Agenda
TYPE: Regular Meeting - New Format
DATE: 6/25/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, June 25, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the June 4, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the June 14, 2018 Special Board Meeting Minutes, (Board Retreat - Day 1) which may be approved as presented or approved following modifications. Action
7. Discussion, motion and vote on motion to approve or disapprove the June 15, 2018 Special Board Meeting Minutes, (Board Retreat - Day 2) which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
8. Presentation and recognition of the Special Olympic athletes. E. O'Brien Info
7.0 Employment
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Childers Middle School Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Sequoyah Middle School Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. S. James Action
8.0 Comments From The Public
11. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dr. Lowell Ghosey to provide consulting services for his role as a facilitator during the Visioning Task Force of the High School Configuration Study. Total value of services not to exceed $14,400.00 over 18 months and paid with General Funds. Dr. Dunlop
Action
13. Accept and approve the 2019 Board of Education meeting dates.
Action
14. Accept and approve the 2018-2019 Subcommittee dates and times.
Action
B) Administrative Services
15. Accept and approve the proposed 2018-2019 Substitute Pay Rates. L. Kerns
Action
16. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
17. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
18. Accept and approve the NEW purchase from Curtis Restaurant supply for linens for all sites. Total cost for the 2018-2019 school year is $4,081.05 and paid with Child Nutrition General Funds. L. Goodacre
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Southwestern Oklahoma State University to allow students the ability to complete their student teaching with BAPS. Cost to the District is $12.00 for each criminal background check per student intern and paid with General Funds. A. Stout
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and the University of Tulsa to allow students the ability to complete their student teaching with BAPS. Cost to the District is $12.00 for each criminal background check per student intern and paid with General Funds. A. Stout
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and the University of Missouri-Columbia, to allow students the ability to complete their student teaching with BAPS. Cost to the District is $12.00 for each criminal background check per student intern and paid with General Funds. A. Stout
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and the University of Oklahoma to allow students the ability to complete their student teaching with BAPS. Cost to the District is $12.00 for each criminal background check per student intern and paid with General Funds. A. Stout
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State School Board Association's unemployment program (OPSUCA). Total cost to the District is $15,990.00 and paid with General Funds. A. Stout
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PeopleAdmin TalentEd Perform to provide an electronic platform for McRel Principal Evaluation framework. Total cost to the District is $13,200.00 and paid with General Funds. A. Stout
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PeopleAdmin SearchSoft to provide an applicant tracking system and electronic form workflow for the District. Total cost to the District is $9,457.56 and paid with General Funds. A. Stout
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontline Education, providing absence and substitute management system (AESOP) and time and attendance system for all employees. Total cost to the District is $64,151.96 and paid with General Funds. A. Stout
Action
C) Instructional Services
27. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Youth Services of Tulsa to provide training and education for students at the Broken Arrow Options Academy regarding behaviors that will reduce the risk of unplanned pregnancy or infections resulting from such behaviors. There is no cost to the District. J. Pugh
Action
28. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Tulsa City-County Health Department for the "It's All About Kids" program. There is no cost to the District. D. Blackburn
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa City-County Health Department, providing "Making a Difference: An Abstinence Approach to HIV/STD and Teen Pregnancy Prevention" curriculum. There is no cost to the District. D. Blackburn
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scenario Learning, providing a Safe Schools online staff training system for the 2018-19 school year. Total cost to the District is $14,664.60 and paid with Building Funds. D. Blackburn
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Safe ID to implement their visitor management system for all school sites. Total cost to the District is $85,428.00 and paid with Bond Funds. D. Blackburn
Action
32. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Oklahoma Department of Career Tech and Technology Education (ODCTE) awarding the Oklahoma Lottery Grant in the amount of $14,239.50 to Ms. Debbie Coffey, BAHS Marketing teacher. D. Blackburn
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic Restaurant to provide fundraiser nights for Arrow Springs Early Childhood Center. There is no cost to the District. D. McClellan
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Datebooks to provide student planners for 4th and 5th grade students at Country Lane Intermediate for the 2018-2019 school year. Total cost to the District is $1,274.56 and paid with Activity Funds. T. Greathouse
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Canvas by Instructure, providing Canvas Cloud subscriptions for all students and faculty K-12. Canvas is a sole source vendor. Total cost to the District for the second year is $129,675.00 and paid with Instructional Bond Funds. K. Dyess
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Instructure for the Eligibility Dashboard in Canvas. Total cost to the District for the second year is $12,400.00 and paid with Instructional Bond Funds. K. Dyess
Action
37. Accept and approve the use of funds to purchase professional development from the Center for the Collaborative Classroom for elementary teachers and instructional leadership in the implementation of Making Meaning and Being a Writer. Total cost to the District is $13,200.00 and paid with General Funds. J. Peterson
Action
38. Accept and approve the use of funds to purchase "Making Meaning" from the Center for the Collaborative Classroom for elementary teachers in grades K-5. Total cost to the District is $125,050.00 and paid with Bond Funds. J. Peterson
Action
39. Accept and approve the use of funds to purchase "Being a Writer" from the Center for the Collaborative Classroom for elementary teachers in grade 5. Total cost to the District is $25,740.00 and paid with Bond Funds. J. Peterson
Action
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Junior Achievement's BizTown program for the 2018-19 school year. Total cost to the District is not to exceed the amount of $40,000.00 and paid with General Funds. J. Peterson
Action
41. Accept and approve the RENEWAL Statement of Agreement between Broken Arrow Public Schools and Coweta Public Schools. Coweta agrees to pay $8,000.00 in tuition fees to Broken Arrow Public Schools. Broken Arrow Public Schools agrees to provide services that are not available in Coweta to a specific IEP student. E. O'Brien
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rehab Source for Kids to provide occupational, physical and speech therapy as well as psychological testing services for students with special needs for the 2018-19 school year. The approximate cost for all services is $769,000.00 and paid with General Funds and Grant Funds. D. Thornton and E. O'Brien
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Heartspring Residential School to provide residential care of Broken Arrow Student A for the 2018-19 school year. Approximate cost to the District is $285,000.00 and will be paid with General Funds. E. O'Brien
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Heartspring Residential School to provide residential care of Broken Arrow Student B for the 2018-19 school year. Approximate cost to the District is $285,000.00 and will be paid with General Funds. E. O'Brien
Action
45. Accept and approve the quote/bid from Printed Products Inc., to provide printing services for the District's math and science OER's. Total cost to the District is $27,092.35 and paid with Instructional Funds. S. James
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Center for Collaborative Classroom for professional development for Oak Crest teachers on July 23 - 24, 2018. There is no cost to the District. K. Henness
Action
D) Student Services
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jostens, Inc., providing graduation services for the 2018-19 school year. There is no cost to the District. C. Welborn
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC., providing travel and lodging services for the wrestling team to Akron, Ohio, December 6 - 9, 2018. Total cost to the District will be $700.00 per student and paid with Booster Club Funds. S. Dunn
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Huddle/GoFan Tickets as an internet ticket provider for the 2018-19 football season. There is no cost to the District. S. Dunn
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Special Event Services, LLC., providing event staff for the 2018-19 football home games. Approximate cost to the District is $16,500.00 and dependent on the number of staff required and hours worked. It will be paid with General Funds. S. Dunn
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 97.1 FM Radio, the Sports Animal, allowing the broadcast of all regular season and post-season home and away football games for the 2018-19 season. Total cost to the District is $800.00 per week and paid with Athletic General Funds. S. Dunn
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jolesch Enterprises to provide photography services for the Pride at events during the 2018-19 marching band season. Total cost to the District is $27,000.00 and paid with Activity Funds. R. Dale
