Agenda
TYPE: Regular Meeting - New Format
DATE: 2/11/2019 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main St., Broken Arrow, OK 74012
DETAILS:
Regular Meeting of the Board of Education, Monday, February 11, 2019
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the January 14, 2019 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Donation
6. Discussion, motion and vote on motion to approve or disapprove the donation of five (5) outdoor tables valued at over $5,000.00 by the Leisure Park Elementary PTA for an outdoor classroom for the students at Leisure Park Elementary. M. Bergwall Action
7.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least five (5) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Approve or Disapprove General Consent Agenda Items
8. GENERAL CONSENT ITEMS - #9 - #50. Action
A) Communication Services
9. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and West Interactive Services Corporation, dba SchoolMessenger, providing messaging service for the 2019-2020 school year. Total cost to the District is $34,677.30 and will be paid from the General Fund. L. Kerns
Action
B) Administrative Services
10. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
11. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Human Resources
12. Accept and approve the NEW agreement between Broken Arrow Public Schools and Background Investigation Bureau, LLC, to perform background checks for the District. The cost to the District is $13.95 per background check and will be paid with General Funds. R. Stecker
Action
D) Instructional Services
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Air Force JROTC providing support for cadet uniforms, their portion of the minimum instructor pay and a modest unit/cadet stipend. The District is responsible for half the salaries for the two positions and is paid with General Funds. D. Blackburn
Action
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Canines of Oklahoma, providing substance awareness and canine detection services for the period of August 1, 2019 through June 30, 2020. The agreement date is July 1, 2019 through June 30, 2020. Total cost to the District is not to exceed $8,000.00 and will be paid from the General Fund. D. Blackburn
Action
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Performance Stage, Inc., for the purchase and installation of new stage curtains at Childers Middle School. Total cost to the District is $3,477.50 and will be paid with Childers Activity Funds. S. Replogle.
Action
16. Accept and approve the DECA trip to Orlando, Florida for students to compete in the International Career Development Conference, April 25 - May 1, 2019. Approximate cost is $1,200.00 per person with money students raised and paid through Student Activity Funds. L. Burns
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Liberty Elementary, March 4 - 12, 2019. There is no cost to the District. E. Orr
Action
18. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cinemark Movie Theater, providing a venue for a field trip for Highland Park Elementary students to view the movie Penguins as part of Earth Day activities. Total cost is $815.00 and will be paid with a Target Field Trip Grant and Highland Park PTA. B. Schmidt
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Assistive Technology and Educational Consulting Associates, Inc., OATECA, to provide evaluation services for a specific Special Education student. The cost of the evaluation is $894.97 and will be paid with Special Education Grant Funds. D. Thornton
Action
21. Accept and approve the RENEWAL of the extended agreement between Broken Arrow Public Schools and Dr. Scott Singleton, BCBA, will provide professional academic and behavioral consultation for specific students on an as needed basis. This contract extension will not exceed $5,000.00 and will be paid with Special Education 621 Grant Funds. D. Thornton
Action
E) Student Services
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Exceptional Leaders Lab and speaker Jane Mudgett, providing a presentation to administrators on February 12, 2019. Total cost to the District is $800.00 and will be paid with General Funds. C. Perry
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel and Convention Center providing the venue, banquet facilities and catering for the 2019 STAR Awards, Teacher of the Year Gala, on April 18, 2019. Total cost to the District is approximately $25,000.00 and will be paid with Activity Funds. C. Perry
Action
24. Accept and approve the NEW Standard Master Agreements between Broken Arrow Public Schools and various portrait and photography studios to provide school photography services, including yearbooks, during the 2019-2020 school year. There is no cost to the District. C. Perry
Action
25. Accept and approve the Broken Arrow Indoor Percussions Ensemble to travel to Indianapolis, Indiana, to participate in the WGI Competition March 3-11, 2019 to be paid with student fees and Activity Fund. R. Dale
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and James W. Moore, providing consulting services for the BA Indoor Percussion Ensemble, February through April, 2019. Total cost to the District is $3,200.00 and will be paid with Activity Funds. R. Dale
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jimmy Dalton Myatt to provide consulting services to the BA Freshman Academy Choir, spring 2019. Total cost to the District is $4,550.00 and will be paid with Choir Activity Funds. R. Dale
Action
28. Accept and approve the BAHS Show Choir to attend a Show Choir Contest in Petal, MS February 22-24, 2019. Cost is approximately $250.00 per student to be paid with Choir Activity Funds. R. Dale
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Drillers F&B, LLC, providing opportunities for Pride parents to work as a fundraiser for student accounts. There is no cost to the District. R. Dale
Action
30. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Thomas McGillen, dba Marching Audio, to provide consultation services for the Pride. The additional cost is $800.00 and will be paid with Activity Funds. R. Dale
