Agenda
TYPE: Regular Meeting - New Format
DATE: 10/7/2019 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main St., Broken Arrow, OK 74012
DETAILS:
Regular Board Meeting of the Board of Education, Monday, October 7, 2019.
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the September 9, 2019 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition and presentation of four Broken Arrow High School students for their prestigious academic accomplishments. The following students were named National Merit Semifinalists - Michael Musa, Emily Newby and Emily Painter. Lydia Cottle was named Commended Scholar. L. Burns Info
7. Recognition and acknowledgement to Broken Arrow Public Schools' Board of Education for their efforts and support of the Together Project. Kenneth Schwab, Broken Arrow Assistant City Manager Info
7.0 Donation
8. Discussion, motion and vote on motion to approve or disapprove the DONATION of 2,000 barn owl pellets and 5 educational teacher kits for science classrooms. The donation is valued at approximately $6,500.00. J. Dykes Action
8.0 Comments From The Public
9. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
10. Presentation and discussion of the Annual Drop-out Report for the 2017-2018 and 2018-2019 school years. S. James Info
10.0 Approve or Disapprove General Consent Agenda Items
11. GENERAL CONSENT ITEMS - #12 THROUGH #63 Action
A) Superintendent
12. Accept and approve the NEW agreement between Broken Arrow Public Schools and the University of Oklahoma, on behalf of the Jeannine Rainbolt College of Education Professional Development and Leadership Academy, providing a Principal's Leadership Series to four BAPS administrators. Total cost of enrollment and service fees will be $5,875.00 and paid with General Funds. Dr. Dunlop
Action
B) Administrative Services
13. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
14. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
15. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and R & R Imports, to pay a royalty fee of $1,000.00 annually for logo usage per the agreement. There is no cost to the District. C.Dixon
Action
16. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and KLK Holdings, Inc., dba Level 10. A royalty fee of $1,000.00 is paid annually by the Licensee, per the agreement. There is no cost to the District. C. Dixon
Action
17. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and The Cotton Gallery, to pay a royalty fee of $1,000.00 annually for logo usage per the agreement. There is no cost to the District. C.Dixon
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cooper-Atkins Corporation, providing NOTIFEYE software to monitor freezer/coolers for the 2019-2020 school year. The monitoring system is for freezers and coolers in kitchens District-wide. Cost to the District is $200.00 and will be paid with Child Nutrition Funds. L. Goodacre
Action
19. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and the University of Oklahoma to allow students enrolled at OU to complete their student teaching at BAPS for the 2019-2020 school year. Cost to the District is $13.95 per student intern for criminal background checks. R. Stecker
Action
20. Accept and approve an AMENDED service agreement between Broken Arrow Public Schools and Voya Financial Partners, LLC to utilize Pension Solutions as the third party administrator. There is no cost to the District. R. Stecker
Action
C) Operations Services
21. Accept and approve the NEW Lease Agreement between Broken Arrow Public Schools and Broken Arrow Amateur Basketball Association, providing leased facility space for youth team basketball practices up to 12 elementary gymnasiums throughout Broken Arrow School District. M. Bergwall
Action
D) Instructional Services
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State Immunization Systems (OSIIS), providing District nurses and enrollment the ability to verify student immunizations. There is no cost to the District. D. Blackburn
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Roller Sports to provide a venue for the JROTC students during the 2019-2020 school year. Cost to the District for rink rental is $300.00 for the first 60 cadets and $5.00 for each additional cadet, and will be paid with the JROTC Activity Funds. D. Blackburn
Action
24. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and the Broken Arrow Police Department to provide security services. There is no cost to the District. D. Blackburn
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Imperial Companies, to provide coffee machine, coffee and supplies at Highland Park Elementary for the remainder of the 2019-2020 school year. Cost is approximately $30.00 per month and will be paid with Highland Park Activity Funds. B. Schmidt
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Pressing Onward, LLC to provide professional development on Culturally Responsive Teaching and Language Development for EL and classroom teachers on November 6 and November 19, 2019. Cost for the two sessions is $3,000.00 and will be paid with Title III Funds. J. Brassfield
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Heinemann Professional Development, to provide Writing Strategies for All Saints Catholic School. Cost to the District is $4,700.00 and will be paid with Title IIA Private Non-Profit Funds. J. Brassfield
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Operation School Bell through the Assistance League to provide new clothing, hygiene supplies and books for recommended children in the District. There is no cost to the District. J. Brassfield
