Agenda
TYPE: Regular Meeting - New Format
DATE: 5/14/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, May 14, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the April 9, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the applicants and recipient of the Edward C. Joullian III Scholarship for 2018. L. Burns Info
7. Recognition of the National Merit Finalists. L. Burns Info
8. Presentation and discussion of the CAFR Certificate of Excellence in Financial Reporting Award. Dr. Dunlop Info
7.0 Employment
9. Presentation of the recently named Executive Director of Information Services. B. Stout Info
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Centennial Middle School Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. Dr. Dunlop Action
11. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Oneta Ridge Middle School Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. Dr. Dunlop Action
12. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Broken Arrow High School Grade Level Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. Dr. Dunlop Action
13. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Director of Early Childhood Programs with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
14. Presentation of internal administrative assignments for the 2018-2019 school year. K. Dyess Info
15. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Executive Director of Student Programs with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
16. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as Executive Director of Athletics with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
8.0 Comments From The Public
17. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
18. Presentation and discussion of the Energy Star Program and the Districts' savings. Jadon Dykes with Cenergistics will present. D. Blackburn Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and OSSBA to provide consultation services for the Board Retreat June 14, 2018. Total cost will be $1,200.00 and paid with General Funds. Dr. Dunlop
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge Country Club, providing venue, meeting space, catering and food for the Board Retreat on June 14, and 15, 2018. Total cost to the District is $1,579.87 and paid with Activity Funds. Dr. Dunlop
Action
B) Communication Services
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SOCS (Simplified Online Communication System) for the 2018-19 school year. Total cost to the District is $19,220.00 and paid from the General Fund. C. Dixon
Action
C) Administrative Services
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MidAmerica Administrative & Retirement Solutions to provide a social security alternative program for all part-time and temporary employees. There is no cost to the District. A. Stout
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PeopleAdmin for the 2018-19 school year, to provide an electronic evaluation platform for all certified teachers and administrators evaluated using TLE. Total cost to the District is $26,014.15 and paid with Bond Funds. A. Stout
Action
24. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
25. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
26. Accept and approve the 2018- 2019 Certified and Support Work Day Calendar. L. Kerns
Action
27. Accept and approve rehire of District 9/10 month support staff for 2018-2019. L. Kerns
Action
28. Accept and approve rehire of District substitutes for 2018-2019. L. Kerns
Action
29. Accept and approve rehire of District certified staff moving from 1st-year temporary contract to 2nd-year temporary contract for 2018-2019. L. Kerns
Action
30. Accept and approve rehire of District certified staff moving from 2nd-year temporary contract to a regular continuing contract for 2018-2019. L. Kerns
Action
31. Accept and approve rehire of District certified staff on regular continuing contract for 2018-2019. L. Kerns
Action
32. Accept and approve rehire of certified non-administrator exempt staff for 2018-2019. L. Kerns
Action
33. Accept and approve rehire of support non-administrator exempt staff for 2018-2019. L. Kerns
Action
D) Operations Services
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Earth Tech Enterprises, Inc., providing environmental testing for the District for the 2018-19 school year. Total cost to the District is determined by incident and will not exceed $3,000.00 and paid with Building Funds. G. Moore
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Safety First Supply Company, LLC, providing OSHA approved first aid cabinets for the District for the 2018-19 school year. Total cost to the District is determined by need of supplies and will not exceed $5,820.00 and paid with Building Funds. G. Moore
