Agenda
TYPE: Regular Meeting - New Format
DATE: 1/13/2020 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting, Monday, January 13, 2020
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the December 9, 2019 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. January is School Board Recognition Month. Broken Arrow Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District. We thank you for your service. Dr. Dunlop Info
7.0 Employment
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as New Elementary #16 Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
8.0 Comments From The Public
8. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
9. Long Range Planning Committee Report. M. Bergwall Info
10.0 Approve or Disapprove General Consent Agenda Items
10. GENERAL CONSENT ITEMS - #11 - #39 Action
A) Administrative Services
11. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
12. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
B) Instructional Services
13. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jersey Mike's Subs to provide sandwiches at a JROTC drill competition on January 25, 2020. Cost is $4.25 per sandwich. Total amount is to be determined and will be paid with JROTC Activity Funds. L. Burns
Action
14. Accept and approve the NEW agreement between Broken Arrow Public Schools and DIGI Security Systems for the purchase of cameras and licenses to upgrade the equipment at the Education Service Center. Cost to the District is $3,500.00 and will be paid with Building Safety Funds. D. Blackburn
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Tulsa Health Department, for a facility for emergency public health services in conjunction with the Mass Immunization/Prophylaxis Strategy Plan. There is no cost to the District. D. Blackburn
Action
16. Accept and approve the NEW agreement between Broken Arrow Public Schools and Food Bank of Eastern Oklahoma, to allow employees of the District to be certified shoppers for the BA High School food pantry. There is no cost to the District. J. Brassfield
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and Add and Multiply Sports Internship. There is no cost to the District. S. James
Action
18. Accept and approve that Blair Pefley, a certified English teacher at the BA Options Academy, be approved to teach 1-3 sections of Drama for which students will receive credit. S. James
Action
19. Accept and approve that Anne Dresel, a certified Science teacher at BA High School, be approved to teach 1-3 sections of Physical Science for which students will receive credit. S. James
Action
20. Accept and approve that Charles Christy, a certified Social Studies teacher at BA Freshman Academy, be approved to teach 1-3 sections of PE in which students will receive credit. S. James
Action
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Public Schools. Broken Arrow agrees to pay $14,151.82 in tuition fees to Tulsa Public Schools. Tulsa Public Schools agrees to provide services that are not available in Broken Arrow, to a specific IEP student. Payment will be from the Special Education General Fund. D. Thornton
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Drive-In, to provide fundraising opportunities for Aspen Creek ECC. On specific dates listed below, Sonic agrees to pay 10% of all sales collected from 5-8 p.m. on 'Spirit Nights'. Money collected will flow through the School Activity Fund. J. Wallace
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chick-fil-a, Bixby, to provide fundraising opportunities at Aspen Creek ECC. A percentage of sales from Spirit Night, on February 4, 2020, will be paid to the school. There is no cost to the District. J. Wallace
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Lanes for a field trip for students from Highland Park Elementary that collected the most donations for a walk-a-thon. Cost to the District is $16.25 per student and will be paid with HP Activity Funds. B. Schmidt
Action
C) Student Services
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Incredible Pizza to provide the facility, meals and activities for students during Project Graduation. Cost is approximately $45,000.00 and will be paid with Project Graduation Activity Funds. C. Welborn
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living to provide a speaker for the 2020 Student Council District Conference, March 11, 2020. Cost to the District is $4,000.00 and will be paid with Student Activity Funds. C. Welborn
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide decor for the Sadie Hawkins Dance on February 1, 2020. Cost to the District is $3,910.00 and will be paid with STUCO Funds. C. Welborn
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Heuer Publishing to provide scripts and royalty services for the Broken Arrow Freshman Academy Drama students to perform the spring play "Little Women". Cost to the District is $313.75 and will be paid with BAFA Drama Activity Funds. R. Dale
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tour Lines to provide transportation of the Childers Middle School choir to Branson, Missouri on April 16, 2020, for the Branson Live performance. Cost to the District is $2,894.00 and paid with Choir Activity Funds. R. Dale
