Agenda
TYPE: Regular Meeting - New Format
DATE: 8/13/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, August 13, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the July 9, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Superintendent & Board of Education Communications
6. GO Bond presentation by BA City Manager, Mike Spurgeon. Dr. Dunlop Info
7.0 Employment
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Spring Creek Elementary Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Centennial Middle School Assistant Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Country Lane Intermediate Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Highland Park Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
8.0 Comments From The Public
11. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
12. Presentation and report from a representative of the Leukemia & Lymphoma Society on the participation and amount of funds raised by Broken Arrow Public Schools. Dr. Dunlop Info
13. Presentation by a representative of Cenergistic. D. Blackburn Info
14. Presentation of the School Safety Report. D. Blackburn Info
15. Presentation and update on District test scores. J. Brassfield Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
16. Accept and approve the OSSBA Superintendent's Evaluation Tool as presented at the July 9, 2018, BOE Meeting. Dr. Dunlop
Action
B) Administrative Services
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Instructional Services
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Catapult Learning to provide online licenses to assist in tracking data from Literacy First Assessments. This is the second of a three year agreement to continue use of My Data First. Total cost to the District is $10,800.00 and will be paid with Instructional Bond Funds. J. Peterson
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Formstack, LLC., a data management solution that helps users collect information through various types of online forms. Total cost to the District is $2,988.00 and will be paid with General Funds. S. James
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Union Public Schools, Independent School District No. 9 of Tulsa County, to use the BA Virtual School facility at 412 S. 9th Street for ABE/GED Adult Education classes for the 2018-2019 school year. S. James
Action
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Tulsa Health Department. BAPS will provide physical facilities for emergency public health services in conjunction with the Mass Immunization/Prophylaxis Strategy Plan. There is no cost to the District. D. Blackburn
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State Board of Career and Technology Education for secondary Career and Technology Educations programs for the 2018-2019 school year. There is no cost to the District. D. Blackburn
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and LinkenIn for use of Lynda.com, a web-based tutorial to use in classroom instruction. Total cost to the District is $1,750.00 and paid with Career Tech General Funds. D. Blackburn
Action
25. Accept and approve the RENEWAL inter-local agreement between Broken Arrow Public Schools and the City of Broken Arrow providing funding for school crossing guards August 1, 2018 through June 30, 2019. The City will pay BAPS $32,000.00 for the hiring and equipping of the crossing guards at various sites within the city serving the District. D. Blackburn
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Adobe Software, providing software licensing for relevant classes at the Broken Arrow High School and across the District. Total cost to the District is based on a per computer license and each department pays for what they need. D. Blackburn
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Daybreak Family Services, providing access to counseling services for students who might otherwise not have access to mental health care. There is no cost to the District. J. Brassfield
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Family and Children's Services, Inc., providing access to counseling services for students who might otherwise not have access to mental health care. There is no cost to the District. J. Brassfield
Action
29. Accept and approve to authorize the Executive Director of Federal Program to act as the District's representative for federal programs and grants during the 2018-2019 school year. Also, grant approval for Dr. Janet Dunlop, Superintendent, authorization to sign all current year expenditures reports, disbursements and cash receipts filed with the OSDE for the purpose and objective set forth in Terms and Conditions for the Federal Awards. J. Brassfield
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Mate, providing planners for students at Liberty Elementary. Total cost to the District is $393.70 and will be paid with General Funds. E. Orr
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma Department of Rehabilitation Services (OKDRS) to provide a work-study program for high school students on an IEP in order to aid in transition from high school life to life after graduation. There is no cost to the District. E. O'Brien
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Life Pro Safety Services, LLC, to provide the required DHS CPR and Basic First Aid training to B&A Connections employees. Total cost to the District is $45.00 per person and will be paid with General Funds. K. Henness
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Technology Center to provide the required DHS training on August 30, 2018, to B&A Connections employees. Total cost to the District is $375.00 and will be paid with General Funds. K. Henness
