Agenda
TYPE: Regular Meeting - New Format
DATE: 11/12/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, November 12, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the October 8, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition of the 2018 Associated Builders and Contractors of Oklahoma award for Excellence in Construction to Manhattan Construction Company for Broken Arrow Freshman Academy in the category of Institutional $5 to $10 Million dollars. B. Tolomeo Info
7. Recognition of the 2018 AIA Eastern Oklahoma Design Excellence awards to GH2 Architects for both the People’s Choice Architecture – Large Commercial award; and the Citation – Large Commercial award for Broken Arrow Public Schools’ Timber Ridge Elementary. B. Tolomeo Info
8. Recognition of the 2018 Summer PSO Curtailment Program check presented to Broken Arrow Public Schools from PSO for reduced energy consumption, in the amount of $96,011.76. D. Blackburn Info
7.0 Donation
9. Discussion, motion and vote on motion to approve or disapprove the donation of a shade structure and bench valued at $11,348.00 by the Highland Park Elementary Parent Teacher Association (PTA) for the students at Highland Park Elementary. M. Bergwall Action
8.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
11. GENERAL CONSENT ITEMS - #12-#67 Action
A) Communication Services
12. Accept and approve the NEW agreement between Broken Arrow Public Schools and RLC Business Services for a point-of-sale terminal and technical services and maintenance for Tiger Threads. Total cost to the District is $1,295.00 and will be paid with Tiger Threads Activity Funds. L. Kerns
Action
B) Administrative Services
13. Accept and approve the extended service agreement between Broken Arrow Public Schools and BadgePass, providing software/license service and support, through June 30, 2019. Total cost to the District is $666.53 and will be paid with General Funds. R. Stecker
Action
14. Accept and approve the extended service agreement between Broken Arrow Public Schools and Touchpoint Industries, providing service and support for the wall-mount time and attendance kiosks. Total cost to the District is $935.00 and will be paid with General Funds. R. Stecker
Action
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frontline Education providing services for the District's on-boarding, records management and electronic file retention. Total cost to the District is $45,762.00 plus a one-time start-up fee of $10,250.00 and will be paid with General Funds. R. Stecker
Action
16. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
17. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Operations Services
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Takedown, providing leased facility space for youth team wrestling practices at the Broken Arrow High School wrestling room. The Lessee agrees to pay the Lessor at a specified discount below published rates, per occurrence. B. Tolomeo
Action
D) Instructional Services
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Star Autism Support to provide training and implementation of the Star and Links Autism program in special education classrooms. Total cost to the District not to exceed $6,750.00 and will be paid with General Funds. D. Thornton
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Public Consulting Group to provide revenue recovery for medical services given to District special education students. BAPS will continue to provide health related services for special needs students and receive reimbursement for a portion of these funds through the Oklahoma Medicaid School-Based Services Program. Total cost to the District is approximately $15,000.00 and will be paid with Medicaid Funds. D. Thornton
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Assistive Technology and Educational Consulting Associates, Inc., OATECA to provide training of the OATECA Functional Skills Assessment in Special Education classrooms. Total cost to the District is $9,000.00 and paid with General Funds. D. Thornton and E. O'Brien
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Staff Development for Educators to provide professional development June 6-7, 2019, for both elementary and secondary teachers. Total cost to the District will $11,540.00 and paid with Title IIA Funds. J. Peterson
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Community Food Bank of Eastern Oklahoma - Food for Kids Backpack Program for the 2018-2019 school year. There is no cost to the District. J. Brassfield
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just About Mothers Excelling in School (J.A.M.E.S.) to provide case management and consultative academic support for transition to college and career readiness at the BA Options Academy/ Mentoring Healthy Parents for the remainder of the 2018-2019 school year. There is no cost to the District. J. Brassfield
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Loretta Burgess to provide instruction for basket weaving as part of the various Indian Ed cultural activities for the 2018-2019 school year. Cost to the District is $7.00 per basket and will be paid with JOM Grant Funds. J. Brassfield
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Donna Badoni, Native Dancers, providing traditional Native American dance performance on November 16, 2018 and other various Indian Ed Cultural Night events for the 2018-2019 school year. Total cost to the District is $700.00 and will be paid with JOM Grant Funds. J. Brassfield
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Daybreak Family and Children's Services, providing mental and behavioral health services for students throughout the District. Total cost to the District is not to exceed $27,031.84 and will be paid with Title IV Funds. J. Brassfield