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Cherokee Heritage Center to provide basket weaving services to the Indian Education middle school students for the 2019-2020 school year. Cost to the District is $1,440.00 and will be paid with funds from the JOM Grant. J. Brassfield
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and NBC Learn to provide educational licenses for use of materials via the Website to authorized teachers, staff and students. Cost to the District is $9,893.70 and will be paid with Secondary Instructional Funds. S. James
Action
31. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public School and the Tulsa City-County Health Department, providing the Love Notes curriculum for the Mentoring Healthy Parents program. There is no cost to the District. S. James
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Franciscan Villa Skilled Nursing and Rehabilitation Internship, Apprenticeship and Licensing program. There is no cost to the District. S. James
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and tobii dynavox for use of trademarked signs on the playground at Wolf Creek Elementary. There is no cost to the District. J. Peterson
Action
34. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
E) Student Services
35. Accept and approve the Student Activity/Overnight Request for the Broken Arrow Varsity Cheer team, a sanctioned sport, to attend the UCA High School Nationals in Orlando, FL, February 5-12, 2020. S. Dunn
Action
36. Accept and approve the Student Activity/Overnight Request for the Broken Arrow Girls Soccer team, a sanctioned sport, to attend the Smoky Mountain Cup Tournament in Gatlinburg, TN, March 25-29, 2020. S. Dunn
Action
37. Accept and approve the Student Activity/Overnight Request for the Broken Arrow Boy's Basketball team, a sanctioned sport, to attend the KSA Basketball Tournament in Orlando, FL, December 18-22, 2019. S. Dunn
Action
38. Accept and approve the Student Activity/Overnight Request for the Broken Arrow Varsity Baseball, a sanctioned sport, to attend the Spring Break Baseball Tournament in Pensacola, FL, March 14-20, 2020. S. Dunn
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boren Group, LLC, to provide fundraising opportunities for choir students at Centennial Middle School. Funds collected from parents and patrons will be deposited in Activity Funds accounts. There is no cost to the District. R. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Eagle Fund Raising, LLC., to provide fundraising opportunities at Childers Middle School for the orchestra students and for Oliver Middle School for choir students. Items will be sold to parents, staff, patrons, etc., on a voluntary basis from the Eagle Fund Raiser catalog. Funds collected will be distributed through the individual schools' Activity Funds. There is no cost to the District. R. Dale
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cherrydale to provide fundraising opportunities for students in middle school band and arts programs. (See below for list of agreements of the middle schools involved.) Funds collected for the fundraising items will be deposited and distributed through Activity Funds. R. Dale
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc. to provide for licensing and scripts for the drama department at Oneta Ridge Middle School. Cost to the District is $389.32 and will be paid for with ORMS Drama Activity Funds. R. Dale
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc. to provide for licensing and scripts for the drama department at Oliver Middle School. Cost to the District is $506.39 and will be paid for with OMS Drama Activity Funds. R. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Playscripts, Inc. to provide for licensing and scripts for the drama department at Sequoyah Middle School. Cost to the District is $150.00 and will be paid for with SMS Drama Activity Funds. R. Dale
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Samuel French to provide performance licensing and rights to the Centennial Middle School Drama students to present the play "Beware of the Jabberwock". Cost to the District is $180.00 and will be paid with Centennial Middle School Drama Activity Funds. R. Dale
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC. to provide custom costumes for show choirs at Oneta Ridge and Oliver Middle Schools. Cost to the District for custom costumes is $12,379.00 and will be paid with Choir Activity Funds. R. Dale
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dramatists Play Service for Non-Professional License: Performance of Dearly Departed for the Freshman Academy Drama students to present November 1 & 2, 2019. Cost to the District is $240.00 and will be paid with BAFA Drama Activity Fund. R. Dale
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Art to Remember to provide fundraising opportunities at Oneta Ridge Middle School to benefit the Art program. There is no cost to the District. R. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Fundraising by FTH, to provide fundraising opportunities for choir students at Childers Middle School. The school will receive 50% of the catalog sales. There is no cost to the District. R. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and S'kool Smartz to provide fundraising opportunities for choir students at Childers Middle School. Items will be sold from Love at First Bite brochure with 40% of the profit given to the choir program. There is no cost to the District. R. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Secret Gardens Candle Co., to provide fundraising opportunities to benefit the Sequoyah Middle School Orchestra program. Secret Gardens Candle Co. services are quoted at 50% profit for Sequoyah Middle School. There is no cost to the District. R. Dale
