Agenda
TYPE: Regular Meeting - New Format
DATE: 3/9/2020 TIME: 6:00 PM
 Print
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, March 9, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the February 10, 2020 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the Special Board Meeting Minutes from February 27, 2020, which may be approved as presented or approved following modifications. Action
6.0 Donation
7. Discussion, motion and vote on motion to approve or disapprove the donation of $30,000.00 from Walmart to Broken Arrow Public Schools. A. Grace Action
8. Discussion, motion and vote on motion to approve or dissapprove the donation of $2,800.00 from the former Northeast Elementary alumni students in honor of Mrs. Suzanne Teehee, former P.E. teacher of Northeast Elementary. M. Bergwall Action
7.0 Comments From The Public
9. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Approve or Disapprove General Consent Agenda Items
10. GENERAL CONSENT ITEMS - #11 - #61 Action
A) Superintendent
11. Accept and approve the superintendent's contract for the term July 1, 2020 through June 30, 2023. Dr. Dunlop
Action
B) Administrative Services
12. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
13. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
14. Accept and approve the attached resignation agreement. L. Kerns
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Background Investigation Bureau, LLC to provide background checks for the District. Cost to the District is $13.95 per background check and will be paid with General Funds. R. Stecker
Action
C) Operations Services
16. Accept and approve the revised bus agreement between Broken Arrow Public Schools and City of Broken Arrow. M. Bergwall
Action
17. Accept and approve the NEW service agreement between Broken Arrow Public Schools and OKBirdControl to control House Sparrow birds at the high school stadium. This is a no-kill, 3 step process, which includes pre-bait, live bait and follow-up care. Cost to the District is $4,850.00 and will be paid with Building Funds. B. Tolomeo
Action
D) Instructional Services
18. Accept and approve the new tuition rates for B&A Connections for the 2020-2021 school year. K. Henness
Action
19. Accept and approve the Purchase of GoGuardian Theft/Lost Recovery software to maximize the potential of recovering lost or stolen chromebooks. Cost to the District for ten licenses is $75.00 and will be paid with Chromedesk Funds. S. James
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and All fo Kidz-NED's Mindset Mission to provide a NED assembly Tuesday, March 31, 2020. The assembly promotes motivation for test-prep, perseverance and kindness. There is no cost to the District. J. Peterson
Action
21. Accept and approve the Purchase of NNAT3 online gifted licenses. Cost to the District is $997.50 and will be paid with Gifted Funds. J. Peterson
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and MCN Charter Services for the Indian Education Youth Development trip to Haskell Indian University in Lawrence, Kansas, for BAHS juniors and seniors, on April 3, 2020. Cost to the District is $1,793.00 and will be paid with JOM Funds. J. Brassfield
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and MLA Creative to provide disc jockey services for the JROTC Military Ball May 9, 2020. Cost to the District is $400.00 and will be paid with JROTC Activity Funds. D. Blackburn
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide inflatables for end of year parties. Cost to the District is $650.00 and will be paid with Leisure Park Activity Funds. J. Dotson
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Incredible Pizza to provide food and games for 5th Grade Day to students at Leisure Park Elementary. Cost to the District is $4,140.00 and paid with Leisure Park Activity Funds. J. Dotson
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Mate to provide planners for 3rd and 5th graders and also take-home folders for 2nd-5th graders at Oak Crest Elementary. Cost to the District is $885.05 and will be paid with General Funds. J. Williams
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Main Event to provide a venue, including food, beverages and game passes for activities for Highland Park Elementary 5th graders. This is for 5th Grade Day on May 26, 2020. Cost is $3,411.00 and will be paid with funds from Highland Park PTA and money raised through a fundraiser. B. Schmidt
Action
E) Student Services
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Axiom Audio, Inc., providing enhanced sound for the BAHS graduation ceremony at the BOK Center, May 19, 2020. Cost to the District is $8,704. 17 and paid with General Funds. C. Perry
Action
29. Accept and approve the Standard Master Agreements between Broken Arrow Public Schools and various portrait and photography studios to provide school photography services, including yearbooks, during the 2020-2021 school year. There is no cost to the District. C. Perry
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Matthews Ford to provide the Teacher of the Year a vehicle for the 2020 -2021 school year. There is no cost to the District. C. Perry
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jason Jedamski, as a keynote speaker at the Student Council Spring District Event. Cost to the District is $4,000.00 and will be paid from the STUCO Activity Fund. C. Welborn
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stone Lion Hypnosis to provide a hypnotist and entertainment during the OASC spring event. Cost to the District is $900.00 and will be paid with Student Activity Funds. C. Welborn
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Zach Downing Productions to provide a DJ, lighting, equipment, decor rental, production services and set-up/take down services for the Freshman Academy's Black Tie Ball. Cost to the District is $6,435.00 and will be paid from the STUCO Activity Funds. C. Welborn
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC, to provide booth rental during Prom, May 2, 2020. Cost to the District is $1,360.00 and will be paid with Junior Board Activity Funds. C. Welborn
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc., granting user rights and licensing for the Oliver Middle School drama students to perform the play "The 9 Worst Breakups of All Time". Cost to the District is $434.61 and paid with Oliver Middle School Activity Funds. R. Dale
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Palen Music Center to provide the District with band instrument maintenance and repair for the 2019-2020 school year. This is year two of a three year agreement. Cost is $5,355.00 per quarter, renewable yearly at a 2% increase without rebidding and paid with Instructional and Activity Funds. R. Dale
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherrydale Fundraising to provide fundraising opportunities for the Oneta Ridge band program with an expected return of 40% profit to the school. There is no cost to the District but funds will flow through Oneta Ridge Activity Fund. R. Dale
