Agenda
TYPE: Regular Meeting - New Format
DATE: 10/8/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, October 8, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the September 10, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the September 13, 2018 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Presentation and discussion of the Popular Annual Financial Report, PAFR Award. Dr. Dunlop Info
8. Presentation and introduction of three Broken Arrow High School students named 2019 National Merit Semifinalists for their prestigious academic accomplishments. L. Burns Info
7.0 Donation
9. Discussion, motion and vote on motion to accept the DONATION of a bronze miniature statue of Ernest Childers by patrons Bill and Celia Engelhardt to be displayed at Ernest Childers Middle School. M. Bergwall Action
8.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
11. Presentation of the BAEA report. K. Brown Info
12. Presentation and discussion of the Strategic Plan Year-2 updates. K. Dyess Info
10.0 Approve or Disapprove General Consent Agenda Items
13. GENERAL CONSENT ITEMS - #14-#75 Action
A) Communication Services
14. Accept and approve the NEW agreement between Broken Arrow Public Schools and FES/SOCS (Simplified Online Communications System) to provide a mobile app for patrons. Initial cost to the District is $550.00 and will be paid with General Funds. T. Dixon
Action
B) Administrative Services
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cooper-Atkins Corporation, to provide NOTIFEYE software to monitor freezers/coolers for the 2018-19 school year. Total cost to the District is $225.00 and will be paid with Child Nutrition Funds. L. Goodacre
Action
16. Accept and approve the DONATION of an iPad awarded to the Human Resources Department at a recent recruiting event. The Technology Department has approved of and accepted this computer device for H.R. staff use. There is no cost to the District. L. Kerns
Action
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Operations Services
19. Accept and approve the attached list of itemized property as received by the Warehouse department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize disposition of the property via sealed bids, or other method as appropriate, by the Chief Operating Officer. M. Bergwall
Action
20. Accept and approve an AMENDMENT to the current agreement between Broken Arrow Public Schools and Tyler Technologies, Inc. to provide additional services to the Global Positioning System (GPS) project. Total cost to the District is $24,788.50 and will be paid General Funds and Bond Funds. J. McNabb
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Broken Arrow Amateur Basketball Association, BAABA, providing leased facility space to BAABA for youth team basketball practices at various District gymnasiums. The Lessee agrees to pay the Lessor at a specified discount below published rates per occurrence. The discount percentage will decrease over the three-year contract period. B. Tolomeo
Action
D) Instructional Services
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Total Registration, LLC., providing Advanced Placement, AP, students and parents an online service to register for AP exams. The program is used to organize all exams and offer communication with students and families. Total cost to the District is approximately $1,522.44 and will be paid with the Advanced Placement Activity Funds. K. Garrett
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Public Schools, providing services that are not available in Broken Arrow to a specific IEP student. This is the first year of a three year agreement. Total tuition fees are $14,708.56 per year and will be paid with General Funds. D. Thornton
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Public Schools. Broken Arrow agrees to pay tuition fees to Tulsa Public Schools. TPS agrees to provide services that are not available in Broken Arrow to a specific IEP student. Total cost to the District for tuition is $14,781.03 and will be paid with Special Education General Funds. D. Thornton
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ripple Effects providing a pilot program at Sequoyah Middle School. Ripple Effects software is a resource for use as a positive, targeted intervention with individual students in a variety of learning, health and corrections settings. Total cost to the District will be $3,599.00 and paid with Title IV Funds or General Funds. D. Blackburn
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Daybreak Family Services, providing access to counseling services for students who might not otherwise have access to mental health care. Cost to the District will not exceed $4,500.00 and will be paid with Title IV Funds. D. Blackburn
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps providing inflatables for Family Carnival Night at Arrow Springs ECC on April 26, 2019. Total cost to the District will be $735.00 and paid with Activity Funds. D. McClellan
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump to provide sumo costumes for a challenge between the principal and a teacher at Arrow Springs ECC. Total cost to the District is $100.00 and will be paid with Activity Funds. D. McClellan
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fairs for 2018-19 at Arrow Springs ECC. There is no cost to the District. D. McClellan
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Creekwood ECC. There is no cost to the District. T. Bowker
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Sequoyah Middle School. There is no cost to the District. L. Johnson
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Aspen Creek ECC. There is no cost to the District. J. Wallace
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Drive-in, "Sonic Nights", with proceeds benefiting Park Lane ECC as a fundraiser. Sonic will provide 10% of all sales made between 5-8 p.m. on specific dates between October, 2018 and May, 2019. There is no cost to the District. B. Jones
