Agenda
TYPE: Regular Meeting - New Format
DATE: 4/9/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, April 9, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Majors: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Cheryl Kelly, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the March 12, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the March 28, 2018 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Recognition and presentation of the Junior Varsity Cheer Team winning the NCA National Championship. M. Knight Info
7.0 Donation
8. Discussion, motion and vote on motion to approve or disapprove the OERB Grant DONATION in the amount of $36,846.50. This grant money will help BAPS sustain our robotics program and help take it to the next level to engage more students. A. Sagely Action
8.0 Employment
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as a Broken Arrow High School Grade Level Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Coates Action
9.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
10.0 Reports to the Board
11. Update and discussion of teacher walkout and status of revenue legislation. Dr. Dunlop Info
12. Presentation and discussion of the Strategic Plan updates. A. Summers Info
13. Presentation and discussion of the Annual Drop-out and College Remediation Reports. S. James Info
11.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
14. Accept and approve the NEW agreement between Broken Arrow Public Schools and SMG Tulsa-Cox Business Center/BOK to provide catering services at graduation on May 15, 2018. Total cost to the District is $2,511.80 and will be paid with Activity Funds. Dr. Dunlop
Action
B) Communication Services
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and West Interactive Services Corporation, dba SchoolMessenger, providing messaging service for the 2018-2019 school year. Total cost to the District is $34,677.30 and will be paid with General Funds. L. Kerns
Action
C) Administrative Services
16. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
17. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
D) Operations Services
18. Accept and approve the grant application and receipt of funds for the BA Transportation department from the Oklahoma Department of Environmental Quality (DEQ) Grant in the amount of $88,000.00. J. McNabb
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump to provide inflatables for the transportation department's annual end of school year event. Total cost to the District is $202.50 and will be paid with Transportation Hospitality Activity Funds. J. McNabb
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Museum Broken Arrow, requesting the District place a 2" x 4" life-size mouse, cast in bronze, to be placed and secured in masonry at Central on Main for a duration of 50 years in conjunction with the 'Marmie: A Mouse on Main Street' project. Cost to the District will be minimal. M. Bergwall
Action
E) Instructional Services
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and RehabSource for Kids to provide additional speech and psych services for students with special needs for the remainder of the 2017-2018 school year with a cost to the District of approximately $18,000.00 and will be paid with Grant Funds. D. Oxford
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Green Country Shredding, providing shredding services of confidential materials for the Assessment and Federal Program Department. Total cost to the District is estimated at $200.00 per semester and will be paid with Assessment General Funds. J. Brassfield
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Loretta Burgess, a Native American Weaver for JOM and Title VI middle school classes. Total cost to the District is $7.00 per basket and will be paid with JOM and Title VI Grants. J. Brassfield
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Tulsa City-County Health Department (TCCHD) to provide a Level1 Healthy Start case manager at the Broken Arrow Options Academy to offer clinic-based and home-visit case management services for parenting and pregnant teens through the Mentoring Healthy Parents Program. There is no cost to the District. M. Galloway
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just About Mothers Excelling in School (J.A.M.E.S. Inc.) providing therapeutic counseling services and consultative academic support for transition to college and career readiness for students in the Mentoring Healthy Parents Program. There is no cost to the District. M. Galloway
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Express Bus, LLC., to provide transportation of students for Vandever 5th Grade Day, May 4, 2018. There is no cost to the District. This is a donation from a 5th graders parent to use the Party Express Bus. K. Dyess
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Naviance, Inc. for post-secondary planning at a total cost to the District of $167,345.00 over three years. This will be paid with Instructional Bond Funds. M. Coates
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa School of Nursing providing TU students with clinical nursing rotation experience in the District. There is no cost to the District. D. Blackburn
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ray L. Garland providing DJ services for the JROTC Military Ball on April 21, 2018. Total cost to the District is $450.00 and will be paid with Activity Funds. D. Blackburn