Action
D) Student Services
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jimmy Dalton Myatt providing consultation services to the BA High School Choir. Total cost to the District is $1,500.00 and will be paid with Activity Funds. R. Dale
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ben Eklund, providing consultation services for the BAHS Show Choir. Dates of service are September 30 - October 10, 2018. Total cost to the District is $16,000.00 and will be paid with Activity Funds. R. Dale
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dan Wootton, providing consultation services to the BAHS Choir, September 30 - October 10, 2018. Total cost to the District is $7,000.00 and paid with Activity Funds. R. Dale
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sarah Rillo, providing consultation services to the Pride Band for July, 2018. Total cost to the District is $750.00 and paid with Activity Funds. R. Dale
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jimmy Myatt to provide consultation services for the Broken Arrow Freshman Academy Choir. Total cost to the District is $2,750.00 and will be paid with Activity Funds. R. Dale
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Gregory Power, providing consultation service for the Pride Band. Total cost to the District is $900.00 and will be paid with Activity Funds. R. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC, providing the BA Show Choir with costumes. Total cost to the District is $64,335.00 and will be paid from Activity Funds. R. Dale
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Michael Duane Bingham, providing consultation services to the Pride Band, September through November, 2018. Total cost to the District is $2,200.00 and paid with Activity Funds. R. Dale
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Attitude Concepts for Today, Dr. Tim Lautzenheiser, providing consultation services and a student leadership workshop for the Pride students, on August 17, 2018. There is no cost to the District. Fees will be deposited to the Activity Account from student paid registration with a portion of the registration returned to the band organization. R. Dale
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living, providing a 2-day student leadership training session and seminar for BAHS Students. The workshop Breaking Down the Walls will be offered December 3-5, 2018. Total cost to the District will be $7,000.00 and paid with General Funds. C. Welborn
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice, providing snow cones for students at the Aloha Bash, at a cost of $1.00 per snow cone and will be paid with Activity Funds. C. Welborn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and BoxCast, Inc., providing streaming services for the District. Total cost to the District is $1,847.00 and will be paid with General Funds. C. Hannema
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Spring Dental for exclusive advertising rights for the 2018 - 2021 school years. There is no cost to the District. C. Hannema
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Arrow Group for advertising rights scheduled for 2018-2021. There is no cost to the District. C. Hannema
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and St. John BA/Tulsa Bone & Joint Associates, P.C., for advertising scheduled for 2018-2021 with options for 2022 and 2023. There is no cost to the District. C. Hannema
Action
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and First National Bank Broken Arrow, for advertising rights scheduled for 2016-2021. This is the third year of a five year agreement. There is no cost to the District. C. Hannema
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rib Crib for advertising rights scheduled for 2018-2019. There is no cost to the District. C. Hannema
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and TTCU Federal Credit Union, for advertising rights scheduled for 2018-2021. There is no cost to the District. C. Hannema
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Quiktrip Corp. for advertising rights scheduled for 2018-2019. There is no cost to the District. C. Hannema
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alton Carter, providing a presentation to support staff and teachers on August 15, 2018, as part of the Back-to-School Kickoff. Total cost to the District is $2,235.58 and will be paid with General Funds. C. Perry
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Eats & Sweets, by M & M Catering, providing catering services for Varsity Club events and ESC Holiday events. Total cost to the District is determined on menu prices and number of attendees. This will be paid out of District Activity Funds. C. Perry
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Salvation Army Boys and Girls Club, providing a lease agreement for the 2018-2019 school year. This allows the BA Swim Team a scheduled time for use of the club's pool. Total cost to the District is $20,000.00 and will be paid with General Funds. S. Dunn
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Runner, providing timing services which also includes race bibs for the BA Cross Country Invitational Meet on September 8, 2018. Total cost to the District is $801.00 and will be paid with Activity Funds. S. Dunn
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and V!ROC, dba Varsity, providing BA Cheer with the Platinum: V!ROC Director Choreo, air included package for Cheer Nationals, November 5-6, 2018. Total cost to the District is $4,450.00 and will be paid with Athletic General Funds. S. Dunn
