Agenda
TYPE: Regular Meeting - New Format
DATE: 6/4/2018 TIME: 6:00 PM
 Print
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, June 4, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the May 14, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Employment
6. Presentation and recognition of Ms. Karla Dyess as Associate Superintendent. Dr. Dunlop Info
7. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Aspen Creek Elementary Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
8. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Leisure Park Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Oak Crest Elementary Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Vandever Elementary Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
11. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Centennial Middle School Assistant Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
12. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Broken Arrow High School Assistant Principal Intern with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
7.0 Comments From The Public
13. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Reports to the Board
14. Presentation and discussion of the Quarterly Construction Report. B. Tolomeo Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
15. Accept and approve the RENEWAL of the yearly membership to the Oklahoma State School Boards Association at an annual cost of $5,100.00 and paid with General Funds. Dr. Dunlop
Action
B) Administrative Services
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Harris Baking Company providing bread and bakery items district-wide for the 2018-19 school year. Total cost to the District is not to exceed $125,000.00 and paid with the Child Nutrition Funds. L. Goodacre
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tankersley Foodservice providing food and paper goods for all District Child Nutrition sites for the 2018-19 school year. Total cost to the District is not to exceed $2,000,000.00 and paid with Child Nutrition Funds. L. Goodacre
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Auto Chlor Services, LLC, providing chemical sanitation and ware washing to all Child Nutrition kitchens district-wide for the 2018-19 school year. Total cost to the District is $65,000.00 and paid with Child Nutrition Funds, in ten equal monthly installments. L. Goodacre
Action
19. Accept and approve the RENEWAL of the bid from CiCi's Pizza to provide pizza daily to all secondary sites and weekly to all elementary and Pre-K sites. The total annual cost estimate is $300,000.00 and paid from Child Nutrition Funds. L. Goodacre
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Care for the District's Employee Assistance Program. This is the second year of a three year rate guarantee. Total cost to the District is $18,816.00 and paid with General Funds. There is no cost to the employee. R. Stecker
Action
21. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
22. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
23. Accept and approve the proposed 2018-2019 holiday schedule for 12-month employees. L. Kerns
Action
24. Accept and approve the contract renewal of District Certified and Support Administrative Staff for 2018-2019. The District Administrative Staff on the attached lists have been recommended by the Superintendent and Leadership Team for contract renewal for 2018-2019. L. Kerns
Action
25. Accept and approve rehire of hourly District support staff with 12-month contracts for 2018-2019. L. Kerns
Action
C) Operations Services
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cenergistic providing a customized energy conservation program that is focused on organizational and behavioral change to save energy dollars that can be reinvested for a quality learning environment for our students as well as other benefits. Total cost to the District is $350,000.00 and paid with Building Funds. M. Bergwall
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce providing leased office space to the Chamber at the North End of Central on Main. Total amount paid to the District is $4,570.00 per month for the term July 1, 2018 through June 30, 2019. M. Bergwall
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and UniFirst, providing uniform rental and laundering services for the Transportation Department. Total cost to the District is based on the weekly rate of $144.71 and paid from the General Fund. J. McNabb
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Knox Laboratory, providing drug screening, physicals and testing services for the Transportation Department. Total cost to the District is based on the type of testing provided and paid from the General Fund. J. McNabb
Action
30. Accept and approve the RENEWAL lease agreement between Broken Arrow Public Schools and Journey Bible Church, providing leased facility space at Central on Main, 210 N. Main Street. Total amount to be paid to the District is $1,000.00 per occurrence for the term June 5, 2018 through December 31, 2018. B. Tolomeo
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Clorox Services Company, providing a research study opportunity involving certain products of Clorox utilized by the Custodial and General Services Department. There is no cost to the District. G. Moore
Action
