Agenda
TYPE: Regular Meeting - New Format
DATE: 12/10/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, December 10, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the Special Board Meeting Minutes of November 9, 2018 which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the November 12, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Presentation and recognition of the 2018 Oklahoma 6A-1 State Championship Broken Arrow Football team. S. Dunn Info
7.0 Donation
8. Recognition of a donation of $1,500.00 being given by an anonymous donor to benefit the needs of students at Creekwood Elementary. R. Kaiser Info
8.0 Comments From The Public
9. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
10. Discussion, motion, and vote on motion to approve or disapprove the receipt of the annual independent audit and CAFR for fiscal year 2017-2018 as presented by a representative with Jenkins & Kemper. N. Eneff Action
10.0 Approve or Disapprove General Consent Agenda Items
11. GENERAL CONSENT ITEMS - #12 - #57 Action
A) Administrative Services
12. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
13. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and HealthiestYou to provide a voluntary teledoc plan for District employees. There is no cost to the District. L. Kerns
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Section 125 Flexible Benefit Plan from the District's third party administrator, American Fidelity. L. Kerns
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sun Life Assurance Company for the District's life insurance plan. L. Kerns
Action
B) Operations Services
17. Accept and approve the RENEWAL Lease Agreement between Broken Arrow Public Schools and Journey Bible Church, providing leased facility space to Journey Bible Church at Central on Main. The Lessee agrees to pay the Lessor $1,000.00 per occurrence, upon receipt of invoice during the Renewal Term as rent for the use and occupancy of the Leased Premise. The total amount paid to the District is $1,000.00 per occurrence for the term January 1, 2019 through December 31, 2019. B. Tolomeo
Action
C) Instructional Services
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and Original Works to provide fundraising opportunities at Aspen Creek Early Childhood Center. J. Wallace
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's Spirit Night to provide a fundraiser for Aspen Creek Early Childhood Center. The school will receive 20% of all sales on the evening of March 26, 2019 from 5-7 pm. There is no cost to the District. J. Wallace
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nearpod, Inc., for a one-year use of Nearpod platform that includes 25 teacher licenses at a cost of $3,000.00 and will be paid with Chromedesk Funds from the General Fund. S. James
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Respondus, for LockDown Browser site license at a cost of $3,196.00 and will be paid with Chromedesk Funds from the General Fund. S. James
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Edgenuity Instructional Services to assist in the operation of K-12 Virtual School. There is no cost to the District. S. James
Action
23. Accept and approve the NEW Statement of Work between Broken Arrow Public Schools and Instructure to update the existing Student Performance Dashboard to include students' logins. Cost is $4,500.00 and will be paid with Chromedesk Funds from the General Fund. S. James
Action
24. Accept and approve the REVISED agreement between Broken Arrow Public Schools and the Southern Regional Education Board (SREB) Math and Literacy Design Collaborative Professional Development. Total additional cost to the District is $1,500.00 and will be paid with Title IIA Funds. S. James
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mullin Plumbing, Inc. to provide a Plumbing Apprenticeship and Licensing Program through a cooperative effort with the District. There is no cost to the District. K. Dyess
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Wolf Creek Elementary, February 28, through March 8, 2019. There is no cost to the District. S. Strow
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic to provide the opportunity for a fundraiser for Creekwood Early Childhood Center on several nights beginning in January, 2019 through May, 2019. There is no cost to the District. T. Bowker
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Art to Remember to provide fundraising opportunities at Creekwood Early Childhood Center. There is no cost to the District. T. Bowker
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kajeet Education Broadband Program to provide internet SmartSpots and data plans for underprivileged students to complete their online assignments. Total cost to the District is $3,149.51 and will be paid with Title IV Funds. J. Brassfield
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Brewing Company to provide venue rental for a holiday party for the staff at BA Freshman Academy. Total cost to the District is $384.00 and will be paid with Activity Funds. B. Gilbert
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Texthelp, Inc. for 14,000 12-month student subscriptions of Read & Write for Google Chrome and Snapverter Bolt-on Domain. This is year 2 of a 3 year agreement. Total cost to the District is $26,250.00 annually and will be paid with Bond Funds. E. O'Brien & D. Thornton
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and World's Finest Chocolate to provide fundraising opportunities at Leisure Park Elementary by supplying candy bars for the 5th grade to sell for their 5th grade day activities. There is no cost to the District. J. Dotson
Action
D) Student Services
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson on Stage Live to allow Childers Middle School choir students participate in performances and activities April 5-7, 2019, in Branson, MO. Total cost is $300.00 per student with funds the students made through fundraisers and paid with Activity Funds. R. Dale
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours and Travel for charter buses for Childers choir students to travel to Branson, MO, April 5-7, 2019. Total cost to the District is approximately $3,044.00 and will be paid with Activity Funds. R. Dale
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Wunderpit Music to provide band consultation for the Indoor Percussion Ensemble, December, 2018 through April, 2019. Total cost to the District is $9,500.00 and will be paid with Activity Funds. R. Dale
Action
