cost to the District. C. Perry
Action
F) Technology Services
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign, LLC for professional E-Rate consulting services for Category One and Category Two services. C1 services on the fee schedule are $10,435.00 and C2 services are $2,000.00 + $1,425.00 (OUSF consulting fee) = $13,860.00. Cost to the District is $13,860.00 + 3% of funding received less base filing fee for C2 and will be paid from E-Rate, OUSF Bond and General Funds. A. Bowser
Action
47. Accept and approve the Amendment to the agreement between Broken Arrow Public Schools and Tyler Technologies, providing Versatrans, Trip Tracker, Fleet Vision, On Screen, Hosting, GPS system and eLink. Cost to the District is $1,152.00 and will be paid from the General Fund. R. Vann-Jackson
Action
G) Business Services
48. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
49. Accept and approve the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
50. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
51. Accept and approve the renewal agreement between Broken Arrow Public Schools and Constellation/Exelon Company for FY2021 as 3rd party natural gas supplier. C. Metevelis
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Disbursement Review, LLC to conduct a review of accounts payable transactions, including a vendor statement review for transactions relating to fiscal period ending June 30, 2020 and prior on a contingency fee basis. There is no cost to the District. C. Mitchem
Action
53. Accept and approve the monthly financial reports through March 31, 2020. N. Eneff
Action
54. Accept and approve RENEWAL of the sublease agreement dated February 1, 2016 in the amount of $65,275,000.00 for the fiscal year ending June 30, 2021 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
55. Accept and approve RENEWAL of the sublease agreement dated March 1, 2019 in the amount of $66,865,000.00 for the fiscal year ending June 30, 2021 as required under the provisions of the Sublease Agreement dated March 1, 2019 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
56. Accept and approve renewal of the sublease agreement dated June 1, 2012 in the amount of $67,300,000.00 for the fiscal year ending June 30, 2021 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imperial Vending, to grant exclusive rights to provide snack products as limited to vending and/or micro market services. N. Eneff
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC., as the District's vending provider. The beverage provider agrees to the commission rates listed in the agreement, in addition to sponsorship funding in the amount of $70,000.00 per year. This is the third year of a five-year agreement, and subject to annual board approval. N. Eneff
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cenergistic, LLC providing a customized energy conservation program that is focused on organizational and behavioral change to save energy dollars that can be reinvested for a quality learning environment for our students as well as other benefits. This is the fourth year renewal of an initial term of five years. Total cost to the District is $350,000.00 and will be paid with Building Funds. N. Eneff
Action
8.0 Administrative Services
60. Discussion, motion and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide. Section III – Instruction: Revision to policy 3150. Section IV – Students: Revision to policies 4190 and 4340. Section V – Employees: Adoption of New policy 5305. Section VI – Business, Technology & Operations: Revision to policy 6090. L. Kerns Action
61. Discussion, motion and vote on motion to approve or disapprove the proposed salary scale for Administrative staff for 2020-2021. L. Kerns Action
62. Discussion, motion and vote on motion to approve or disapprove the proposed salary scale for Non-Administrative staff for 2020-2021. L. Kerns Action
63. Discussion, motion and vote on motion to approve or disapprove the proposed salary scale for Support staff for 2020-2021. L. Kerns Action
9.0 Operations Services
64. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Key Construction for Construction Management Services related to budgeting, bidding, and construction of the Oliver Middle School Renovation Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from 2015 Bond Funds. B. Tolomeo Action
10.0 Business Services
65. Discussion, motion and vote on motion to approve or disapprove entering into negotiations with Broken Arrow Education Association for the 2020-2021 school year. N. Eneff Action
66. Presentation and discussion of the monthly financial reports through April 30, 2020. N. Eneff Info
11.0 New Business
67. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
12.0 Executive Session
68. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss proposed negotiations with the Broken Arrow Education Association pursuant to Oklahoma Statute Title 25, Section § 307 (B)(2). Action
13.0 Return to Open Session
69. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
14.0 Adjourn
70. Adjournment. Action
Next Regular Board Meeting is Monday, June 29, 2020