Agenda
TYPE: Regular Meeting - New Format
DATE: 3/12/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, March 12, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Steve Majors, Deputy Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Board Reorganization
5. Oath of Office to formally swear-in John Cockrell, the newly elected Zone 3, Board Member. Board President Info
6. Discussion, motion and vote on motion to approve or disapprove the reorganization of the Board of Education: election of President, Vice-President, Clerk, Deputy Clerk and Member to serve for a term of one year, effective April 9, 2018. Board President Action
7. Discussion, motion and vote on motion to approve or disapprove to agree and accept the Board Member Code of Ethics and Conduct. Board President Action
6.0 Minutes
8. Discussion, motion and vote on motion to approve or disapprove the February 12, 2018, Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
7.0 Donation
9. Accept and approve the donation of concrete and benches by the Country Lane Intermediate Parent Teacher Association (PTA) to Country Lane Intermediate to provide play surfaces and benches for student enjoyment. M. Bergwall Action
8.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
11. Discussion, motion and vote on motion to approve or disapprove the acceptance of grant funds from the Broken Arrow Public Schools Foundation in the amount of $27,550.16 to be presented to the teachers of Broken Arrow Public Schools. C. Hannema Action
12. Presentation and discussion of the Quarterly Construction Report. B. Tolomeo Info
13. Presentation and discussion of District Security. D. Blackburn Info
14. Superintendent updates and discussion regarding the proposed Oklahoma Education Association (OEA), Oklahoma State School Boards Association (OSSBA) and Cooperative Council for Oklahoma School Administration (CCOSA) legislation and funding package for public education and teacher raises in Oklahoma. Dr. Dunlop Info
15. Discussion, motion and vote on motion to approve or disapprove the call for a resolution in support of public education and to work with classroom teachers and leadership of the Broken Arrow Education Association to advocate for a proposal to restore funding to education and increase teacher salaries. Dr. Dunlop Action
16. Discussion, motion and vote on motion to approve or disapprove authorizing the superintendent of schools to close all District schools for up to 25 school days, provided that such days must be made up if required by law, with such closure to occur only if a teacher "walkout" is scheduled by teacher groups or organizations and if the superintendent determines that such school closures are necessary for the safety of students and for the fiscal integrity of the District in order to avoid the necessity of hiring substitute teachers. Dr. Dunlop Action
10.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Strategic Planning for Practitioners, providing educational consultants to facilitate Strategic Plan 2.0, Year One (1) Update. The total cost to the District is $2,400.00 plus travel expenses and will be paid with General Funds. Dr. Dunlop
Action
B) Administrative Services
18. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
19. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
C) Instructional Services
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Joyful Jumps to provide services for the Arrow Springs ECC Family Carnival Night, on April 20, 2018. Total cost to the District is $825.00 and will be paid with Activity Funds. D. McClellan
Action
21. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and the Tulsa City - County Health Department, providing the Love Notes Curriculum for the Mentoring Healthy Parents (MHP) program at the Broken Arrow Options Academy. This is a Grant from the Tulsa Department of Health. There is no cost to the District. M. Galloway
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Impact Literacy Consulting, to provide professional development for reading comprehension instruction, on May 14, 2018, at Oak Crest Elementary. Total cost to the District will be $1,500.00 and will be paid with site Title I Funds. J. Brassfield
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and McDonald's, to provide an approved fundraiser for Aspen Creek Early Childhood Center. McTeacher's Night is scheduled for April 17, 2018. There is no cost to the District. J. Wallace
Action
24. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and OK2Grow, to provide instructional and career pathway opportunities for high school students. There is no cost to the District. D. Blackburn
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and BoosterThon, to provide fundraising opportunities at Aspen Creek Elementary, through a read-a-thon, a fun-run and other activities. Quoted cost is $2,000.00 and will be paid with Activity Funds. B. Powell
Action
26. Accept and approve the DECA trip to Atlanta, Georigia, for the International Career Development Conference April 20-25, 2018. Total cost to the District is estimated at $900.00 per person plus food and entertainment and will be paid with Activity Funds. L. Burns
Action
27. Accept and approve the grant application and receipt of funds for Barbara Bishop, teacher at Vandever Elementary, for a Cox Communications Grant in the amount of $3,577.00. K. Dyess
Action
28. Accept and approve the grant application and receipt of funds for Kelly Zilmer, Media Specialist at Spring Creek Elementary, for a Cox Communications Grant in the amount of $4,800.00. K. Dyess
Action
29. Accept and approve the grant application and receipt of funds for Katy Cook, teacher at Leisure Park Elementary, for a Cox Communication Grant in the amount of $2,543.00. K. Dyess
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and SRI International, to provide participation in "Tools for Getting Along" study, at the District's elementary sites. SRI will provide free training and curriculum for all elementary sites. There is no cost to the District. J. Peterson
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Brittany Arias at Laureate Psychiatric Clinic and Hospital, for expenses incurred during an Independent Educational Evaluation, (IEE). Total cost to the District will not exceed $1,000.00 without prior written approval and will be paid with 621 Grant Funds. D. Oxford
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rick Wormeli, providing professional development for teachers on August 30 and 31, 2018. Total cost to the District is $13,300.00 and will be paid with Title IIA Funds. M. Coates
Action
33. Accept and approve that Olga Hagyari, a non-certified English teacher, can teach 2 sections of ELL English 9 for which students will receive English credit. M. Coates
Action
D) Student Services
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jordan Lalama, to provide consulting services for the Pride of Broken Arrow. Total cost to the District is $20,000.00 and will be paid with Activity Funds. R. Dale
Action