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and C.F.P. Fire Extinguishers, providing fire extinguisher inspections, repairs and replacements for the District for the 2018-19 school year. Total cost to the District will not exceed $12,000.00 and paid with Building Funds. G. Moore
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Western Fire Protection, Inc., providing annual inspections for fire suppression systems in the District for the 2018-19 school year. Total cost to the District is $14,300.00 and paid with Building Funds. G. Moore
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Otis Elevator, providing preventative maintenance service for the 2018-19 school year. Total cost to the District is $37,443.00 and paid with Building Funds. G. Moore
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MSC Technologies, Inc., providing annual preventative maintenance service to the APC UPS and cooling unit for the data center at the PAC. Total cost to the District is $8,710.00 and paid with Building Funds. G. Moore
Action
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clifford Power, providing generator inspections at the Broken Arrow High School and PAC for the 2018-19 school year. Total cost to the District is $3,724.00 and paid from the Building Fund. G. Moore
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Abatement Systems, Inc., providing AHERA asbestos inspections throughout the District for the 2018-19 school year. Total cost to the District is $8,168.00 and paid from the Building Fund. G. Moore
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Advance Alarms, Inc., providing alarm and fire monitoring services district-wide for the 2018-19 school year. Total cost to the District is $8,214.00 and paid with General Funds. G. Moore
Action
43. Accept and approve the addendum to the RENEWAL agreement between Broken Arrow Public Schools and Advance Alarms, Inc., providing alarm and fire monitoring services for the Child Nutrition building for the 2018-19 school year. Total cost to the District is $222.00 and paid with General Funds. G. Moore
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Event Management Systems (EMS), providing event management software maintenance services for the 2018-19 school year. Total cost to the District is $2,352.00 and paid with General Funds. B. Tolomeo
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and DK Entertainment, providing music and entertainment for the end of the school year celebration for the Transportation Department. Total cost to the District is $100.00 and paid with Activity Funds. J. McNabb
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and IC Bus Navistar, providing Mechanic’s training for three (3) employees and mileage for the rental instead of the driver and mileage charges included in the Master Contractual Agreement (District standard bus rental contract). There is no cost to the District. J. McNabb
Action
E) Instructional Services
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Zoo 2 U for an assembly for 4th graders at Spring Creek Elementary School. Total cost to the District is $142.50 and will be paid with Activity Funds. T. Bowker
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpman Party Rentals to provide inflatables on May 25, 2018, Super Kids Day at Spring Creek Elementary. Total cost to the District $1,720.00 and paid with Activity Funds. T. Bowker
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma State Regents for Higher Education, to provide research services and to conduct an ongoing study to identify those students in BAPS to determine FAFSA completion status, then offer scholarship and financial aid information. There is no cost to the District. K. Dyess
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and GBC, a division of ACCO Brands, providing a maintenance agreement for the laminator for one year. Total cost to the District is $441.29 and paid with Activity Funds. K. Dyess
Action
51. Accept and approve the RENEWAL agreements between Broken Arrow Public Schools and Freckles, providing Frozen Custard to students at District sites. Total cost to the District is dependent upon the numbers of custards purchased (at .90 cents each) and will be paid from Activity Funds. K. Dyess
Action
52. Accept and approve the REVISION of the wording of the agenda item regarding Green Country Shredding, (#22 of the 4.9.18 meeting). The vendor provides shredding services for Assessment and Federal Programs and also the Special Education Department (SPED). SPED was inadvertently left off. K. Dyess
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dave and Buster's providing a venue for the Options Academy students for a field trip on May 16, 2018. Total cost to the District is $400.00 and paid with Activity Funds. J. Pugh
