Agenda
TYPE: Regular Meeting - New Format
DATE: 7/9/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, July 9, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the June 25, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the 2017 “Best School – New Construction HVAC Projects” presented to Broken Arrow Public Schools from PSO for the installation of 444 tons of Efficient HVAC Cooling at Timber Ridge Elementary, Sequoyah Middle School and Broken Arrow High School and miscellaneous lighting retrofits; saving 160,000 kWh of energy and earning a rebate, received last year, in the amount of $78,579.68. B. Tolomeo Info
7.0 Comments From The Public
7. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Approve or Disapprove General Consent Agenda Items
A) Administrative Services
8. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
9. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
B) Operations Services
10. Accept and approve the Renewal Bid Terms for lawn maintenance services between Broken Arrow Public Schools and Verde Vista Resources. The bid was originally presented to the Board of Education on January 17, 2017; and was approved for three (3) eligible extension years with annual approval by the Board. This is the 2nd year of the eligible three (3) extension years. Total cost to the District is $384,330.00 and will be paid with Building Funds. G. Moore
Action
11. Accept and approve the Tulsa Technology Facility Use Agreement between Broken Arrow Public Schools and the Tulsa Technology Center to allow use of Tulsa Technology facilities on August 13-14, 2018 to Transportation department staff for in-service training. There is no cost to the District. J. McNabb
Action
C) Instructional Services
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and A New Leaf, providing vocational training and transitional support services for select IEP students under terms specified at an hourly rate of $4.50. The estimated cost to the District is approximately $10,000.00, depending on the number of students requiring the services provided. This will be paid with IDEA Grant Funds. E. O'Brien
Action
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vizavance, Inc. (formerly Prevent Blindness of Oklahoma) providing vision screening to Pre-K, elementary and middle school students in the District. Total cost to the District is $100.00 per site and paid with General Funds. D. Blackburn
Action
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the American Red Cross, providing CPR training to BAPS Staff. Total cost to the District is not to exceed $3,000.00 and paid with General Funds. D. Blackburn
Action
15. Accept and approve the RENEWAL of the Memorandum of Understanding to the Provisional Employee contract with Dr. Christopher Klein, PhD, NCSP, as a school psychologist in good standing and ensuring no termination, by either party, without a 30-day notice. Cost to the District is $50.00 per hour. D. Thornton
Action
D) Student Services
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Palen Music Center to provide band instrument maintenance and repair for the 2018-19 school year. Cost to the District is $21,000.00 and will be paid from General Funds and Activity Funds. R. Dale
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Raising Cane's Chicken for a student activity sponsorship. Total cost to the District is $2,000.00 and paid with Activity Funds. C. Welborn
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Party All Stars providing DJ services for the home football games. Total cost to the District is $3,000.00 and paid with Activity Funds. C. Welborn
Action
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 5-Star Students, providing website and mobile app access to aid in tracking and rewarding student behavior for the 2018-2019 school year. Total cost to the District is based upon student enrollment at each site and will be paid with site Activity Funds. C. Welborn
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kareem Albritton, providing choreographer services for the BAPS Cheer teams on July 28, 2018. Services include Varsity Coed State Choreography and Gameday State Choreography. Total cost to the District is $2,500.00 and paid with General Funds and Activity Funds. S. Dunn
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living, Inc. providing a speaker for the Administrator's Retreat on August 3, 2018. Total cost to the District is $2,000.00 and paid with General Funds. C. Perry
Action
E) Technology Services
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI International Corp., providing district-wide Microsoft EES Volume licensing for the 2018-19 school year. Total cost to the District is $74,570.38 and paid with Bond Funds. B. Stout
Action
F) Business Services
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and First Southwest Asset Management, LLC, providing arbitrage rebate compliance services annually on District bond issuances. N. Eneff
Action
9.0 Superintendent & Board of Education Communications
24. Presentation and first reading of the revised OSSBA Superintendent Evaluation Tool. Info
10.0 Operations Services
25. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Binswanger Glass, as the lowest responsible bidder providing replacement window systems at Central on Main. Total cost to the District is $344,902.00 and will be paid from Bond Funds. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. B. Tolomeo Action
26. Discussion, motion and vote on motion to award construction contracts for the Child Nutrition Renovations project to the lowest responsible bidders and to assign such construction contracts to Key Construction Company and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $530,539.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Key Construction Company’s contract dated March 13, 2018. Payment will be made from the CN Fund and Building Fund. B. Tolomeo Action
27. Discussion, motion and vote on motion to award construction contracts for the PAC Mechanical Upgrades Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $245,054.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions’ contract dated January 17, 2017. Payment will be made from the Bond Fund. B. Tolomeo Action
11.0 Instructional Services
28. Discussion, motion and vote on motion to approve or disapprove the student handbooks for all sites for the 2018-2019 school year. J. Peterson/S. James Action
12.0 Business Services
29. Presentation and discussion of the monthly financial reports through June 30, 2018. N. Eneff Info
30. Presentation and discussion of the Activity Fund Reports for June 2018. D. Dollahon Info
31. Presentation and discussion of the Treasurer’s Reports for June 2018. D. Dollahon Info
32. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2018-2019 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
33. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis Action
13.0 New Business
34. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
35. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss proposed negotiations with the Broken Arrow Education Association (BAEA) 25 O.S. Section 307(B)(2). Action
15.0 Return to Open Session
36. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
37. Statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
38. Adjournment. Action
The next Regular Board Meeting is scheduled for Monday, August 13, 2018