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Secret Gardens Candle Co., to provide fundraising opportunities to benefit Oneta Ridge Middle School Orchestra program. Secret Gardens Candle Co. services are quoted at 50% profit for Oneta Ridge Middle School. There is no cost to the District. R. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Secret Gardens Candle Co., to provide fundraising opportunities to benefit Oliver Middle School's Students Against Destructive Decisions, (S.A.D.D.) program by selling candles. Secret Gardens Candle Co. services are quoted at 50% profit to the S.A.D.D. program. There is no cost to the District. R. Emerson
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Caller Bob to provide square dancing calling for Boot Scoot on November 18, 2019. Cost to the District is $600.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide decor for the homecoming dance. Cost to the District is $4,587.00 and will be paid with STUCO Funds. C. Welborn
Action
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Newtek's ProTek Customer program for ArrowVision's 24-month maintenance of the Tricaster Mini HD-4 SDI. Also, includes protection against defects and problems related to normal wear and tear. Cost to the District is $1,295.00 and will be paid for with ArrowVision's General Funds. C. Hannema
Action
F) Business Services
57. Accept and approve the monthly financial reports through September 30, 2019. N. Eneff
Action
58. Accept and approve the request to increase the Building Fund operating budget by $2,500,000. N. Eneff
Action
59. Accept and approve a clerical error correction to the sanctioning application requested by the Broken Arrow Parent Teacher Association (BAPTA) Council and approved by the Board of Education on September 9, 2019. N. Eneff
Action
60. Accept and approve of the sanctioning application request from the Broken Arrow Tennis Booster Club. N. Eneff
Action
61. Accept and approve of the sanctioning application request from the Broken Arrow Parent Teacher Association (BAPTA) Council for individual Elementary and Secondary school sites. N. Eneff
Action
62. Accept and approve the donation of $4,000.00 from Spring Creek PTA to Spring Creek Elementary. D. Dollahon
Action
63. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
11.0 Superintendent & Board of Education Communications
64. Discussion, motion and vote on motion to attend the 2020 National School Board Association Annual Conference in Chicago, Illinois, April 4-6, 2020. Cost to the District is to be determined and will be paid with Board General Funds. Dr. Dunlop Action
65. Discussion, motion, and vote on motion to approve or disapprove the endorsement of the 2020 One Voice Legislative Agenda. Dr. Dunlop Action
12.0 Administrative Services
66. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the November 4, 2019 Regular Board Meeting. L. Kerns Info
13.0 Operations Services
67. Discussion, motion and vote on to approve or disapprove Change Order #02 for the new Elementary School 16 Bond Project – Value Engineering; resulting in a net decrease of $294,542.00 to Manhattan Construction Company's contract with payment from Bond Funds. This is pursuant to Manhattan Construction Company's contract dated December 10, 2018. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. B. Tolomeo Action
68. Discussion, motion and vote on motion to award construction contracts for the Baseball Turf Replacement to the lowest responsible bidder, Hellas Construction, in the amount of $469,680.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. Payment will be made from Building Funds. B. Tolomeo Action
69. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Dude Solutions, Inc. to provide a new work order system. The new system will be web-based software. The price includes one-week of on-site system configuration and planning and two-days of virtual data input. Cost to the District will be $19,293.73 for a 9-month term and paid for with Building Funds. B. Tolomeo Action
14.0 Student Services
70. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Midwest Sporting Goods as the lowest responsible bidder providing new track and field equipment and repair at the High School in the amount of $121,796.68, to be paid with Building funds. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act and BOE policy. S. Dunn Action
15.0 Business Services
71. Presentation and discussion of the Activity Fund Reports for September, 2019. D. Dollahon Info
72. Presentation and discussion of the Treasurer's Reports for September, 2019. D. Dollahon Info
73. Discussion, motion and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2019-2020 fiscal year. C. Metevelis Action
74. Discussion, motion and vote on motion to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition Fund for 2019-2020 fiscal year. C. Metevelis Action
16.0 New Business
75. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
76. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the employment contract of the Superintendent of Schools as authorized by Title 25, O.S. Section 307(B)(1). Action
18.0 Return to Open Session
77. Acknowledge the Board has returned to open session and reading of the statement of executive session minutes by Board Clerk. Info
19.0 Adjourn
78. Adjournment. Action
The next Regular Board Meeting is Monday, November 4, 2019.