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning to renew licenses at the Freshman Academy and all five middle schools, for Math Intervention. This is for the second year of a three year agreement. Total cost for the second year is $7,530.00 and paid with Instructional Bond Funds. S. James
Action
55. Accept and approve the RENEWAL between Broken Arrow Public Schools and EBSCO PrepSTEP High School edition subscription for the high school. This is the second year of a three-year subscription. Total cost for the second year is $2,940.00 and paid with Instructional Bond Funds. S. James
Action
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tynker to provide school programming licenses for the middle schools. Total cost to the District is $9,945.00 and paid with Instructional Bond Funds. S. James
Action
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Noodle Tools, providing an online resource and licensing for all Broken Arrow secondary media centers. Total cost to the District is $2,088.00 and paid with Instructional Bond Funds. S. James
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt, to provide licenses for the Read 180 and Math 180 software for secondary schools. Total cost to the District is $5,025.30 and paid with Instructional Bond Funds. S. James
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Follett School Solutions, Inc., providing support of the Destiny Library Manager, a library management tool and Follett Hosted Service. Total cost for the second year of the 2-year agreement is $21,892.50 and paid from Bond Funds. J. Brassfield
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Read Naturally, providing an online resource and licenses for reading remediation for all elementary and middle schools. Total cost to the District is $9,500.00 and paid with Instructional Bond Funds. J. Peterson
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt, to purchase CogAT, an online blanket screener for the gifted program in elementary sites and all students new to the District in grades 3-8. Total cost to the District is $27,225.00 and paid with Gifted Funds. J. Peterson
Action
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and DATL (Drugs of Abuse Testing Laboratory, Inc.) providing testing of students suspected of being under the influence of drugs or alcohol at school or school sponsored activities. Total cost to the District is $25.00 per test screen and paid with General Funds. D. Blackburn
Action
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and 4M Enterprises for placement of a sticker vending machine at Creekwood Elementary, as a fundraiser for the 2018-19 school year. The vendor will pay 25% of all revenue to Creekwood Elementary. There is no cost to the District. R. Kaiser
Action
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide inflatables for end of year parties, May 16 and 17, 2018. Total cost to the District is $670.00 and paid with Activity Funds. J. Dotson
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Total Registration to provide AP exam registration services for Broken Arrow High School. There is no cost to the District. K. Garrett
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables, providing inflatables, equipment, setup and tear down for Oneta Ridge Middle School, May 25, 2018. Total cost to the District is $1,172.50 and paid with Activity Funds. M. Replogle
Action
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and HATCH Learning Software License providing an App, compatible with iPad's, at Aspen Creek Early Childhood Center. Total cost to the District for 9 licenses is $2,691.00 and paid with General Funds and Activity Funds. J. Wallace
Action
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide an inflatable for Pre-K Play Day at Aspen Creek Early Childhood Center on May 29, 2018. Total cost to the District is $110.00 and paid with Activity Funds. J. Wallace
Action
69. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables, Inc., providing rides, equipment, labor, setup and tear down for Oliver Middle School Olympic Day, May 18, 2018. Total cost to the District is $5,425.00 and paid with STUCO Activity Funds. W. Johnson
Action
70. Accept and approve travel to and compete in the National History Day Event at the University of Maryland in College Park, Maryland, June 10-14, 2018. Two middle school students and four high school students will compete at this national competition. Two teachers will attend as chaperones. Total cost to the District is approximately $1,898.00 per student and paid for with ORMS History Club funds and Activity Funds. H. Goodenough
Action
F) Student Services
71. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC., providing travel arrangements for the BA Indoor Percussion Ensemble to compete in Dallas, TX and Dayton, OH. Total cost to the District is not to exceed $750.00 per student and paid with Activity Funds. R. Dale
Action
72. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Battle Creek Golf Club to provide a golf tournament as a fundraising event for the Pride. Total cost to the District will be $500.00 deposit and $47.95 per player. Number of players to be determined. Payment will be from Activity Funds. R. Dale
Action
73. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Andrew Anderson for band consultation at the Freshman Academy. Total cost to the District is $500.00 and paid with Activity Funds. R. Dale
Action
74. Accept and approve an out-of-state activity trip request for the BAHS Speech and Debate Team to travel to Fort Lauderdale, FL for the National Debate Tournament on June 16-23, 2018. Total cost will be approximately $7,000.00 paid from the BAHS Debate Activity Funds account. R. Dale
Action
75. Accept and approve the NEW proposed master agreement between Broken Arrow Public Schools and Burns Tours, providing travel services consultation (including but not limited to transportation, meals, hotel reservations, venue rentals, etc.) for Show Choir, Pride, Indoor Percussion, Debate Team, Drama, staff travel and judges for the 2018 - 2019 school year as requested by the director. Total cost to the District will not exceed $2,500.00 per student, per group and paid with group Activity Funds. R. Dale
Action
76. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sports Medicine Services Donation Agreement with St. John Broken Arrow, providing community outreach and support the needs of the public. Donor desires to donate to Broken Arrow Public Schools, and the District desires to accept Donor’s donation of the time and resources necessary to establish a comprehensive sports medicine program for the benefit of the District. There is no cost to the District. C. Perry
Action
77. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Matthews Ford, to add the name of the 2018-19 District Teacher of the Year. There is no cost to the District. C. Hannema
Action
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dustin Weber, providing end of season video with 40 copies on DVD for the baseball team. Total cost to the District is $300.00 and paid by the Baseball Booster Club. K. Ellett
Action
79. Accept and approve the Varsity Wrestling team to travel to and compete in the Ironman Tournament in Cuyahoga Falls, Ohio, December 6 - 9, 2018. Cost is approximately $700.00 per student and paid with Booster Club Funds. K. Ellett
Action
80. Accept and approve the DONATION of $2,900.00 from the Tennis Booster Club, for financial support of the BAPS Tennis Program. K. Ellett
Action
81. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dance Team Union, LLC (Union) for the Tigettes to work the concession stands, as a fundraiser, at the Regional Dance Competition to be held November 17, 2018 at the high school. There is no cost to the District. K. Ellett
Action
82. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Walsh Jesuit High School, providing District wrestlers with the opportunity to participate in the 25th Annual Walsh Jesuit Ironman Invitational scheduled for December 7-8, 2018. Total cost to the District is $600.00 and paid with Activity Funds. K.Ellett
Action
83. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa, providing TU students with clinical rotation experience in the District for athletic trainers. There is no cost to the District. K. Ellett
Action
84. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Oklahoma Soccer Coaches Association, for the Broken Arrow Soccer coaches to host the 2018 Oklahoma All State Soccer games at Kirkland Activity Complex June 7 - 9, 2018. OSCA will provide security and a certified trainer. There is no cost to the District. K. Ellett
Action
85. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oral Roberts University, Coach Sheera Sirola, for the Golden Eagles Volleyball Camp, to be held at Oneta Ridge Middle School for grades 7-12, June 12-14, 2018. The camp is designed to teach and enhance fundamental skills while increasing the knowledge of the game. The cost to the District is $95.00 per student and paid from Volleyball Booster Club. K. Ellett
Action
86. Accept and approve the NEW agreement between Broken Arrow Public Schools and Andolini's Pizzeria, providing catering services for the baseball banquet on May 18, 2018. Total cost to the District is $3,553.93 and paid with Baseball Booster Club Funds. K. Ellett
Action
87. Accept and approve the NEW agreement between Broken Arrow Public Schools and Carl Albert High School, allowing the BAHS girls basketball team to participate in the Titan Classic, January 24 - 26, 2019. There is no cost to the District. K. Ellett
Action
88. Accept and approve the NEW agreement between Broken Arrow Public Schools and Skiatook Public Schools, allowing the BAHS boys basketball team to participate in the Skiatook Invitational Classic Boys and Girls Basketball Tournament, January 10 - 12, 2019. There is no cost to the District. K. Ellett
