Agenda
TYPE: Regular Meeting - New Format
DATE: 12/9/2019 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main St., Broken Arrow, OK 74012
DETAILS:
Regular Board Meeting of the Board of Education, Monday, December 9, 2019.
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the November 4, 2019 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition of the 2019 Summer PSO Curtailment Program check presented to Broken Arrow Public Schools from PSO for reduced energy consumption, in the amount of $77,811,18. Broken Arrow Public Schools was also recognized as a Peak Performer. G. Moore Info
7.0 Donation
7. Recognition of the generous DONATION of $2,500.00 by The Arrow Group and $2,500.00 by Commercial Risk Group to the Broken Arrow Wrestling Booster Club. The money is to be utilized in a number of ways that will impact and benefit the Girls Wrestling program. S. Dunn. Info
8.0 Employment
8. Discussion, motion, and vote on motion to offer employment to an individual to serve as the Associate Director of Athletics with such employment subject to a mutually acceptable and fully executed written contract of employment. S. Dunn Action
9. Discussion, motion, and vote on motion to offer employment to an individual to serve as the Assistant Director of Athletics with such employment subject to a mutually acceptable and fully executed written contract of employment. S. Dunn Action
9.0 Reports to the Board
10. Discussion, motion and vote on motion to approve or disapprove the receipt of the annual independent audit and CAFR for fiscal year 2018-2019 as presented by a representative of Jenkins & Kemper. N. Eneff Action
11. Discussion, motion and vote on motion to approve or disapprove the acceptance of grant funds from the Broken Arrow Public Schools Foundation in the amount of $39,986.61 to be presented to 60 teachers of Broken Arrow Public Schools. C. Hannema Action
12. Presentation, discussion and recommendation from the Long Range Planning Committee regarding District boundaries. M. Bergwall Info
10.0 Comments From The Public
13. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
11.0 Approve or Disapprove General Consent Agenda Items
14. GENERAL CONSENT ITEMS #15 - #47 Action
A) Superintendent
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Heather Lisle Co., LLC to provide project management services and facilitate strategic planning from December 10, 2019 through May 20, 2020. Total cost to the District is a not to exceed amount of $20,000.00 and will be paid with General Funds. Dr. Dunlop
Action
B) Administrative Services
16. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
17. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and eFMLA (electronic Family and Medical Leave Act) to provide online tracking/paperwork services. This agreement offers a web-based solution via the website www.efmla.com. Cost to the District is $1,447.50, plus a one-time $300.00 implementation and training fee. Cost will be paid from the General Fund. K. Schwab
Action
C) Operations Services
19. Accept and approve the Purchase of 82 – 18” Wobble Stool, 61 – 15” Wobble Stool, and 77 – 12” Wobble Stool for a total cost of $11,316.24. Purchased off of the 2019 Furniture RFP guide. B. Tolomeo
Action
20. Accept and approve the RENEWAL Lease Agreement between Broken Arrow Public Schools and Journey Bible Church, providing leased facility space to Journey Bible Church at Central on Main, 210 N. Main St., Broken Arrow, OK. The Lessee agrees to pay the Lessor $1,000.00 per occurrence, upon receipt of invoice during the Renewal Term as rent for the use and occupancy of the Leased Premise. The total amount paid to the District is $1,000.00 per occurrence for the term January 1, 2020 through December 31, 2020. G. Moore
Action
D) Instructional Services
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide inflatables, cotton candy machine, generators, delivery and pick-up services to Arrow Springs ECC Family Carnival Night, on April 17, 2020. Cost to the District is $750.00 and will be paid with Arrow Springs ECC Activity Funds. D. McClellan
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Barnes and Noble to provide services for a bookfair as a fundraiser at Park Lane ECC. There is no cost to the District but funds will go through PLECC Activity Funds. B. Jones
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and MLA Creative providing DJ services for the JROTC Military Ball on December 14, 2019. Cost to the District is $400.00 and will be paid with JROTC Activity Funds. L. Burns
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and York Electronic Systems for their Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Flintco, LLC for their Apprenticeship and Licensing Program. There is no cost to the District. S. James
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Solar Turbines, Inc. Internship, Apprenticeship and Licensing program. There is no cost to the District. S. James
Action
27. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Northeastern State University for the Early College High School program. There is no cost to the District. S. James