D) Instructional Services
32. Accept and approve the RENEWAL statement of agreement between Broken Arrow Public Schools and Community Action Resource & Development Head Start, providing referrals, testing and services to eligible children with disabilities ages three through five for the 2018-2019 school year. Needed purchases of material will be made using Grant Funds. D. Thornton
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and School Datebooks providing student planner services for the 2018-2019 school year for 4th and 5th grade students at Aspen Creek Elementary School. Total cost to the District is approximately $543.40 and paid with Activity Funds. B. Powell
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and EPPG (Ebsco Professional Partnership Group) to provide and maintain at no charge, courtesy charging stations on the high school campus for a period of 2 years. There is no cost to the District. L. Burns
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and the United States Air Force for a small scale remote controlled multicopter system for the District's JROTC Unit. There is no cost to the District. This is a donation from the U.S. Air Force. L. Burns
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Renaissance Learning to utilize the STAR Benchmark Assessment for grades K-9. This is the first year of a two year agreement. Total cost to the District for both years is $287,362.54 and will be paid with Instructional Bond Funds. J. Peterson
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Loretta Burgess, providing a cultural presentation, instruction and supplies for basket weaving at the Indian Education Summer Camp, June, 2018. The cost to the District is $7.00 per basket and paid with JOM Funds and Title VI Grants. J. Brassfield
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sequoyah Riding Stables to provide a 30 minute trail ride for the students attending the JOM Elementary Culture Camp on June 14, 2018. The cost per student is $20.00 and paid with JOM Grant Funds. J. Brassfield
Action
39. Accept and approve the NEW agreement and quote between Broken Arrow Public Schools and Blusource providing JOM student school supplies for the 2018-19 school year, which includes customized school supply kits for 2,000 plus Pre-k through 12th grade JOM students. Total cost the District is $57,367.36 and paid with General Funds. J. Brassfield
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and OSU Celebrations Catering, providing meal cards for Indian Education students and staff visiting OSU during College Prep Course, on June 12, 2018. Total cost to the District is $185.40 and paid with JOM Grant Funds. J. Brassfield
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and A New Leaf, providing vocational training and transitional support services for select IEP students under terms specified. The estimated cost to the District is approximately $10,000.00, depending on the number of students requiring the services offered. This will be paid from IDEA Grant Funds. E. O'Brien
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Scott Singleton, BCBA for professional academic and behavioral consultation for students. Total cost to the District is not to exceed $5,000.00 and paid with Special Education Grant Funds. E. O'Brien
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and FuelEducation for the purchase of online course licenses. The web-based system will allow students on IEP's access to online courses. The number of licenses has increased for the 2018-2019 school year from 50 to 60 licenses. Total cost for 60 licenses is $18,600.00 and paid from Bond Funds. E. O'Brien
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mobilized Vision, providing consultation and support services for visually impaired students for the 2018-19 school year. Total cost to the District is based on the number of students and is anticipated to be approximately $40,000.00 and paid with General Funds. E. O'Brien
Action
45. Accept and approve the grant application and receipt of funds for Jeri Melton, teacher at Sequoyah Middle School, for a Cox Charities Innovation in Education Grant in the amount of $9,884.86. K. Dyess
Action
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Southern Regional Education Board (SREB) Math and Literacy Design Collaborative Professional Development year 2 for secondary teachers and leaders. Total cost to the District is $69,645.40 and paid with Title IIA Funds. S. James
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma State Department of Education to participate in the pilot program of writing science curriculum. Total cost to the District is $700.00 and paid with OER Funds. S. James
Action
48. Accept and approve RENEWAL agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt (HMH) to provide onsite training for the Math 180 course. Total cost to the District is $5,900.00 and paid with Instructional Funds. S. James
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Connected Kids to provide onsite professional development at Aspen Creek Early Childhood Center (ACECC). Five teachers from ACECC will attend at a reduced rate in exchange for use of the facility. Total cost to the five teachers is $50.00 each and will be paid with Activity Funds. J. Wallace
Action