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Project Lead the Way's (PLTW) education program and Gateway to Technology. Total cost to the District is not to exceed $8,000.00 and will be paid from Project 412, Career Tech General Funds. D. Blackburn
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living to provide and assembly and workshops for 6th and 7th grade students at Sequoyah Middle School. Total cost for the two day event is $1,500.00 and will be paid with Instructional Funds. L. Johnson
Action
32. Accept and approve the agreement between Broken Arrow Public Schools and Scholastic Book Fairs scheduled for Childers Middle School, November 8 - 16, 2018. There is no cost to the District. S. Replogle
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, Inc., providing inflatables, labor and equipment set-up for the BA Freshman Academy's Freshmen Fest on May 11, 2018. Total cost to the District is $2,200.00 and will be paid with Activity Funds. B. Gilbert
Action
F) Student Services
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Performance Stage, Inc., to provide confetti machines for the 2018 graduation ceremony. Total cost to the District is $3,331.64 and is paid with Activity Funds. C. Welborn
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables to provide inflatables at Project Graduation. Total cost to the District is $1,755.00 and will be paid with Activity Funds. C. Welborn
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living, Inc. providing a speaker for the 2018 Leadership Retreat at Dry Gulch. Total cost to the District is $5,200.00 and will be paid with Activity Funds. C. Welborn
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars providing lighting for the 2018 lip dub. Custom lighting effects up to $1,500.00 will be donated. Total cost of $100.00 is for the service fee. This will be paid with Activity Funds. C. Welborn
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars to provide sound and lighting equipment and service for the 2018 Spring Fest event. Total cost to the District is $495.00 and will be paid with Activity Funds. C. Welborn
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gypsy Ice providing snow cones for Spring Fest on April 21, 2018. There is no cost to the District. C. Welborn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Pita Place to provide food truck services for Spring Fest on April 21, 2018. There is no cost to the District. C. Welborn
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, Inc. to provide a hi striker for Spring Fest on April 21, 2018. Total cost to the District is $170.00 and will be paid with Activity Funds. C. Welborn
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alpha Grill to provide food services for Spring Fest on April 21, 2018. There is no cost to the District. C. Welborn
Action
43. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Stoney Creek Convention Center to also include food, beverages, staging and service the 2018 Prom. Total cost to the District for the facility, dance floors, stage, linens, food, beverages and service is $19,851.26 and will be paid with Junior Board Activity Funds. C. Welborn
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ted Amberg Comedy Magician, to provide a magic show at Project Graduation. Total cost to the District is $2,495.00 and will be paid with Activity Funds. C. Welborn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scott A. Winters Design to provide a floor tarp design for the Broken Arrow Indoor Percussion group. Total cost to the District is $650.00 and will be paid with Activity Funds. R. Dale
Action
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Wenger, Corp. for the purchase of music stands. Total cost to the District is $3,919.00 and will be paid with Bond Funds. R. Dale
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Professional Sports Catering, LLC., to provide opportunities for band parents to work concessions at Drillers baseball games. Any pay associated with work are sent to the band department as donations for deposit to student accounts. There is no cost to the District. R. Dale
Action
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dr. Joseph Missal, to provide consultation for the Wind Ensemble group. Total cost to the District is $350.00 and will be paid with Activity Funds. R. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Renaissance Tulsa Hotel and Convention Center, providing a venue for the band banquet to be held on April 26, 2018. Total cost to the District is $22,000.00 and will be paid with Band Activity Funds. R. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, providing last minute travel agent services for the BAHS Show Choir to attend a competition in Troy, Missouri in February. Total cost to the District was not to exceed $1,500.00 per student for all scheduled trips. This was paid with Activity Funds. R. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and TW's-AFAB Catering, providing catering services for the BAHS Choir banquet on May 5, 2018. Total cost to the District is $3,885.00 and will be paid with Choir Activity Funds. R. Dale
Action
