Agenda
TYPE: Regular Meeting - New Format
DATE: 2/10/2020 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, February 10, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the January 13, 2020 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and vote to approve or disapprove receipt of a check to Spring Creek Elementary from the School Rewards Program sponsored by Woodland Hills Mall. A check for $3,000.00 will be presented at an assembly at Spring Creek on March 13, 2020, for placing first in the contest. S. Troutman Action
7.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Reports to the Board
8. Presentation of quarterly Construction Report. B. Tolomeo Info
9. Presentation and discussion, motion and vote on motion to approve or disapprove the proposed new boundaries effective for the 2020-2021 school year. M. Bergwall Action
9.0 Approve or Disapprove General Consent Agenda Items
10. GENERAL CONSENT AGENDA ITEMS - #11 through #62 Action
A) Administrative Services
11. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma State University to allow speech language pathologist students the ability to complete their clinical externship with Broken Arrow Schools. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
12. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Fort Hays State University to allow students the ability to complete their student teaching within Broken Arrow Schools. Maximum cost to the District is $13.95 for criminal background check per student intern. L. Kerns
Action
13. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
14. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
B) Operations Services
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Advance Alarms for ongoing fire monitoring and alarm monitoring services. Annual cost to the District is $8,214.00 and paid from the General Fund. G. Moore
Action
16. Accept and approve the Renewal Bid Terms for lawn maintenance services between Broken Arrow Public Schools and Verde Vista Resources. The bid was originally presented to the Board of Education on January 17, 2017; and was approved for three (3) eligible extension years with annual approval by the Board. This is the 3rd year of the eligible three (3) extension years. Total cost to the District is $384,330.00 and will be paid with Building Funds. B. Tolomeo
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and Servpro. Servpro will give us access to their software for detection of main water breaks at each site in exchange for commitment from BAPS. Cost to the District is to be determined per incident and paid from the Building Fund. B. Tolomeo
Action
C) Instructional Services
18. Accept and approve the DECA trip to Nashville, TN, International Career Development Conference April 29 - May 2. Total cost estimated at $1,100 per person plus entertainment. Paid with DECA activity account for students and part of advisor cost and 412 account for remaining advisor and chaperone expenses. L. Burns
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stephen R. Smith, Ben Franklin Programs, to provide services during an assembly for students at Arrowhead Elementary, on February 18, 2020. Cost to the District is $350.00 and will be paid with Arrowhead Student Activity Funds. N. Hutchings
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Incredible Pizza to provide food and games for 5th Grade Day to students at Oak Crest Elementary. Cost to the District is $2,414.00 and will be paid with funds from the Oak Crest Elementary Student Activity Funds. J. Williams
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Joe's BBQ, to provide food, wait staff and dining room for Sequoyah Middle School staff on February 21, 2020. Cost to the District is $717.19 and will be paid with Sequoyah Activity Funds. L. Johnson
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and SaveAround, to provide fundraising opportunities for students at Centennial Middle School. The school will receive 50% of the profit. There is no cost to the District. K. Graves
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Botanic Garden for a field trip for six second grade classes from Highland Park Elementary. Cost is paid with the Target Field Trip Grant and PTA at Highland Park. Materials and field study experiences are included. There is no cost to the District. B. Schmidt
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Speech and Hearing Association (TSHA). TSHA agrees to provide 1:1 sign language interpreters on an as needed basis for specific IEP students. The cost is estimated at $400.00 per day, per interpreter. All costs will be paid through Special Education Local and Grant Funds. D. Thornton
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Public Schools (TPS). Broken Arrow agrees to pay $12,974.52 in tuition fees to TPS. TPS agrees to provide services that are not available in Broken Arrow to a specific IEP student. Cost will be paid with Special Education General Funds. D. Thornton
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Public Schools (TPS). Broken Arrow agrees to pay $5,661.44 in tuition fees to TPS. TPS agrees to provide services that are not available in Broken Arrow to a specific IEP student. Cost will be paid with Special Education General Funds. D. Thornton