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Worldwide Tech Connections to provide translation services in the classroom via a web-based application. Total cost to the District is $21,600.00 and will be paid from a combination of Title I and Title III Funds. J. Brassfield
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ELLevation, providing online programming to manage English Language (EL) student data and provide strategies to classroom teachers. This is the second year of a three year agreement. Total cost to the District is $18,224.60 and will be paid with Bond Funds. J. Brassfield
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and WeVideo to provide an online video and editing platform. The renewal of WeVideo will allow the blended learning team to continue to make educational technology video tutorials and provide communication. Total cost to the District is $349.00 for 24 months and will be paid with General Funds. S. James
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Britannica Digital Learning to purchase LaunchPacks for Social Studies. This is the second year of a three year agreement. Total cost to the District for this term will be $6,147.00 and will be paid with Instructional Bond Funds. S. James
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Turnitin Feedback Studio: Originality Checking and Feedback. This is the second year of a three year agreement. Total cost to the District is $21,640.00 and will be paid with Instructional Bond Funds. S. James
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Spring Creek Elementary, April 30, - May 3, 2019. There is no cost to the District. S. Troutman
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Lynn Wood Elementary, March 7-15, 2019. There is no cost to the District. C. England
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alastair Heim, providing author workshops, sessions, readings and books for sale at Highland Park Elementary, November 30, 2018. Total cost to the District is $700.00 and will be paid from General Funds. B. Schmidt
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ray L. Garland providing DJ services for the JROTC Military Ball in the fall of 2018 and spring of 2019. Total cost to the District for both events is $700.00 and will be paid with Activity Funds. D. Blackburn
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Franklin's on Main/Toast providing food and venue for Country Lane Primary's staff holiday event November 30, 2018. Total cost to the District is $950.00 and paid with Activity Funds. K. Morrison
Action
E) Student Services
38. Accept and approve the NEW District Standard Agreement for Non-Exclusive Logo Licensing. The license agreement allows permission to use the BA Logo in connection with manufacture, distribution or sale of merchandise by the Licensee. A royalty fee is paid by the Licensee per the agreement. There is no cost to the District. C. Perry
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours, providing transportation on a charter bus for the Junior High Competitive Cheer team to travel to Dallas, TX for Cheer Nationals, January 24-27, 2019. Total cost to the District is $2,784.00 and will be paid with Booster Club Funds. S. Dunn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours providing charter bus transportation for the BA Baseball team to travel to Pensacola, FL for the Varsity Baseball Tournament, March 16 - 22, 2019. Total cost to the District is $8,902.00 and will be paid with Booster Club Funds. S. Dunn
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stack Sports to provide film, stats and analytics for the 2018-2019 boys and girls BA Basketball teams. Total cost to the District is $2,600.00, with $1,300.00 paid from the boys Basketball Booster and $1,300.00 from the girls Basketball Booster Club Funds. S. Dunn
Action
42. Accept and approve the DONATION of $7,500.00 from State Farm agent Blackie Gibson to Broken Arrow Public Schools. There is no cost to the District. S. Dunn
Action
43. Accept and approve the DONATION of $1,000.00 from State Farm agent Chris Mathurin to Broken Arrow Public Schools. There is no cost to the District. S. Dunn
Action
44. Accept and approve the DONATION of $2,500.00 from State Farm agent Mark Welty to Broken Arrow Public Schools. There is no cost to the District. S. Dunn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours to provide a charter bus for the wrestling team to travel to Allen, TX, January 29-30, 2019, for the Allen Texas Tri wrestling event. Total cost to the District is $1,927.00 and will be paid with Booster Club Funds. S. Dunn
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and 2 Pops Catering, providing catering services for the Volleyball Banquet on November 15, 2018. Total cost to the District is $3,175.15 and will be paid with Activity Funds. S. Dunn
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables to provide inflatables and a cotton candy machine for the Boot Scoot event on November 19, 2018. Total cost to the District is $1,095.00 and will be paid with STUCO Activity Funds. C. Welborn
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Andy's Frozen Custard providing a fundraiser, Andy's Night, with a portion of the proceeds benefiting Project Graduation. There is no cost to the District. C. Welborn
Action
49. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and PEL Industries, Inc. BAPS will be paid $1,000.00 annually per the agreement, effective January 2, 2019 through December 31, 2019. C. Hannema
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel & Conference Center providing a venue and catering for the annual Pride Banquet, April 26, 2019. Total cost to the District is $6,700.00 and will be paid with Band Activity Funds. R. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Noah Bellamy, to provide consultation to the Pride Indoor Percussion Ensemble, December, 2018 through April, 2019. Total cost to the District is $5,200.00 and will be paid with Activity Funds. R. Dale