52. Accept and approve Broken Arrow High School student Kate SyKora to attend the 2018 Scholastic Awards at Carnegie Hall to accept the Scholastic National Art Award on June 6-8, 2018, for a total of $3,252.00 to be paid with Instructional Funds and Fine Arts Activity Funds. R. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and LionsRoad Studios to provide DJ services for the high school choir banquet on May 5, 2018. Total cost to the District is $1,090.00 and will be paid with Activity Funds. R. Dale
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Asbury United Methodist Church as a concert venue for the BA Freshman Academy and Oliver Middle School Choirs, on May 10, 2018. Total cost to the District is $800.00 and will be paid with Activity Funds. R. Dale
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Timothy Fairbanks providing band consultation to the BA Indoor Percussion ensemble. Total cost to the District is $300.00 and will be paid with Activity Funds. R. Dale
Action
56. Accept and approve the recommendation for Broken Arrow Public Schools to calculate the school calendar by hours rather than days for the 2018-2019 school year. C. Perry
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Midwest Sporting Goods and Adidas America, Inc., offering promotional merchandise during each school year April 10, 2018 through March 31, 2023, ensuring that each school sports team exclusively uses and wears Adidas products. Products included: Adidas footwear, apparel, equipment and accessories. The District will be eligible to purchase Adidas at a discount. The Athletic Director's office will receive $210,000.00 in Adidas promotional product, through the course of this agreement. Total 5 year Adidas promotional value is $369,000.00. There is no cost to the District. C. Perry
Action
58. Accept and approve the NEW service agreement between Broken Arrow Public Schools and iWeiss. Total cost to the District is $5,010.00 and will be paid with General Funds. C. Perry
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and ASCE for the BA Cheer team, as a fundraiser, to host the Recreational Oklahoma Cheer and Dance (ROCD) Championship to be held on November 4, 2018 at the BA High School Field House. There is no cost to the District. K. Ellett
Action
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and TW's-AFAB Catering, providing catering services for the Sports Medicine Banquet to be held April 30, 2018. Total cost to the District will be $1,067.50 and will be paid with Booster Funds. K. Ellett
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Competitive Edge Dance, providing choreography for the Varsity Tigette pom routine, dance instruction and music for the 2018-2019 season. Total cost to the District is $3,350.00, with $1,850.00 paid with Athletic Fund 11 and $1,500.00 will be paid with the Tigette Activity Fund. K. Ellett
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nicholas Clement, providing choreography for the kick classes for the Broken Arrow Tigettes. Total cost to the District is $3,300.00 with partial payment from General Funds and $1,500.00 plus $25 per kid who attends the Kick Technique class, paid from Tigettes Activity Fund. K. Ellett
Action
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and Goodies Catering, providing catering services for the Soccer Banquet to be held May 17, 2018. Total cost to the District is $2,675.00 and will be paid with Booster Club Funds. K. Ellett
Action
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and DATL, Drugs of Abuse Testing Laboratory, Inc., providing pre-season student athletic and random drug testing for the 2018-2019 fiscal year. Total cost to the District is $9.95 per drug screen or $85.00 for steroid testing and will be paid with General Funds. K. Ellett
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Battle Creek Golf Club, providing a venue for the BA Wrestling team golf tournament fundraiser. Total cost to the District will be $250.00 deposit and $51.95 per player. Number of players to be determined. Payment will be from Activity Funds. K. Ellett
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ted's Cafe' Escondido, providing catering services for the Tennis Banquet on May 17, 2018. Total cost to the District is $1,898.44 and will be paid with Tennis Booster Club Funds. K. Ellett
Action
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and 2 Pops Catering, providing catering services for the Track Team Banquet on May 7, 2018. Total cost to the District is $3,777.81 and will be paid with Track Booster Club Funds. K. Ellett
Action
G) Technology Services
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Natural Evolution to provide disposal service of items on the attached itemized property list from the technology department, as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; in accordance with school district regulations. Total cost to the District is $5.00 per CRT monitors and will be paid with General Funds. B. Stout
Action
69. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Cox Communications to reflect the cost reduction in service charges. Total annual cost to the District will be $650,162.76 minus funds paid by e-rate and will be paid with General Funds. B. Stout
Action
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC., to reflect the service charges for ten hours of eSchool Plus Consulting Keys to Ownership. Total annual cost to the District will be $1,575.00 and will be paid with General Funds. B. Stout
Action