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ripple Effects providing a pilot program at Spring Creek, Country Lane Primary and Leisure Park. Ripple Effects software is a resource for use as a positive, targeted intervention with individual students in a variety of learning, health and corrections settings. Cost to the District will $3,000.00 and will be paid from the General Fund. D. Blackburn
Action
28. Accept and approve the Purchase of 75 additional Math/ELA licenses from IXL Learning for middle school students. Cost to the District is $3,187.00 and will be paid using the Textbook Fund. S. James
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and World's Finest Chocolate to provide fundraiser opportunities for 5th graders at Leisure Park Elementary to sell candy bars to fund 5th Grade Day. The school will receive no less than 40% of the profit. Invoice will be paid with proceeds of the sales through Leisure Park's Activity Fund. There is no cost to the District. J. Dotson
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Tulsa Zoo to provide an assembly for Aspen Creek Elementary students. The Zoo to U program offers two 45-60 minute presentations. Cost to the District is $142.50 and paid from the Aspen Creek Activity Fund. B. Powell
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ehrle's Party & Carnival Supply to provide a snow cone machine rental, including supplies, at Rhoades Elementary. Cost to the District is $92.97 and paid with Rhoades Activity Funds. B. Johnson
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Lanes for Rhoades Elementary 5th graders to take a field trip to the bowling alley on February 20, 2020. Cost to the District is $1.00 per student and includes 1 game and shoes. Payment will be from Rhoades Activity Funds. B. Johnson
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and World's Finest Chocolate to provide fundraiser opportunities for students at Centennial Middle School to sell candy bars for $1.00 each to fund the Science Olympiad. The school will receive 50% of the profit. Funds will flow through Centennial's Activity Fund. There is no cost to the District. K. Graves
Action
D) Student Services
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel and Convention Center providing the venue, banquet facilities and catering for the 2020 Teacher of the Year Gala, to be held April 9, 2020. Cost to the District is approximately $25,000.00 and paid with Activity Funds. C. Perry
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and New Life Ranch to provide a venue, meals and accommodations for the BA High School Leadership Retreat, October 3, 2020. Cost per student is $66.00 and will be paid with Student Council Funds. C. Welborn
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oilers Ice Center to provide ice skating to student leadership on March 6, 2020. Cost to the District is $350.00 and paid from the STUCO Activity Funds. C. Welborn
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dragon Fly Road to provide a photo booth at Spring Fest. Cost to the District is $549.00 for three hours and paid with STUCO Activity Funds. C. Welborn
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Quiet Events to provide equipment for a silent dance for high school students on March 6, 2020. Cost to the District is $2,295.00 and paid from the STUCO Activity Fund. C. Welborn
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kincaid Coach Lines to provide transportation of choir students from Oneta Ridge Middle School for a contest in Keller, TX on February 28, 2020. Cost to the District is $2,577.00 and will be paid with Oneta Ridge Choir Activity Funds. R. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Boren Group to provide fundraising opportunities for choir students at Oliver Middle School. The choir department will receive 40% of the profit for items sold through the brochure. There is no cost to the District, but funds will flow through the Oliver Activity Funds. R. Dale
Action
41. Accept and approve the OMS Show Choir to attend the Millard North Galaxy of the Stars Show Choir Competition in Omaha, Nebraska March 12-14, 2020. Cost will not exceed $400 per student and will be paid with OMS Vocal Activity Funds. R. Dale
Action
42. Accept and approve the Broken Arrow Indoor Percussion Ensemble to travel to Highland Heights, KY, to participate in the Winter Guard International (WGI) Competition March 21-23, 2020, and paid through Band Boosters. R. Dale
Action
43. Accept and approve BAHS Show Choir students, a sanctioned organization, to attend the Burbank, CA Show Choir Competition March 4-9, 2020. There is no cost to the District. R. Dale
Action
44. Accept and approve BAHS Symphonic Band 1, a sanctioned organization, to travel to Indianapolis, IN, to participate in the Music for All National Festival, March 11-15, 2020. There is no cost to the District. R. Dale
Action
45. Accept and approve BAHS Wind Ensemble, a sanctioned organization, to attend Festival of Gold, Orchestra Hall of the Chicago Symphony Center in Chicago, IL, April 4-7, 2020. There is no cost to the District. R. Dale