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt (HMH) to offer professional development focusing on implementing the Collaborative Instructional Review process. This includes two-days of professional learning for up to 35 instructional leaders. Cost to the District is $6,804.00 and will be paid with OER Funds. S. James
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Turnitin Feedback Studio: Originality Checking and Feedback. This is the third year of a three year agreement. Cost to the District is $22,765.00 and will be paid with Instructional Bond Funds. S. James
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and ASAP Systems providing an annual BarCloud subscription to include the necessary hardware for B&A Connections. Cost to the District is $3,081.00 and will be paid from the General Fund. K. Henness
Action
31. Accept and approve the NEW Memorandum of Understanding (MOU) between Broken Arrow Public Schools and Tulsa Campaign to Prevent Teen Pregnancy and Youth Services of Tulsa to provide an evidence-based pregnancy prevention educational curricula to a mutually agreed upon cohort of BAPS students in 7th - 9th grades. There is no cost to the District. D. Blackburn
Action
E) Student Services
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools/Performing Arts Center Box Office and Showtix4u.com to provide an online ticketing system for the BAPS Fine Arts department events at BAPAC and/or Kirkland Theatre. There is no cost to the District. K. Vento
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel & Conference Center to provide facilities for Prom on May 2, 2020. Cost to the District is $5,500.00 and will be paid with Junior Board Activity Funds. C. Welborn
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and SMG/BOK, providing a venue for the 2020 Broken Arrow High School graduation ceremony scheduled for Tuesday, May 19, 2020. Total cost to the District will be approximately $35,000.00 and will be paid with General Funds. C. Perry
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Group, LLC, to provide catalog fundraising opportunities for choir students at Oliver Middle School. The choir department will receive 50% of the profit. Funds collected from parents and patrons will be deposited in the Oliver Middle School Activity Funds accounts. There is no cost to the District. R. Dale
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Amish Treats & Fundraising to provide an opportunity for the Childers Middle School Choir to sell items as a fundraiser. There is no cost to the District, but funds will funnel through Childers Choir Activity Fund. R. Dale
Action
37. Accept and approve the Varsity Tigettes, a sanctioned program, traveling to Orlando, Florida, February 20-25, 2020, for a national dance competition. Cost is approximately $1,125.00 per student, and will be paid by the student. S. Dunn
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Excite Fundraising as the ticket and passes provider for the 2020-2021 athletic seasons. There is no cost to the District. S. Dunn
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc. to provide scripts and licensing for a presentation of "Employees Must Wash their Hands...Before Murder", a play by Don Zolidis. Oneta Ridge Middle School drama students will perform the play in April, 2020. Cost to the District is $485.30 and paid with Oneta Ridge Drama Activity Funds. R. Dale
Action
F) Business Services
40. Accept and approve the monthly financial reports through October 31, 2019. N. Eneff
Action
41. Accept and approve the creation of the Athletics eSports sub-account (864) to the Athletics Activity Funds. N. Eneff
Action
42. Accept and approve the Change Order Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis
Action
43. Accept and approve the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
44. Accept and approve the Treasurer's Reports ending October 31, 2019 and November 30, 2019. D. Dollahon
Action
45. Accept and approve the Activity Fund Reports for October, 2019 and November, 2019. D. Dollahon
Action
46. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
47. Accept and approve the requested fundraisers for Activity Funds. C. Mitchem
Action
12.0 Administrative Services
48. Discussion, motion and vote on motion to approve or disapprove the proposed new revisions to the custodial pay scale. L. Kerns Action
13.0 Instructional Services
49. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt (HMH), to lock-in a discounted rate for up to 100 days of Math Solutions/ICLE professional learning and coaching. The $3,402 per day rate is locked for two-years, and effective during the 2020-2021 and 2021-2022 school years. If 100 days of PD are utilized, cost to the District for the 2 years will be $340,200.00. The fund source is still to be determined and revealed when subsequent agreements are presented annually for Board of Education approval. S. James Action
14.0 Business Services
50. Presentation and discussion of the monthly financial reports through November 30, 2019. N. Eneff Info
51. Discussion, motion and vote on motion to approve or disapprove the revision to the Estimate of Needs Schedule Y for 2019-20. N. Eneff Action
15.0 New Business
52. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Adjourn
53. Adjournment. Action
The next Regular Board Meeting is Monday, January 13, 2020.