71. Accept and approve the NEW agreement between Broken Arrow Public Schools - B&A Connections and Georgia's Art Studio providing on-site crafting for 240 students, at three B&A Connections sites, during the 2018 summer camp. Total cost is $4,320.00 and the tuition to the camp will be paid by B&A Connections parents. J. Swalley
Action
72. Accept and approve the NEW agreement between Broken Arrow Public Schools - B&A Connections, and Red Dot Laser Tag providing on-site field trips for 240 students at all three B&A Connections sites, during the 2018 summer camp. Total cost is $3,300.00 and will be paid with B&A Connections parent tuition. J. Swalley
Action
73. Accept and approve the NEW agreement between Broken Arrow Public Schools - B&A Connections, and Main Event Entertainment, to provide activities on a field trip at their Tulsa location in June, 2018. Total cost for all 3 events is $3,450.00 and will be paid with parent tuition through B&A Connections. J. Swalley
Action
H) Business Services
74. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
75. Accept and approve the Treasurer’s Reports for March 2018. D. Dollahon
Action
76. Accept and approve the Activity Fund Reports for March 2018. D. Dollahon
Action
77. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
78. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Derryberry & Naifeh, LLP, for the purpose of providing legal representation on a contingency basis, related to the recovery of funds from the Oklahoma Tax Commission pursuant to the denial of the District's 2016 and 2017 Multiple Injury Trust Fund (MITF) rebate request. C. Metevelis
Action
79. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
80. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
12.0 Administrative Services
81. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the May 14, 2018 Regular Board Meeting. L. Kerns Info
82. Discussion, motion and vote on motion to approve or disapprove commodity processing. Child Nutrition will process with the following companies: Advance/Pierre - Beef $57,225.43 & Pork $15,090.30; Asian Food Solutions Chicken $146,856.38; Integrated Beef $29,017.56; Tyson Chicken $149,069.56; JTM Pork $23,322.49; Rich’s Cheese $27,586.15; and Michael’s Eggs $5,375.70; totaling $453,543.57 in processing fees. L. Goodacre Action
13.0 Operations Services
83. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture for Broken Arrow Freshman Academy Renovations and Additions – Phase I 2015 Bond Projects, June 2018 Sequencing from Thompson Educational Furnishings. Total cost to the District is $616,719.65 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
84. Discussion, motion and vote on motion to approve or disapprove the purchase of teacher furniture for Broken Arrow Freshman Academy Renovations and Additions – Phase I 2015 Bond Projects, June 2018 Sequencing from L&M Office Furniture. Total cost to the District is $140,957.58 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
85. Discussion, motion and vote on motion to approve or disapprove the declaration of surplus property located at the former Education Service Center, 601 South Main Street, Broken Arrow, Oklahoma; to declare the real estate property (land) as surplus to the needs of the District; and authorize the Chief Operating Officer to dispose of the property in accordance with school district policy and state law. M. Bergwall Action
14.0 Instructional Services
86. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Trinity3 for 1,544 Lenovo N23 Chromebooks and licenses to Lightspeed Chromebook filtering. Total cost to the District is $398,429.20 and will be paid with Instructional Bond Funds. This purchase is being made via the BuyBoard Contract #487-15. M. Coates Action
87. Discussion, motion and vote on motion to approve the NEW memorandum on understanding between Broken Arrow Public Schools and Tulsa Community College for the Two plus Two: TCC Associate Degree to NSU Bachelor Degree. M. Coates Action
15.0 Business Services
88. Presentation and discussion of the monthly financial reports through March 31, 2018. N. Eneff Info
89. Discussion, motion and vote on motion to approve or disapprove The Application for Temporary Appropriations for 2018-19 Fiscal Year for the General Fund, Building Fund, Child Nutrition Fund, Gift Fund, Endowment Fund, Workers’ Compensation Fund, and Bond Funds, (31,32,34,35,36,37,38,39). N. Eneff Action
90. Discussion, motion and vote on motion to approve or disapprove the Broken Arrow Education Association’s request to enter negotiations with the School Board of the Broken Arrow Public School District for the 2018-2019 contract year, and authorize the Chief Financial Officer to begin the negotiations process. N. Eneff Action
16.0 New Business
91. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
92. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of certain real property in accordance with OKLAHOMA STATUTE Title 25 O.S. Section 307(B)(3) and to discuss the employment contract of the Superintendent of Schools as authorized by OKLAHOMA STATUTE Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
18.0 Return to Open Session
93. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
94. Statement of executive session minutes by Board Clerk. Info
95. Discussion, motion and vote on motion to approve or disapprove the superintendent's contract. Action
19.0 Adjourn
96. Adjournment. Action
The next Board Meeting is scheduled for Monday, May 14, 2018