Action
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scott Lang providing band consultation and a Leadership Workshop, for the Pride on September 11, 2018. Total cost to the District is $2,500.00 and paid with Activity Funds. R. Dale
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rillo Fine Arts providing consultation to the Pride of Broken Arrow. Total cost to the District is $10,000.00 and paid with Activity Funds. R. Dale
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wunderpit Music providing consultation to the Pride of Broken Arrow. Total cost to the District is $7,000.00 and paid with Activity Funds. R. Dale
Action
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and James W. Moore providing consultation to the Pride of Broken Arrow. Total cost to the District is $12,500.00 and paid with General Funds. R. Dale
Action
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Thomas McGillen, dba Marching Audio providing consultation to the Pride of Broken Arrow. Total cost to the District is $1,500.00 and paid with Activity Funds. R. Dale
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wes-Cartwright, LLC., providing consultation to the Pride of Broken Arrow. Total monthly cost to the District is $5,000.00 and paid with Activity Funds. R. Dale
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Thomas Leon May providing consultation to the Pride of Broken Arrow. Total cost to the District is $15,000.00 and paid with General Funds. R. Dale
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jordan Lalama providing consultation to the Pride of Broken Arrow. Total cost to the District is $10,000.00 and paid with Activity Funds. R. Dale
Action
E) Technology Services
61. Accept and approve the request to declare miscellaneous Technology property of Broken Arrow Public Schools as obsolete and/or no longer economically feasible to maintain for use in the District. And to dispose of property in accordance with school district regulations. Total cost to the District is $5.00 per CRT and LCD monitor and paid with General Funds. B. Stout
Action
F) Business Services
62. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
63. Accept and approve the Treasurer’s Reports for May 2018. D. Dollahon
Action
64. Accept and approve the Activity Fund Reports for May 2018. D. Dollahon
Action
65. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
66. Accept and approve the Activity Fund Guidelines. D. Dollahon
Action
67. Accept and approve the Investment of funds as presented. D. Dollahon
Action
68. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
69. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
70. Accept and approve the Encumbrance Reports for All Funds effective July 1, 2018, for fiscal year 2019. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C.Metevelis
Action
10.0 Administrative Services
71. Discussion, motion, and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from multiple sections of the Board of Education Policy Guide. - Section II, Community Relations: Revisions to policy 2040 - Section IV, Students: Revision to policies 4040 and *First Reading and Revision to policy 4320 - Section V, Employees: Revisions to policies 5000, 5130, 5230, 5240, 5280, 5290, 5300, 5345, new policy 5155, and deletion of policy 5270 - Section VI, Business & Technology: Revisions to policy 6050 L. Kerns Action
72. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Hiland Dairy Foods as the lowest responsible bidder providing milk and dairy products for the district for the 2018-2019 school year. Total cost to the district is estimated at $625,000.00. C Metevelis Action
73. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Frontier Produce as the lowest responsible bidder providing fresh produce for the district for the 2018-2019 school year. Total cost to the district is estimated at $150,000.00. C Metevelis Action
11.0 Technology Services
74. Discussion, motion and vote on motion to approve or disapprove the purchase of AVAYA VOIP phone systems to include phone systems/phone sets, installation from the lowest responsible bidder, VIP Technology Solutions Group, LLC., of Coweta, Oklahoma, in the amount of $381,205.65, with payment from Bond Funds. B. Stout Action
12.0 Business Services
75. Presentation and discussion of the monthly financial reports through May 31, 2018. N. Eneff Info
76. Discussion, motion and vote on motion to approve or disapprove the quotes for District insurance for Fiscal Year 2019: From OSIG – General Liability, $111,534.00; Auto Liability, $148,711.00; Educators’ Legal Liability, $111,533.00; from Lexington – Property, $545,539; from Allianz, Drone Liability - $2,200.00; from Travelers – Cyber Liability, 7,475.00; from Travelers, Crime Policy- $2,923.00; and from Safety National, Workers Compensation Excess – $61,196.00 for a grand total to the district of $991,111.00. N. Eneff Action
13.0 New Business
77. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Adjourn
78. Adjournment. Action
The next Board Meeting is scheduled for Monday, July 9, 2018