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and NSUBA providing a venue for the District Art Show scheduled for March 2, - April 1, 2020. There is no cost to the District. R. Dale
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Assembly Church providing a venue for the District's Fifth Grade Choral Program, scheduled for March 31, 2020. There is no cost to the District. R. Dale
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dramatic Publishing to provide licensing and performance rights for middle school drama students at Centennial Middle School to perform the play ‘I Never Saw Another Butterfly’. Cost to the District is $426.05 and paid with Centennial Activity Funds. R. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts to provide licenses and scripts for the Childers' drama students. The one-act play being performed is 'Willa Wonkie and the College Tour (Chocolate Not Included)'. Cost to the District is $321.16 and paid with Childers Drama Activity Funds. R. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bartlesville Public Schools, providing an opportunity for the BAHS girl's basketball team to participate in the Conoco Phillips/Arvest Bank Invitational schedule for January 7-9, 2021. There is no cost to the District. S. Dunn
Action
E) Technology Services
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Twotrees Technologies, LLC for the purchase of Stoneware - Unified Workspace. Cost to the District is $32,399.00 and will be paid with Bond Funds. A. Bowser
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clearwire Spectrum Holdings, LLC providing a 30 year FCC long-term Educational Broadband Service, ESB agreement for the radio tower located at Broken Arrow High School. The District will receive $4,000.00 a month for the first five years. This is the fourth year of the agreement. Agreement dates are April 6, 2017 through April 6, 2047. A. Bowser
Action
53. Accept and approve the Oklahoma Universal Service Fund (OUSF) affidavit for Broken Arrow Public Schools' internet and WAN services with Cox. A. Bowser
Action
F) Business Services
54. Accept and approve the purchase of Adobe Creative Cloud Application for District use in support of forms, special documents, document conversion and the Windows 10 operating platform, which is a replacement of Adobe Pro 9, currently licensed. The current version used is outdated and is not compatible with Windows 10. The agreement includes 100gb of Cloud storage per license. The cost is $2,500.00 per year for 100 licenses and is a discounted rate for K-12 for the 2019-2020 school year only. The purchase will be paid with Bond Funds. C. Mitchem
Action
55. Accept and approve the Treasurer's Reports ending January 31, 2020. D. Dollahon
Action
56. Accept and approve the Activity Fund Reports for January 2020. D. Dollahon
Action
57. Accept and approve the donation of $2,500.00 from The Williams Companies, Inc. to Centennial Middle School. D. Dollahon
Action
58. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
59. Accept and approve the Encumbrance Reports for all Funds for the 2019-2020 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
60. Accept and approve the reactivation of the arbitrage fund. N. Eneff
Action
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hilltop Securities Asset Management, LLC (formerly known as First Southwest), to provide arbitrage rebate compliance services annually on bond issuances. Cost to the District is not to exceed $20,000.00 and will be paid with General Funds. N. Eneff
Action
62. Accept and approve the Jenkins & Kemper Certified Public Accountants, P.C., to perform the 2019-2020 fiscal year audit. Cost to the District is not to exceed $30,000.00 and will be paid from the General Fund. N. Eneff
Action
10.0 Operations Services
63. Discussion, motion and vote on motion to award construction contracts for the STEM Innovation Center 2015 Bond Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $16,566,999.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Crossland Construction Company’s contract dated March 27, 2019. Payment will be made from the 2015 Bond Funds. – M. Bergwall Action
64. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture from Krueger International, Inc. for Childers Middle School for a total cost of $329,300.44. Purchased from the 2019 Furniture RFP guide. B. Tolomeo Action
65. Discussion, motion and vote on motion to approve or disapprove the purchase of Office and Teacher Furniture for Childers Middle School from L&M Office Furniture for a total cost of $112,169.24. Purchased from the Union HON Contract. B. Tolomeo Action
11.0 Student Services
66. Discussion, motion and vote on motion to approve or disapprove the proposed Instructional Calendar for the 2020-2021 school year. C. Perry Action
12.0 Business Services
67. Presentation and discussion of the monthly financial reports through January 31, 2020. N. Eneff Info
13.0 New Business
68. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
69. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the employment contract of the Superintendent of Schools as authorized by Title 25, O.S. Section 307(B)(1). Action
15.0 Return to Open Session
70. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
71. Adjournment. Action
The next Regular Board Meeting is Monday, March 9, 2020