Action
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech, providing students from BAHS the opportunity to participate in the Tulsa Tech Aerospace Academy Program (TTAA). Total cost to the District is $1,750.00 per participant and will be paid from the Secondary Instructional Budget, General Funds. S. James
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Britannica to purchase LaunchPacks for Social Studies. Total cost to the District is $6,147.00 and will be paid with Secondary Instructional Funds. S. James
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Teaching & Leading Initiative of Oklahoma, TLI, to provide embedded training and coaching for 5 teachers at Sequoyah Middle School. Total cost to the District is $5,000.00 and will be paid with Title 2A Funds. S. James
Action
37. Accept and approve the DONATION of an iPad and Chrome Books. The PTA at Centennial purchased an iPad for a teacher to aide the class in compiling a weekly news program. In addition, Centennial's PTA has also donated funds to supply classrooms with a set of novels, magazine subscriptions and headphones for a computer classroom. Highland Park's PTA will be purchasing 10 Chrome Books for the students' use. Each of the technology related items were approved by the Technology Department. There is no cost to the District. K. Dyess
Action
38. Accept and approve the GRANT application and receipt of funds for Katy Cook, teacher at Leisure Park, for a Betty Bradstreet - Assistance League of Tulsa grant in the amount of $5,685.00. K. Dyess
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dave and Buster's providing a venue for the Options Academy students for a field trips on December 12, 2018 and May 8, 2019. Total cost to the District is $372.24 for each event date and will be paid with Activity Funds. J. Pugh
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Teaching & Leading Initiative of Oklahoma, to purchase professional development materials and instructional coaching/training for District Instructional Specialists. Total cost to the District is $8,700.00 and will be paid with General Funds. J. Peterson
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Creekwood Elementary for the fall and spring, 2018-19 school year. There is no cost to the District. R. Kaiser
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Childers Middle School, November 8-16, 2018 . There is no cost to the District. S. Replogle
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Oliver Middle School in the fall and spring of the 2018-19 school year. There is no cost to the District. W. Johnson
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Centennial Middle School, November 29 - December 6, 2018. There is no cost to the District. K. Graves
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Oak Crest Elementary, February 7-15. 2019. There is no cost to the District. J. Williams
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Park Lane ECC for fall and spring 2018-2019 school year. There is no cost to the District. B. Jones
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Arrowhead Elementary in the fall 2018. There is no cost to the District. N. Hutchings
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Larry Mullins, PhD. for professional academic and behavioral consultation for students. Total cost to the District will not exceed $5,000.00 and will be paid with Special Education Grant Funds from the General Fund. E. O'Brien
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Livesay Orchard for entrance fees and fieldtrip on October 15, 2018, for kindergarten students from Highland Park Elementary. Total cost to the District is $810.00 and paid by PTA and Activity Funds. B. Schmidt
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fair providing books and educational materials for parents, students and staff to purchase as a fundraiser at Aspen Creek Elementary. There is no cost to the District. B. Powell
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and LiteSpeed Flight Demonstration Team, Inc., providing an airshow for students at Aspen Creek Elementary. There is no cost to the District. B. Powell
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's, McTeacher Night, providing a fundraiser for Aspen Creek Elementary, on October 30, 2018. There is no cost to the District. B. Powell
Action
E) Student Services
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tour Lines to provide transportation of the Oneta Ridge Middle School Band to the Frontier City Music Festival in Oklahoma City, April 13, 2019. Total quoted cost will be $4,640.00 and paid with Activity Funds. R. Dale
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tour Lines to provide transportation of the Centennial Middle School Band to the Frontier City Music Festival in Oklahoma City, April 13, 2019. Total quoted cost will be $3,195.00 and paid with Activity Funds. R. Dale
Action
55. Accept and approve the BAHS Pride Band trip to Indianapolis, Indiana, for the Bands of America Grand Nationals competition November 7-11, 2018. Approximate cost per student is $1,000.00 and will be paid with Band Activity Funds. Dr. Dale
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Fred J. Miller, Inc., providing custom band uniforms for the Pride for the 2018 season. Total cost to the District will be $53,980.00 and paid with Activity Funds. R. Dale
Action
57. Accept and approve the NEW quote to Broken Arrow Public Schools from Stanbury Uniforms, Inc. providing a digital prop flag, with custom art for use in the Pride's 2018 season show. Total cost to the District will be $23,675.00 and will be paid with Activity Funds. R. Dale
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and United Rentals to provide lighting to be used at the BA Invitational band contest. United Rentals will also provide man lifts to be used at the indoor rehearsals at the Expo Center in November, 2018. Total cost for lighting rental is $198.94 and for the man lift it is $679.24 and will be paid with Activity Funds. R. Dale
