Agenda
TYPE: Regular Meeting - New Format
DATE: 9/10/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, September 10, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the August 13, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the Superintendent's Visual Arts Awards. Dr. Dale Info
7.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Reports to the Board
8. Presentation and discussion of the quarterly Construction Report. B. Tolomeo Info
9.0 Approve or Disapprove General Consent Agenda Items
9. GENERAL CONSENT ITEMS - #10-#69 Action
A) Superintendent
10. Accept and approve the NEW agreement between Broken Arrow Public Schools and the University of Oklahoma, on behalf of the Jeannine Rainbolt College of Education Professional Development and Leadership Academy, providing a Principal's Leadership Series to five BAPS administrators. Total cost of enrollment and service fees will be $7,250.00 and paid with General Funds. J. Dunlop
Action
B) Administrative Services
11. Accept and approve the NEW agreement between Broken Arrow Public Schools and BadgePass providing a Hardware Service Agreement. Total cost to the District is $1,186.69 and will be paid with General Funds. R. Stecker
Action
12. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
13. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Operations Services
14. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Otis Elevator, providing preventative maintenance service for the 2018-19 school year. This is presented to show a recent rate adjustment. G. Moore
Action
15. Accept and approve the DONATION of a concrete sidewalk by patron Jarod Myers for the students at Aspen Creek Elementary. M. Bergwall
Action
D) Instructional Services
16. Accept and approve that Melissa Treece, a teacher at the Freshman Academy, can teach two (2) classes of ELA 9 as an adjunct during the 2018-2019 school year. S. James
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Community College, providing the opportunity for high school students to earn transferable college credits while also satisfying high school course requirements through dual-credit. There is no cost to the District. S. James
Action
18. Accept and approve the RENEWAL of the Memorandum of Understanding between Broken Arrow Public Schools and Tulsa Technology Center, regarding approval of students earning high school academic and elective credit for math and science courses, advanced placement courses, credit retrieval or credit advancement through Tulsa Tech Success Centers. This is the second year of a five year agreement. There is no cost to the District. S. James
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt providing professional development for middle school math teachers. The dates of the professional development are to be determined. Total cost to the District is $75,903.32 and paid with Title IIA Funds. S. James
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Patsy Powell providing traditional Native American cuisine for the Johnson O'Malley Family Nights and other cultural events for the 2018-2019 school year. Cost to the District is $10.00 per plate plus service fee for setup and tear down. J. Brassfield
Action
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The College Board providing the PSAT in the fall of 2018-2019 school year to 8th and 9th grade students.Total cost to the District will be $21,784.00 and paid Assessment/General Funds. J. Brassfield
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Deborah AL-Rawi with Golden Gate Reading program providing weekly teacher training to Immanuel Lutheran Christian Academy Teachers. Total cost to the District is $4,000.00 and paid with Title IIA Private Non-Profit Funds. J. Brassfield
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Lee's School Supplies, Inc., providing a pencil machine dispenser for use by Lynn Wood Elementary. Total cost to the District is $400.00 and will be paid with Activity Funds. C. England
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Harcourt Outlines, Inc., providing the use of a pencil machine dispenser for Spring Creek Elementary. Total cost to the District is $250.00 and will be paid with Activity Funds. S. Troutman
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fairs, providing books and educational products for parents, students and staff to purchase during the 2018-2019 fall and spring book fairs at Spring Creek Elementary. There is no cost to the District. S. Troutman
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's to provide a fundraiser opportunity for Arrow Springs ECC at McTeacher Nights. There is no cost to the District. D. McClellan
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Booster Enterprises, Inc., to provide fundraising opportunities at Liberty Elementary, through a fun-run and other activities. Quoted cost is $2,000.00 and will be paid with Activity Funds. E. Orr
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fairs providing books and supplies to be sold as a fundraiser at Timber Ridge Elementary Media Center. There is no cost to the District. T. Green
Action
29. Accept and approve the RENEWAL of the AMENDED statement of agreement between Broken Arrow Public Schools and Coweta Public Schools. Coweta agrees to pay $34,763.51 in tuition fees to Broken Arrow Public Schools. Broken Arrow Public Schools agrees to provide services that are not available in Coweta, to a specific IEP student. There is no cost to the District. E. O'Brien
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Character Programs providing a one-year subscription to their bullying prevention program. Total cost to the District will be $4,000.00 and paid with General Funds. D. Blackburn
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Guardian Zone, providing a notification security software system with personal security functionality. Total cost to the District will be $3,400.00 and paid with General Funds. D. Blackburn
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Follett Book Fairs scheduled for October 8 - 12, 2018, as a fundraiser at Highland Park Elementary. There is no cost to the District. B. Schmidt
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Book Fairs providing materials and supplies to Highland Park Elementary to hold a book fair as a fundraiser on March 7-14, 2019. There is no cost to the District. B. Schmidt
Action
34. Accept and approve the grant application and receipt of funds for April Lodes, teacher at BAHS, for a Cox Charities Innovation in Education Grant in the amount of $9,990.00. K. Dyess
Action
35. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's to provide a fundraiser opportunity for Wolf Creek Elementary at McTeacher Night. There is no cost to the District. S. Strow