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson Live, to allow the vocal music students from Childers Middle School to participate in performances in Branson, Missouri, scheduled for April 16, 2020. Cost to the District is approximately $300.00 per student and paid with Choir Activity Funds. R. Dale
Action
31. Accept and approve BAHS Show Choir students, a sanctioned organization, to attend the Johnston, IA Show Choir contests January 24 - 26, 2020. There is no cost to the District. R. Dale
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Calliope Youth Circus to provide a masterclass for drama students at Centennial Middle School on January 17, 2020. Cost to the District is $200.00 and will be paid with Drama Activity Funds. R. Dale
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clear Marketing Concepts, LLC, providing a professional, customized radio station for use during home sporting events. This will be for all 2020-2021 home sporting events. Cost to the District is $3,600.00 and paid with Athletics General Funds. S. Dunn
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Golf and Athletic Club, providing a venue for the "Freezin' for a Reason" Special Olympics fundraiser for students and staff to participate in a polar plunge benefit on January 29, 2020. There is no cost to the District. S. Dunn
Action
35. Accept and approve the BAHS Boys Soccer Team, a sanctioned organization, to travel to Gatlinburg, TN, for the Smokey Mountain Cup, March 25-29, 2020. There is no cost to the District. S. Dunn
Action
36. Accept and approve the HS Boys Wrestling Team, a sanctioned organization, to travel to Chicago, IL, for the Beat The Streets Brawl January 17-19, 2020. There is no cost to the District. S. Dunn
Action
D) Business Services
37. Accept and approve the reimbursement of a voided check in the amount of $1,454.14 back to the Band Booster Club. N. Eneff
Action
38. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ASAP Systems providing the BarCloud Asset Professional software and licensing services. This is the second year of a five year agreement, replacing the legacy Wengage Fixed Asset Database, which is no longer supported or capable of future transactions. There is no cost to the District. C. Mitchem
Action
11.0 Operations Services
40. Discussion, motion and vote on motion to approve or disapprove the purchase of Office and Teacher Furniture for New Elementary School 16 from L&M Office Furniture for a total cost of $138,219.67. Purchased from the Union HON Contract. B. Tolomeo Action
41. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture from Krueger International, Inc. for New Elementary 16 for a total cost of $248,802.82. Purchased from the 2019 Furniture RFP guide. B. Tolomeo Action
42. Discussion, motion and vote on motion to award construction contracts for the Earnest Childers Middle School 2015 Bond Project to the lowest responsible bidders and to assign such construction contracts to Crossland Construction Company and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $3,792,368.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Crossland Construction Company’s contract dated March 15, 2019. Payment will be made from the 2015 Bond Funds. M. Bergwall Action
43. Discussion, motion and vote on motion to approve or disapprove the award to Boynton Williams & Associates Architects providing Architectural Services related to the design, bidding, and construction of the Broken Arrow Public Schools’ Oliver Middle School Renovation and Expansion project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be seven percent (7%) of the cost of the work and will be paid with 2015 Bond Funds. M. Bergwall Action
12.0 Instructional Services
44. Discussion, motion and vote on motion to approve or disapprove the purchase math curriculum consumables from Origo Education for grades 3-5 in the amount of $85,000.00. Payment will be from the Textbook Fund. J. Peterson Action
13.0 Business Services
45. Presentation and discussion of the monthly financial reports through December 31, 2019. N. Eneff Info
46. Discussion, motion and vote on motion to approve or disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of $15,200,00.00 Taxable General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. Action
47. Presentation and discussion of the Treasurer's Reports for December 2019. D. Dollahon Info
48. Presentation and discussion of the Activity Fund Reports for December 2019. D. Dollahon Info
49. Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis Action
50. Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2019-2020 fiscal year. C. Metevelis Action
14.0 New Business
51. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
15.0 Executive Session
52. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the employment contract of the Superintendent of Schools, as authorized by Okla. Stat. Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
16.0 Return to Open Session
53. Acknowledge the board has returned to open session and reading of the minutes by the Board Clerk. Action
17.0 Adjourn
54. Adjournment. Action
The next Regular Board Meeting is Monday, February 10, 2020