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Shipman Photography, LLC, providing posters of the seniors on the football team. Total cost to the District is $1,200.00 and will be paid with Booster Club Funds. S. Dunn
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice of Green Country, providing snow cone vending for the BA Cross Country team on August 15, 2018. Total cost to the District will be $2.25 per snow cone, a 25% discount, and will be paid with Activity Funds. S. Dunn
Action
60. Accept and approve the NEW preventative maintenance agreement between Broken Arrow Public Schools and Ford AV, providing a 1-year maintenance agreement covering AV equipment at BA Memorial Stadium, Tiger Field House, BAHS Baseball and Softball fields and the Kirkland Activities Complex Soccer Field. Total cost to the District is $5,890.00 and will be paid with Building Funds. S. Dunn
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Spectrum Corp., providing a 1-year maintenance agreement for the 2018-19 school year at BA Memorial Stadium video screen, scoreboard and snap clocks. Total cost to the District is $8,200.00 and will be paid with Building Funds. S. Dunn
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Snap! Mobile, LLC., as a social donation platform utilizing text, email and social media to raise money without selling products. Services will be provided as a fundraiser to benefit BA sports programs. There is no cost to the District. S. Dunn
Action
63. Discussion, motion and vote on motion for the Varsity Cheer Team to attend and compete in the National High School Cheerleading Championships, in Orlando, Florida, February 6-11, 2019. Cost is approximately $1,275.00 per student to be funded by booster club fundraisers and parents. S. Dunn
Action
E) Technology Services
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Piraino Consulting, providing the District's schools a five-year subscription for SMART SLS License. Total cost to the District is $95,844.00 for 2018-2023 school years and will be paid with Bond Funds. B. Stout
Action
65. Accept and approve the RENEWAL Resolution for Schools and Libraries Universal Services (E-Rate) for 2018-2019. This resolution authorizes filing of the Form 471 applications for funding year 2018-2019 and the payment of the applicant’s share upon approval of funding and receipt of services. B. Stout
Action
66. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign, LLC or professional E-Rate management services for Category One and Category Two Services. Total cost to the District is $22,996.43 and will be paid from the E-Rate, OUSF and Bond/General Funds. B. Stout
Action
67. Accept and approve the purchase of twenty (20) Sharp MX-M3070 black/white copiers and six (6) MX-3070V color MFP copiers from R.K. Black, Inc. Through Sharp and a purchasing cooperative contract, National Joint Powers Alliance (NJPA), total cost to the District is $116,370.50 and paid from Bond Funds. B. Stout
Action
F) Business Services
68. Accept and approve the Treasurer’s Reports for July 2018. D. Dollahon
Action
69. Accept and approve the Activity Fund Reports for July 2018. D. Dollahon
Action
70. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
71. Accept and approve the Activity Fund Guidelines. D. Dollahon
Action
72. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
73. Accept and approve the donation of $5,000 from Teresa and Tim Leger to the Athletic Activity Fund Tigette sub-account. D. Dollahon
Action
74. Accept and approve the Change Order Reports for All Funds for the 2018-2019 fiscal year. C. Metevelis
Action
75. Accept and approve the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
11.0 Operations Services
76. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received from Saga Roofing & Construction, Inc. for the Child Nutrition Renovation project – 7A - Thermal and Moisture Protection Bid Package, in the amount of $37,856.00. B. Tolomeo Action
12.0 Instructional Services
77. Discussion, motion and vote on motion to approve or disapprove the purchase of math curriculum from Origo Education for all elementary teachers in grades K-5. Total cost to the District is $500,904.59 and will be paid with General Fund Textbook Allocation. J. Peterson Action
13.0 Student Services
78. Presentation and update from the Instructional Time Task Force committee members. C. Perry Info
14.0 Business Services
79. Presentation and discussion of the monthly financial reports through July 31, 2018. N. Eneff Info
15.0 Superintendent/Board of Education/Communications
80. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and the Oklahoma Center for Education Policy, with the University of Oklahoma, providing a three-year plan to develop a School Capacity Improvement System. Total cost to the District for three-years services are $86,000.00 with the first year's fees costing $32,000.00 and will be paid with Superintendent's General Funds. Dr. Dunlop Action
16.0 New Business
81. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
82. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3) and to discuss teacher contract negotiations in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(2). Action
18.0 Return to Open Session
83. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
84. Statement of executive session minutes by the Board Clerk. Info
85. Discussion and possible board action to approve or disapprove the purchase of certain real estate property. Action
86. Discussion and possible board action on teacher contract negotiations. Action
19.0 Adjourn
87. Adjournment. Action
The next Board Meeting is scheduled for Monday, September 10, 2018