50. Accept and approve the RENEWAL master agreement between Broken Arrow Public Schools and the Oklahoma State Immunization Systems (OSIIS) providing District nurses and enrollment the ability to verify student immunizations. There is no cost to the District. D. Blackburn
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Langston University School of Nursing and Health Professions for the purpose of allowing Langston students an opportunity to complete clinical rotations at District school sites.There is no cost to the District. D. Blackburn
Action
E) Student Services
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Heart of America, allowing Broken Arrow High School and Freshman Academy vocal music students the opportunity to participate in the Heart of America Show Choir Contest in Kansas City, Missouri, March 10, 2019. Total cost to the District is approximately $175.00 per student and paid with Choir Activity Funds. R. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Donald Dale Turner to provide DJ and announcer duties at the Pride's "Concert of Cars" car show on June 23, 2018. Total cost to the District is $200.00 and paid with Activity Funds. R. Dale
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Golf and Athletic Club, providing a venue for the Cross Country team to use their pool for Tuesday morning workouts June 19 - August 7, 2018. Total cost to the District is $500.00 for a season pass to include up to 60 swimmers. This will be paid with Cross Country Booster Club Funds. K. Ellett
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Moore High School, allowing the BAHS boys basketball team to participate in the John Nobles Tournament January 24-26, 2019. There is no cost to the District. K. Ellett
Action
56. Accept and approve NEW lease agreement between Broken Arrow Public Schools and Church on the Move to rent the BA PAC for a one year term beginning July 1, 2018 through June 30, 2019. There is no cost to the District. K. Vento
Action
57. Accept and approve the NEW licensing agreement between Broken Arrow Public School and TVEyes, Inc. providing 12 months of up-to-date feeds of content and activity notifications from a selection of media channels. Total cost to the District is $1,800.00 and paid with General Funds. C. Hannema
Action
F) Technology Services
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mizuni, Inc., providing the District's Schools Interoperability Framework (SIF) Compliance Agent for State Wave Reporting Program. Total cost to the District is $64,608.00 for the 2018-19 school year and paid with Bond Funds. B. Stout
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool Group, LLC., for the purchase of PowerSchool eSchoolPlus Annual Maintenance for the 2018-19 school year. The is the fourth year of a five year agreement. Total cost to the District is $80,380.00 and paid with Bond Funds. B. Stout
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool Group LLC., for the purchase of PowerSchool Registration - Signature for online enrollment, Additional Language and School Locator for the 2018-19 school year. Total cost to the District is $43,709.48 and paid with Bond Funds. B. Stout
Action
G) Business Services
61. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
62. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
10.0 Administrative Services
63. Discussion, motion, and vote on motion to approve or disapprove the proposed salary scales for Non-Administrative Staff for the 2018-19 fiscal year. L. Kerns Action
64. Discussion, motion, and vote on motion to approve or disapprove the proposed salary scales for Administrative Staff for the 2018-19 fiscal year. L. Kerns Action
11.0 Operations Services
65. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Airco as the lowest responsible bidder providing repair and replacement of the heating system and HVAC units at Ernest Childers Middle School. Total cost to the District is $105,234.00 and will be paid from Building Funds. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. G. Moore Action
66. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Airco as the lowest responsible bidder providing repair and replacement of the heating system and HVAC units at Country Lane Primary. Total cost to the District is $78,231.00 and will be paid from Building Funds. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. G. Moore Action
67. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Child’s Play, Inc. as the lowest responsible bidder providing playground mulch and/or mats at five (5) District sites. Total cost to the District is $124,000.00 and will be paid from Building Funds. G. Moore Action
12.0 Instructional Services
68. Discussion, motion, and vote on motion to approve or disapprove statutory waiver for Stephanie Ishmael, 70 O.S. 3-124, to fill a vacant Media Specialist position at Wolf Creek Elementary for the 2018-2019 school year. K. Dyess Action
13.0 New Business
69. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Superintendent & Board of Education Communications
70. Discussion, motion and vote on motion to approve or disapprove the completed contract of Dr. Janet Dunlop and to authorize the Board President and Board Clerk formally sign the document. Action
15.0 Adjourn
71. Adjournment. Action
The next Regular Board Meeting is scheduled for Monday, June 25, 2018