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chick-fil-A, providing Spirit Nights as a fundraiser for Aspen Creek ECC. There is no cost to the District. J. Wallace
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours and Travel providing transportation of the BAHS AP History and AP Art students to travel to Bentonville, Arkansas to visit the Crystal Bridges Art Museum and participate in the Willard and Pat Walker School Visit Program. Total cost to the District is not to exceed $1,890.00 but the Activity Fund Account will be reimbursed by Crystal Bridges for the cost of the bus rental. E. Burns
Action
E) Student Services
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cox Communications, providing broadcast coverage for sporting events at Broken Arrow High School facilities. Cox will pay BAPS $300.00 as a rights fee for football, basketball, baseball and soccer. There is no cost to the District. S. Dunn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mansfield, TX ISD allowing the varsity football teams of both schools to play a football game in Broken Arrow in 2018 and in Mansfield, TX in 2019. S. Dunn
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and DrB Photography, Doug Barnett, providing photography services for the 2018-2019 boys and girls basketball season. Total cost to the District will be $840.00 and paid with Activity Funds. S. Dunn
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frog Street providing two assemblies for first grade students for the 2018-2019 school year. Total cost to the District is $2,800.00 and will be paid with General Funds. C. Welborn
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Caller Bob, providing services for the Boot Scoot. Total cost to the District is $500.00 and will be paid from the Student Council Activity Fund. C. Welborn
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars providing DJ services for the fall Pep Assembly on September 20, 2018. Total cost to the District will be $650.00 and paid with Activity Funds. C. Welborn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars providing DJ services at the Homecoming Dance on October 4, 2018. Total cost to the District will be $2,440.00 and paid with Activity Funds. C. Welborn
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC., providing photo booth rental for the Homecoming Dance, October 4, 2018. Total cost to the District will be $1,060.00 and paid with STUCO Activity Funds. C. Welborn
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Buffer Enterprises, Inc., providing a custom recorded voiceover to be used for 2018 video project. Total cost to the District is $300.00 and will be paid with General Funds. C. Hannema
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions providing costumes for the Oneta Ridge Show Choir. Total cost to the District is $4,395.00 and will be paid with Activity Funds. R. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and MTI Production, providing materials, rehearsal score, video licenses and incidentals. Total cost to the District will be $6,025.00 and paid with Instructional Funds. R. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dan Wootten providing choral arrangement services for the BA Freshman Academy Show Choir for the 2018-2019 school year. Total cost to the District will be $5,000.00 and paid with Activity Funds. R. Dale
Action
51. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC., providing costumes for the BA High School Show Choir. The original delivery date was November 1, 2018, now the delivery date for the costumes will be December 1, 2018. Total cost of $64,335.00, including shipping cost, has not changed. Payment will be with Activity Funds. R. Dale
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC., providing costumes for the Broken Arrow Freshman Academy Show Choir. Total cost to the District will be $3,635.00 and will be paid with Activity Funds. R. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Thomas Leon May providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Aaron Bailey providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Luis Cipriani providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Robert Buckner providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Allan Erik Kristensen providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Freddy Martin providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tim Landess providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Michael Cesario providing services as a judge for the BA Invitational on October 6, 2018. Total cost to the District will be $850.00 and paid with Activity Funds. R. Dale
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bands of America, Exhibitor Contract to allow the Band Parent Association to sell Pride Store items during the Grand Nationals event in November, 2018. Total cost to the District will be $1,160.00 for booth space rental and will be paid with Activity Funds. R. Dale
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Music for All providing a half-page, full-color advertisement of the Pride of Broken Arrow, in the Music for All and Bands of America Publications. Total cost to the District will be $1,191.00 and paid with Activity Funds. R. Dale
Action
F) Business Services
63. Accept and approve the RENEWAL of the agreement between Broken Arrow Public Schools and Stephen L. Smith, Corp., to provide financial consultation services for bond issues for the 2018-2019 school year. N. Eneff
Action
64. Accept and approve the Treasurer’s Reports for August 2018. D. Dollahon
Action
65. Accept and approve the Activity Fund Reports for August 2018. D. Dollahon
Action
66. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
67. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
68. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis
Action
69. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
10.0 Business Services
70. Presentation and discussion of the monthly financial reports through August 31, 2018. N. Eneff Info
71. Discussion, motion and vote on motion to approve or disapprove the Estimate of Needs for 2018-2019. N. Eneff Action
72. Discussion, motion, and vote on motion to approve or disapprove the 2018-2019 operating budget as presented. N. Eneff Action
73. Discussion, motion and vote on motion to approve or disapprove the temporary borrowing of funds from sinking fund to building fund of up to $800,000.00. N. Eneff Action
74. Discussion, motion and vote on motion to approve or disapprove the ratification of the Negotiated Agreement between the District and the Broken Arrow Education Association (BAEA) for the 2018-2019 fiscal year. N. Eneff Action
11.0 New Business
75. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
12.0 Adjourn
76. Adjournment. Action
The next Board Meeting is scheduled for Monday, October 8, 2018