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mr. Video Productions providing video coverage with stream of the 2018 BA Invitational band contest. Total cost to the District is $985.00 and will be paid with Activity Funds. R. Dale
Action
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC., providing costumes for the BA Freshman Academy Show Choir. Total cost to the District is not to exceed $5,833.00 and will be paid with Activity Funds. R. Dale
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Brandon Boyd, to provide clinician services for the high school choir. Total cost to the District is $300.00 and will be paid with Activity Funds. R. Dale
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Angela McKenna, to provide clinician services for the high school choir. Total cost to the District is $400.00 and will be paid with Activity Funds. R. Dale
Action
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and Geary Public Schools, allowing the BAHS Wrestling team to participate in the 75th Geary Wrestling Invitational in Geary, OK, January 4 - 5, 2019. Total cost to the District will be $300.00 and paid with Activity Funds. S. Dunn
Action
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Silver Dollar Catering, providing catering services for the Cross Country banquet scheduled for November 6, 2018. Total cost to the District will be $2,422.70 and paid with Activity Funds. S. Dunn
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gardner Edgerton High School, providing the wrestling team the opportunity to participate in the Gardner Edgerton Wrestling Tournament, December 1, 2018. Total cost to the District is $150.00 and will be paid with Activity Funds. S. Dunn
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel & Conference Center, providing a venue for the football banquet on December 4, 2018. Total estimated cost to the District is $12,583.20 and will be paid with Activity Funds. S. Dunn
Action
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cathryn Weeden, providing choreography services for the BAPS Junior High Cheer team October through November, 2018. Services will include Junior High Cheer National Routine. Total cost to the District is $2,000.00 and will be paid with General Funds. S. Dunn
Action
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Austin Bernard providing photography services for posters for the wrestling team. Total cost to the District is $1,000.00 and will be paid with Booster Club Funds. S. Dunn
Action
69. Accept and approve the Broken Arrow Varsity Baseball team to attend the spring break Varsity Baseball Tournament in Pensacola, FL, March 16-22, 2019. Total approximate cost will be $900.00 per person and will be paid with Booster Club Funds. S. Dunn
Action
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frog Street, providing two assemblies for the District's first grade students on October 30, 2018. Total cost to the District is $2,800.00 and will be paid with General Funds. C. Welborn
Action
F) Technology Services
71. Accept and approve the Affidavit for BAPS internet and WAN services with Cox. B. Stout
Action
G) Business Services
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and Business Information Services, LLC., to conduct a demographic study that will include long-term population trends in the District, and a 10-year enrollment projection by building and grade based on 25 years of enrollment data. Total cost to the District is not to exceed $19,500.00 and will be paid with General Funds. N. Eneff
Action
73. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
74. Accept and approve the Activity Fund Guidelines. D. Dollahon
Action
75. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
11.0 Superintendent & Board of Education Communications
76. Discussion, motion and vote on motion to approve or disapprove the 2019 Annual School Election Resolution of Board Seat Zone 4. Total cost to the District is approximately $40,000.00 and will be paid with Board Funds. Dr. Dunlop Action
77. Discussion, motion, and vote on motion to attend the 2019 National School Board Association Annual Conference in Philadelphia, PA, March 30 - April 1, 2019. Cost to the District is to be determined and will be funded with Board Funds. Dr. Dunlop Action
12.0 Administrative Services
78. Discussion, motion, and vote on motion to approve amendments to the 2018/2019 Teacher Compensation Schedule Agreement. R. Stecker Action
79. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the November 12, 2018 Regular Board Meeting. L. Kerns Info
13.0 Instructional Services
80. Discussion, motion, and vote on motion to approve or disapprove the PURCHASE of Cengage Learning of online math curriculum, Big Ideas. The resources are available July 1, 2018 through June 30, 2024. Total cost to the District is $294,770.00 and will be paid with the Textbook Allocation Fund and Bond Funds. S. James Action
14.0 Business Services
81. Presentation and discussion of the monthly financial reports through September 30, 2018. N. Eneff Info
82. Presentation and discussion of the Activity Fund Reports for September 2018. D. Dollahon Info
83. Presentation and discussion of the Treasurer’s Reports for September 2018. D. Dollahon Info
84. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
85. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis Action
15.0 New Business
86. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Executive Session
87. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3). Action
17.0 Return to Open Session
88. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
89. Statement of executive session minutes by the Board Clerk. Info
90. Discussion and possible board action to approve or disapprove the sale of certain real estate property. Action
18.0 Adjourn
91. Adjournment. Action
The next Board Meeting is scheduled for Monday, November 12, 2018