36. Accept and approve the BAHS Show Choir to attend the Midwest Show Choir Competition in Lincoln, Nebraska January 25-27, 2019. Cost is approximately $250.00 per student to be paid with choir activity funds. R. Dale
Action
37. Accept and approve the BAHS Show Choir to attend the Ankeny, Iowa Show Choir Contests January 4-6, 2019. Cost is approximately $400.00 per student to be paid with Choir Activity Funds. R. Dale
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson on Stage Live to allow Childers Middle School choir students participate in performances and activities May 9 - 10, 2019, in Branson, MO. Total cost is $300.00 per student with funds the students made through fundraisers and paid with Activity Funds. R. Dale
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Great American Opportunities to provide fundraising opportunities for the band at Sequoyah Middle School. Total cost for the candy is $2,500.00 and will be paid with Activity Funds. R. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours and Travel for charter buses for Childers choir students to travel to Branson, MO, May 9-10, 2019. Total cost to the District is approximately $2,198.00 and will be paid with Activity Funds. R. Dale
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Eagle Fundraiser to provide fundraising opportunities for the choir at Oneta Ridge Middle School. R. Dale
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Piquant Press for music rental. Total cost to the District is $375.00 and will be paid with Activity Funds. R. Dale
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alton Carter, providing a presentation to students at the Broken Arrow Freshman Academy on January 10, 2019. Total cost to the District is $1,187.85 and will be paid with the BA Foundation Heroes fund. C. Perry
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SMG/BOK, providing a venue for the 2019 Broken Arrow High School graduation ceremony scheduled for Wednesday, May 8, 2019. Total cost to the District will be $35,000.00 and will be paid with General Funds. C. Perry
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gr8 Count, LLC, providing music the BAPS Jr. High, JV and Varsity cheer squads for their Nationals routines. Total cost will not exceed $1,500.00 and will be paid with Activity Funds. S. Dunn
Action
46. Accept and approve the DONATION of $5,000.00 from Archie Bradley to Broken Arrow Public Schools to be used in support of the 2018 Football team. These funds will go toward the purchase of the 2018 State Championship rings. S. Dunn
Action
E) Technology Services
47. Accept and approve the request to declare multi-function devices, Technology property of BAPS as obsolete and/or no longer economically feasible to maintain for use in the District and to dispose of property in accordance with school district regulations. The Technology Department will utilize Natural Evolution, Inc., to dispose of the property listed. There is no cost to the District. B. Stout
Action
F) Business Services
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imperial Vending to grant exclusive rights to provide snack products as limited to vending and/or micro market services. Imperial shall pay BAPS commission on all sales of products through vending machines. N. Eneff
Action
49. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC., to include a clause for termination. N. Eneff
Action
50. Accept and approve the Treasurer’s Reports for November 2018. D. Dollahon
Action
51. Accept and approve the Activity Fund Reports for November 2018. D. Dollahon
Action
52. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
53. Accept and approve the donation of $4,000 from Broken Arrow Electric Supply Inc. to the Athletic Activity Fund Football Booster sub account. D. Dollahon
Action
54. Accept and approve the requested fundraisers for the Activity Funds. D. Forsythe
Action
55. Accept and approve the addition of “Final fundraised revenue payout to newly sanctioned Organization” as an approved expenditure for the Basketball Booster (824), Boys Basketball, (826), and Girls Basketball (827) sub accounts in activity fund 61 (Athletics). D. Forsythe
Action
56. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis
Action
57. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
11.0 Administrative Services
58. Discussion, motion, and vote on motion to approve or disapprove the Child Nutrition Procurement Plan. L. Kerns Action
59. Discussion, motion, and vote on motion to approve or disapprove revisions to Board Policy 6160 - Purchasing and Procurement and to Board Policy 1230 - Public Participation at Board Meetings. L. Kerns Action
12.0 Operations Services
60. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Manhattan Construction Company for Construction Management Services related to budgeting, bidding, and construction of the New Elementary 16 project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from 2015 Bond Funds. B. Tolomeo Action
13.0 Technology Services
61. Accept and approve the new purchase agreement of five hundred and fifty (550) Dell desktop computers and fifty (50) Dell 2-in1 laptops from Dell. A purchasing contract, National Association of State Procurement Officials (NASPO). Reference State of Oklahoma Contract Number SW1020D/Dell WN26AGW. Total cost to the District is $421,266.00 and paid from Bond Funds. B. Stout Action
14.0 Business Services
62. Presentation and discussion of the monthly financial reports through November 30, 2018. N. Eneff Info
63. Presentation and discussion of the PAFR for fiscal year 2017-2018. N. Eneff Info
64. Discussion, motion, and vote on motion to approve or disapprove the transfer of funds from the basketball activity sub accounts (824, 826, 827) to the Board-approved sanctioned organization. N. Eneff Action
15.0 New Business
65. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Executive Session
66. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3) and to discuss the evaluation of Dr. Janet Dunlop, Superintendent, pursuant to OKLAHOMA STATUTE 25, Section 307(B)(1) of the Oklahoma Open Meeting Act. Action
17.0 Return to Open Session
67. Statement of executive session minutes by the Board Clerk. Info
68. Discussion and possible board action to approve or disapprove the purchase and/or sale of certain real estate property and to authorize the Chief Operations Officer to negotiate, close on the property and to execute the details and purchase of said property and/or sell land as discussed during executive session. Action
18.0 Adjourn
69. Adjournment. Action
The next Board Meeting is scheduled for Monday, January 14, 2019.