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars providing DJ services for the high school event, Gym Night, on February 18, 2019. Total cost to the District is $450.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars providing DJ services for the high school pep assembly on February 21, 2019. Total cost to the District is $650.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars providing DJ services for the high school leadership lock-in, March 8, 2019. Total cost to the District is $195.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chick-Fil-A to provide fundraising opportunities for Project Graduation. The date of the Spirit Night is to be determined. There is no cost to the District. C. Welborn
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf Ops providing a 2-hour laser tag event for the high school leadership lock-in March 8, 2019. Total cost to the District is $369.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC, to provide photo booth rental for the high school prom. Total cost to the District is $1,275.00 and will be paid with Junior Board Activity Funds. C. Welborn
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Zach Downing, Inc., providing a DJ, lighting and production services, equipment and decor rental, set-up/take down, for BA Freshman Academy's Black Tie Formal, February 23, 2019. Total cost to the District is $6,435.00 and will be paid with Activity Funds. B. Gilbert
Action
38. Accept and approve the NEW location agreement between Broken Arrow Public Schools and Kirkstall Road Enterprises, Inc. for the use of District property in connection with a production to be filmed at Oneta Ridge Middle School on February 12, 2019. There is no cost to the District. C. Hannema
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Banks Entertainment, providing DJ services for the students participating in the Tigette banquet February 22, 2019. Total cost to the District is $440.00 and will be paid with Tigette Booster Club Activity Funds. S. Dunn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bounce Pro, providing seven inflatables to be used March 16, 2019 for a fundraiser to benefit the football program. Total cost to the District is $1,501.20 and will be paid with Booster Club Funds. S. Dunn
Action
F) Technology Services
41. Accept and approve the RENEWAL agreements between Broken Arrow Public Schools and E-Rate bid awarded vendors for the 2019-2020 school year and for the multi-year Management Information Base, MIBS agreement with Peak UpTime. Total cost to the District is $976,761.54 and will be paid with Bond Funds and General Funds minus the E-Rate discount. B. Stout
Action
G) Business Services
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Spencer Fane, LLC., to retain as counsel in litigation against the Oklahoma Tax Commission with respect to the motor vehicle tax funds distribution. Cost to the District is approximately $5,000.00 and will be paid with General Funds. N. Eneff
Action
43. Accept and approve Jenkins & Kemper Certified Public Accountants, P.C. to perform the 2018-19 fiscal year audit. Cost to the District is not to exceed $30,000.00 and will be paid from the General Fund. N. Eneff
Action
44. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
45. Accept and approve the Activity Fund Reports for January 2019. D. Dollahon
Action
46. Accept and approve the Treasurer’s Reports for January 2019. D. Dollahon
Action
47. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis
Action
48. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
49. Accept and approve the requested fundraisers for Activity Funds. D. Forsythe
Action
50. Accept and approve the addition of the Robotics sub-account (877) to the Activity Funds and Guidelines for Broken Arrow Freshman Academy, Centennial Middle School, Childers Middle School, Oliver Middle School, Oneta Ridge Middle School, Sequoyah Middle School, Options Academy and all Elementary Schools. D. Forsythe
Action
9.0 Administrative Services
51. Discussion, motion, and vote on motion to approve or disapprove revisions to Board Policy 4180 - Legal Residency of Students. L. Kerns Action
10.0 Operations Services
52. Discussion, motion and vote on motion to approve or disapprove the award to WRA Architects providing Architectural Services related to the design, bidding, and construction of the Broken Arrow Public Schools’ New STEM project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be six percent (6%) of the cost of the work and will be paid with 2015 Bond Funds. B. Tolomeo Action
53. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Flintco, LLC for Construction Management Services related to budgeting, bidding, and construction of the New STEM Building project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from 2015 Bond Funds. B. Tolomeo Action
11.0 Business Services
54. Presentation and discussion of the monthly financial reports through January 31, 2019. N. Eneff Info
55. Discussion, motion, and vote on motion to approve or disapprove the request to increase the General Fund operating budget by $3,000,000. N. Eneff Action
12.0 Reports to the Board
56. Presentation and discussion of the Demographic Study results provided to the District by Preston Smith of Business Information Services, LLC. N. Eneff Info
57. Presentation, discussion, motion and vote on motion to approve or disapprove the final recommendations of the High School Configuration Steering Committee. Dr. Dunlop Action
13.0 New Business
58. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
59. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation of Superintendent, Dr. Janet Dunlop, in accordance with OKLAHOMA STATUTE TITLE 25, Section 307(B)(1) of the Oklahoma Open Meeting Act. Action
15.0 Return to Open Session
60. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
61. Statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
62. Adjournment. Action
The next Regular Board Meeting is Monday, March 11, 2019.