Action
89. Accept and approve the NEW agreement between Broken Arrow Public School and Village Tours & Travel, to provide 2 charter buses for the BA football team to travel to Norman, OK, for the football game on September 28, 2018. Total cost to the District is $2,390.00 and paid with Booster Club Activity Funds. K. Ellett
Action
90. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel, to provide 2 charter buses for the BA football team to travel to Edmond, OK for the Edmond Santa Fe football game on October 12, 2018. Total cost to the District is $2,140.00 and paid with Booster Club Activity Funds. K. Ellett
Action
91. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel, to provide 2 charter buses for the BA football team to travel to Yukon, OK for the football game on October 18, 2018. Total cost to the District is $2,390.00 and paid with Booster Club Activity Funds. K. Ellett
Action
92. Accept and approve the NEW agreement between Broken Arrow Public Schools and Village Tours & Travel, to provide 2 charter buses for the BA football team to travel to Edmond, OK for the Edmond Memorial football game on October 25, 2018. Total cost to the District is $2,140.00 and paid with Booster Club Activity Funds. K. Ellett
Action
G) Technology Services
93. Accept and approve the NEW agreement between Broken Arrow Public Schools - B&A Connections and Joyful Jumps Inflatables for 240 students at carnival events occurring on June 5, 2018, and August 1, 2018. Total cost is $2,885.00 for both events and paid with B&A Connections parent tuition. J. Swalley
Action
94. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GTSoft, Inc., providing EZChildTrack software for B&A Connections online enrollment process and parent portal. Total cost to the District is $9,333.33 and paid with General Funds. J. Swalley
Action
95. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Landesk Financial Services, continuing the District's unlimited licensing, support and maintenance for all District owned computers and the Service Desk. This is the fourth year of a five year agreement. Total cost to the District is $157,989.70 and paid with Bond Funds. B. Stout
Action
H) Business Services
96. Accept and approve renewal of the sublease agreement dated June 1, 2011 in the amount of $72,845,000.00 for the fiscal year ending June 30, 2019 as required under the provisions of the Sublease Agreement dated June 1, 2011 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
97. Accept and approve renewal of the sublease agreement dated June 1, 2012 in the amount of $67,300,000.00 for the fiscal year ending June 30, 2019 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
98. Accept and approve renewal of the sublease agreement dated February 1, 2016 in the amount of $65,275,000.00 for the fiscal year ending June 30, 2019 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
99. Accept and approve the NEW agreement between Broken Arrow Public Schools and Insured Cash Sweep (ICS) for the investment of funds. D. Dollahon
Action
100. Accept and approve the NEW agreement between Broken Arrow Public Schools and Certificate of Deposit Account Registry Service (CDARS) for the investment of funds. D. Dollahon
Action
101. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
102. Accept and approve the Treasurer’s Reports for April 2018. D. Dollahon
Action
103. Accept and approve the Activity Fund Reports for April 2018. D. Dollahon
Action
104. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
105. Accept and approve the donation of $10,000.00 from the BAPS Foundation to Broken Arrow High School Project Graduation. D. Dollahon
Action
106. Accept and approve the donation of $6,599.00 from the BAPS Foundation to Broken Arrow Public Schools “B.A. Heroes.” D. Dollahon
Action
107. Accept and approve the NEW agreement between Broken Arrow Public Schools and Drillers/ ONEOK Field for a Group and Hospitality contract as a fundraiser for the Pride. There is no cost to the District. R. Dale
Action
108. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation/ Exelon Company for fiscal year 2019, as a third-party natural gas supplier. Natural gas is purchased based on the index price published in the FERC Gas Market Report. The index adder has not changed for several years and remains at 0.0350. C. Metevelis
Action
109. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Consolidated Benefits Resource for the purpose of providing third party administrator and consulting services for the District's self-funded workers' compensation plan with a monthly cost of $2,900.00. Total cost to the District is $34,800.00 for the 2018-2019 fiscal year and paid from General Funds. C. Metevelis
Action
110. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
111. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
112. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Disbursement Review, LLC, to conduct a review of accounts payable transactions, including a vendor statement review for transactions relating to fiscal period ending June 30, 2017 and prior on a contingency fee basis. There is no cost to the District. C. Mitchem
Action
11.0 Administrative Services
113. Discussion, motion and vote on motion to approve or disapprove the proposed salary schedule for non-administrative twelve month employees. L. Kerns Action
114. Discussion, motion and vote on motion to approve or disapprove the proposed 2018-19 support (hourly employees) pay scales. L. Kerns Action
115. Discussion, motion, and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from all sections of the Board of Education Policy Guide. - Section II, Community Relations: Revisions to policy 2040 - Section III, Instruction: Revisions to policy 3030 - Section IV, Students: Revisions to policy 4040 - Section V, Employees: Revisions to policies 5000, 5130, 5230, 5240, 5280, 5290, 5300, 5345, new policy 5155, and deletion of policy 5270 - Section VI, Business & Technology: Revisions to policy 6050 L. Kerns Action
12.0 Operations Services
116. Discussion, motion and vote on motion to approve or disapprove the bids submitted by the lowest responsible bidders, Summit Bus, providing five (5) 77 passenger route buses, three (3) 14 passenger MFSAB activity buses, three (3) 14 passenger type A buses, and one (1) 14 passenger type A bus with a lift. All bidding was conducted pursuant to competitive bidding as required by law. Total cost to the District is $885,486.00 and will be paid from 2009 Bond Funds. J. McNabb Action
117. Discussion, motion, and vote on motion to approve or disapprove the purchase of student furniture for growth and/or furniture replacement district wide from Thompson Educational Furnishings. Total cost to the District is $73,272.50 and will be paid from 2015 Bond Funds. - B. Tolomeo Action
118. Discussion, motion, and vote on motion to approve or disapprove the purchase of faculty office furniture for growth and/or furniture replacement district wide from L&M Office Furniture. Total cost to the District is $1,913.52 and will be paid from 2015 Bond Funds. B. Tolomeo Action
13.0 Student Services
119. Discussion, motion and vote on motion to approve or disapprove the revised 2017-2018 Instructional Calendar, as affected by the teacher walkout. C. Perry Action
14.0 Business Services
120. Presentation and discussion of the monthly financial reports through April 30, 2018. N. Eneff Action
121. Discussion, motion and vote on motion to approve or disapprove the proposal to move the Centennial Middle School Activity Fund, Childers Middle School Activity Fund, Oliver Middle School Activity Fund, Oneta Ridge Middle School Activity Fund, and Sequoyah Middle School Activity Fund accounts from Bank of Oklahoma to AVB Bank of Broken Arrow. D. Dollahon Action
122. Discussion, motion and vote on motion to approve or disapprove the purchase of copy paper from Office Depot, Inc., for a total cost of $79,699.20. C. Metevelis Action
123. Discussion, motion, and vote on motion to approve or disapprove the exception to the District’s purchasing policy and to authorize the Purchasing Director to quote, negotiate and purchase selected district white fleet vehicles within authorized spending limits direct from dealer stock. C. Metevelis Action
15.0 Superintendent/Board of Education/Communications
124. Discussion, motion and vote on motion to approve or disapprove the addition of four summer holiday flex days for all 12 month employees as scheduled by the superintendent. Dr. Dunlop Action
125. Discussion, motion and vote on motion to approve or disapprove to change the standard hours of operation, for the 2018-2019 school year, at the Education Service Center and Central on Main to 8:00 am - 4:30 pm beginning July 30, 2018. Dr. Dunlop Action
16.0 New Business
126. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
127. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real estate property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3) and to discuss contractual terms of the Superintendent of Schools as authorized by OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
18.0 Return to Open Session
128. Discussion, motion and vote on motion to acknowledge the Board has returned to open session. Action
129. Statement of executive session minutes by Board Clerk. Info
130. Discussion, motion and vote on motion to approve or disapprove the purchase of certain real estate property. Action
131. Discussion and possible board action to amend the superintendent's contract. Action
19.0 Adjourn
132. Adjournment. Action
The next Board Meeting is scheduled for Monday, June 4, 2018