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel to provide transportation for the Oliver Middle School Choir to a contest in Omaha, Nebraska, March 14, 2020. Cost to the District for the charter bus is $3,879.00 and will be paid with Oliver Middle School Choir Activity Funds. R. Dale
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Murphy Robes to provide custom choir robes for Broken Arrow High School's choral activities. Cost to the District is $40,883.79 and will be paid with Bond Funds. R. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kincaid Coach Lines to provide transportation to and from Frontier City on April 25, 2020, for Oneta Ridge orchestra students. Cost to the District is $1,553.50 and will be paid with Oneta Ridge Orchestra Activity Funds. R. Dale
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Century Resources to provide fundraising opportunities for Oliver Middle School's band program. There is no cost to the District but funds will flow through Oliver Middle School's Activity Funds. R. Dale
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Group to provide fundraising opportunities for Sequoyah Middle School choir students. There is no cost to the District, but funds will flow through the Teacher's Activity Account. R. Dale
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherrydale to provide fundraising opportunities for Sequoyah Middle School's band program. Profit will be 40% of sales. There is no cost to the District but funds will flow through Sequoyah Middle School Activity Funds. R. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherrydale to provide fundraising opportunities for Oliver Middle School's band program. Profit will be 40% of sales. There is no cost to the District but funds will flow through Oliver Middle School Activity Funds. R. Dale
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Skiatook Public Schools to allow the BAHS boys basketball team to participate in the Skiatook Invitational Classic Basketball Tournament January 7-9, 2021. There is no cost to the District. S. Dunn
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enduro Group, LLC to provide timing services for the BA Track meets scheduled for March 31, April 4, and April 25, 2020. Cost to the District is $1,685.00 and will be paid with Athletic Activity Funds. S. Dunn
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and At Your Service Rentals, providing setup and rental of 5 portable restrooms, including a handicap restroom, for the BA middle school track meet on March 31, 2020 and the BA high school track meet on April 4, 2020. Cost to the District is $530.00 and will be paid with Athletics Activity Funds. S. Dunn
Action
F) Technology Services
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and E-Rate bid awarded vendors for the 2020-2021 school year and for the multi-year Wide Area Network with Cox Business and Basic Maintenance & MIBS (Managed Internal Broadband Services) agreements with Peak UpTime. Total cost to the District is $948,604.89 and will be paid with Bond Funds and General Funds minus the E-Rate discount. A. Bowser
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dell Marketing for computers for Elementary School #16. A purchasing contract, National Association of State Procurement Officials (NASPO). Reference State of Oklahoma Contract #SW1020D/Dell WN26AGW. Cost to the District is $42,990.00 for the 2020-2021 school year and will be paid with Bond Funds. A. Bowser
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Digi Security Systems for the purchase and installation of new Avigilon HD cameras for Elementary School #16 for the 2020-2021. Cost to the District is $72,934.70 and will be paid with Bond Funds. A. Bowser
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Trinity3 Technology, providing chrome books for Elementary School #16 for the 2020-2021 school year. Cost to the District is $12,530.00 and will be with Bond Funds. A. Bowser
Action
G) Business Services
52. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
53. Accept and approve the Activity Fund Reports for February 2020. D. Dollahon
Action
54. Accept and approve the Treasurer's Reports ending February 29, 2020. D. Dollahon
Action
55. Accept and approve the reimbursement of funds received for the Show Choir performance at the Performing Arts Center in the amount of $15,535.52, back to the Choir Booster Club. D. Dollahon
Action
56. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal Year. C. Metevelis
Action
57. Accept and approve the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Shredders, Inc., to provide onsite document shredding services for the Education Service Center. Cost to the District is $750.00 and paid with General Funds. C. Metevelis
Action
59. Accept and approve the requested fundraisers for Activity Funds. C. Mitchem
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hilborne & Weidman for bond counsel and to provide disclosure counsel as may be required to assist in the preparation of the Preliminary and Final Official statements. Cost to the District is not to exceed $15,000.00 and will be paid with General Funds. N. Eneff
Action
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Municipal Accounting Systems (MAS) providing financial and human resources software system services for the District. Cost to the District is $49,561.80 and will be paid with General Funds. N. Eneff
Action
9.0 Administrative Services
62. Discussion, motion and vote on motion to approve or disapprove revisions to Board Policy 4030 - Attendance. L. Kerns Action
10.0 Operations Services
63. Discussion, motion and vote on motion to reject the bids for the PAC Parking Lot Bids. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. – M. Bergwall Action
11.0 Instructional Services
64. Discussion, motion and vote on motion to approve or disapprove the name of the new elementary school #16, located at 4300 E. Gary St., Broken Arrow, OK 74014. J. Peterson Action
65. Discussion, motion and vote on motion to approve or disapprove the Purchase of 3,100 Chromebooks from Trinity3 for the 2020-2021 school year. Cost to the District is $768,800.00 and will be paid with Chromebook Funds and Bond Funds. B. Chitty Action
12.0 Business Services
66. Presentation and discussion of the monthly financial reports through February 29, 2020. N. Eneff Info
67. Discussion, motion and vote on motion to approve or disapprove The Application for Temporary Appropriations for 2020-2021 Fiscal Year for the General Fund, Building Fund, Child Nutrition Fund, Gift Fund, Endowment Fund, Workers' Compensation Fund, Arbitrage Fund and Bond Funds (31-39). N. Eneff Action
13.0 New Business
68. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
69. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the superintendent's evaluation as authorized by Oklahoma Statute, Title 25, Section § 307 (B) (1). Action
15.0 Return to Open Session
70. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
71. Adjournment. Action
The next Regular Board Meeting is Monday, April 13, 2020