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours, providing charter buses for the Centennial Middle School Choir traveling to Branson, MO, May 2-3, 2019. Total cost to the District is approximately $4,021.00 and will be paid with Activity Funds. R. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson on Stage Live, allowing Centennial Middle School vocal music students the opportunity to participate in performances scheduled for May 2-3, 2019, in Branson, Missouri. Total cost to the District is approximately $7,600.00 and will be paid with Choir Activity Funds. R. Dale
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Eagle Fundraising to provide fundraising opportunities for the orchestra at Childers Middle School. Cost is $1.00 per item and will be paid with Activity Funds. R. Dale
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Eagle Fundraising to provide fundraising opportunities for the orchestra at Oliver Middle School. Cost is $1.00 per item and will be paid with Activity Funds. R. Dale
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Eagle Fundraising to provide fundraising opportunities for the choir students at Oneta Ridge Middle School. The vendor will provide goods as ordered and the District's percentage of sales is 40%. R. Dale
Action
F) Technology Services
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC for eSchool Plus training on-site. Total cost to the District is $8,800.00 and will be paid with General Funds. A. Bowser
Action
G) Business Services
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Coca Cola Southwest Beverages as the District's vending provider. N. Eneff
Action
59. Accept and approve the changes to the Activity Fund Guidelines for Administrative Office Activity Fund. D. Dollahon
Action
60. Accept and approve the DONATION of $3,000.00 from Broken Arrow Electric Supply Inc. to the Athletic Activity Fund Wrestling Booster sub account. D. Dollahon
Action
61. Accept and approve the Treasurer’s Reports for October 2018. D. Dollahon
Action
62. Accept and approve the Activity Fund Reports for October 2018. D. Dollahon
Action
63. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
64. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis
Action
65. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
66. Accept and approve the modification addendum to the master agreement between Broken Arrow Public Schools and Commerce Bank for a higher qualifying rebate program percentage for the 2018-19 school year and all years going forward. There is no cost to the District. C. Mitchem
Action
67. Accept and approve the requested fundraisers for the Activity Funds. D. Forsythe
Action
10.0 Administrative Services
68. Discussion, motion, and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide. - Section I, Board of Education: Revisions to policy 1230 - Section II, Community Relations: Revisions to policy 2000 - Section IV, Students: Revision to policies 4090, 4180, 4190, 4220, 4295, 4310, 4340, 4350, 4410, and adoption of new policy 4285 - Section V, Employees: Revisions to policies 5095, 5100, 5160, 5300, 5345, 5360, 5390, and adoption of new policies 5235, 5355, 5375, and 5395 - Section VI, Business & Technology: Revisions to policies 6050, 6160, 6270, and adoption of policy 6205 L. Kerns Action
69. Discussion, motion and vote on motion to approve or disapprove the proposed revisions to Classroom Support pay scales. L. Kerns Action
11.0 Operations Services
70. Discussion, motion and vote on motion to approve or disapprove the award to GH2 Architects providing Architectural Services related to the design, bidding, and construction of the Broken Arrow Public Schools’ New Elementary School 16 project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be six percent (6%) of the cost of the work and will be paid with 2015 Bond Funds. B. Tolomeo Action
71. Discussion, motion and vote on motion to approve or disapprove the quote from Associated Theatrical Contractors (ATC) providing rigging controls equipment replacement for the Performing Arts Center (PAC). Total cost to the District is $311,118.06 and will be paid from GO Bond Funds. M. Bergwall Action
12.0 Business Services
72. Discussion, motion and vote on motion to approve or disapprove the request to increase the Building Fund operating budget by $300,000. N. Eneff Action
73. Presentation and discussion of the monthly financial reports through October 31, 2018. N. Eneff Action
74. Discussion, motion and vote on motion to approve or disapprove of the sanctioning application request from the BA Basketball Booster Club. N. Eneff and C. Perry Action
13.0 Superintendent/Board of Education/Communications
75. Discussion, motion and vote on motion to approve or disapprove the appointment of Steve Allen to the Economic Development Corporation Board, pursuant to the BAEDC bylaws. Dr. Dunlop Action
76. Discussion, motion, and vote on motion to approve or disapprove the endorsement of the 2019 One Voice Legislative Agenda. Dr. Dunlop Action
14.0 New Business
77. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
15.0 Executive Session
78. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase, sale or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3) and to discuss the evaluation of Dr. Janet Dunlop, Superintendent, pursuant to OKLAHOMA STATUTE 25, Section 307(B)(1) of the Oklahoma Open Meeting Act. Action
16.0 Return to Open Session
79. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
80. Statement of executive session minutes by the Board Clerk. Info
81. Discussion and possible board action to approve or disapprove the sale of certain real estate property and to authorize the Chief Operations Officer to execute the details and sale of said property as discussed during executive session. Action
17.0 Adjourn
82. Adjournment. Action
The next Board Meeting is scheduled for Monday, December 10, 2018