35. Accept and approve the NEW rental agreement between Broken Arrow Public Schools and Grosh Backdrops, providing backdrops for the upcoming high school production of "Mary Poppins." Total cost to the District is $1,029.62 and will be paid with General Funds. R. Dale
Action
36. Accept and approve the NEW rental agreement between Broken Arrow Public Schools and Theatre World Backdrops, providing backdrops for the upcoming high school production of "Mary Poppins." Total cost to the District is $1,249.12 and will be paid with General Funds. R. Dale
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma Performing Arts, allowing for the rental of the Marley Floor for the Broken Arrow High School Dance program scheduled for April 23 through 27, 2018. Total cost to the District is $200.00 and will be paid from Instructional Funds. R. Dale
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and BP Dancewear, for the purchase of custom dance program costumes. Total cost to the District is approximately $1,220.00 and will be paid with General Funds. R. Dale
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and SMG Food and Beverage, LLC., as a fundraiser for the BA Band Parent's Association. There is no cost to the District. R. Dale
Action
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Assembly Church, providing a venue for the District's Fifth Grade Choral Program scheduled for Monday, May 1, 2018. There is no cost to the District. R. Dale
Action
41. Accept and approve the NEW Standard Master Agreements between Broken Arrow Public Schools and various portrait and photography studios to provide school photography services during the 2018-2019 school year. There is no cost to the District. C. Perry
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents, providing rental of 13 metal classroom easels for the Basketball Banquet to be held March 29, 2018. Total cost to the District is $100.10 and will be paid with Booster Club Funds. K. Ellett
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and ASCE for the Tigettes to host the Celebrity Dance Showcase, and provide eight volunteers to work registration, ticket sales and the warm up room for the event to be held December 1, 2018 at the Broken Arrow High School. Proceeds raised will benefit the Tigettes program. K. Ellett
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rib Crib, providing catering services for the Basketball Banquet to be held March 29, 2018. Total cost to the District will be $1,960.00 and will be paid with Activity Funds. K. Ellett
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and PartyServe, providing catering services for the Wrestling Banquet to be held April 5, 2018. Total cost to the District will be $4,250.00 and will be paid with Activity Funds. K. Ellett
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Skiatook Public Schools, allowing BAHS girls basketball team to participate in the Skiatook Invitational Classic Basketball Tournament, January 10 - 12, 2019. There is no cost to the District. K. Ellett
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enduro Group, LLC., to provide Timing Service for the Broken Arrow track meet, April 7, 2018. Total cost to the District will be $895.00 and will be paid with Activity Funds. K. Ellett
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Monte J. Thompson, to provide the Starter with shells for the Broken Arrow track meet, April 7, 2018. Total cost to the District will be $200.00 and will be paid with Activity Funds. K. Ellett
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Casino Nights of Tulsa to provide entertainment at Project Graduation. Total cost to the District will be $3,011.00 and will be paid with Activity Funds. C. Welborn
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Empire AV for confetti for the 2018 Prom. Total cost to the District is $9,765.00 and will be paid from the Junior Board Activity Funds. C. Welborn
Action
51. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Dry Gulch USA, to provide lodging and meals for the 2018 High School Leadership Retreat. The revision reflects the change in the conference dates to now take place on September 22-23, 2018. This was necessary due to a scheduling conflict with other school activities. No other changes occurred. C. Welborn
Action
E) Business Services
52. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
53. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
54. Accept and approve RENEWAL agreement between Broken Arrow Public Schools and Municipal Accounting Systems (MAS). Total cost to the District is $48,656.55 and will be paid with General Funds. C. Mitchem
Action
11.0 Operations Services
55. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Key Construction, LLC for Construction Management Services related to budgeting, bidding, and construction of the Child Nutrition Offices Renovations Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from Child Nutrition funds. B. Tolomeo Action
12.0 Student Services
56. Discussion, motion and vote on motion to approve or disapprove the proposed 2018-2019 school year instructional calendar. C. Perry Action
13.0 Technology Services
57. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Twotrees Technologies, LLC., for the purchase of Stoneware - Unified Workspace in the amount of $32,399.00 and will be paid from Bond Funds. B. Stout Action
14.0 Business Services
58. Presentation and discussion of the monthly financial reports through February 28, 2018. N. Eneff Info
59. Discussion, motion and vote on motion to approve or disapprove the cancellation of the Bond Sale scheduled for a Special Meeting on March 29, 2018. N. Eneff Action
60. Discussion, motion and vote on motion to approve or disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of the $23,325,000.00 Taxable General Obligation Combined Purpose Bonds of this School District and designating bond counsel for this issuance of bonds. N. Eneff Action
61. Presentation and discussion of the Activity Fund Reports for February 2018. D. Dollahon Info
62. Presentation and discussion of the Treasurer’s Reports for February 2018. D. Dollahon Info
63. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
64. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis Action
15.0 Superintendent/Board of Education/Communications
65. Discussion, motion and vote on motion to approve or disapprove scheduling a Special Meeting for June 14 and 15, 2018 as the dates of the annual Board Retreat, to be held at Forest Ridge. Dr. Dunlop Action
16.0 New Business
66. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
67. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation and employment contract of Dr. Janet Dunlop, as authorized by OKLA. STAT. Title 25, Section 307 (B)(1) and (7) of the Oklahoma Open Meeting Act. Action
18.0 Return to Open Session
68. Discussion, motion and vote on motion to acknowledge that the board has returned to open session. Action
69. Statement of executive session minutes by Board Clerk. Info
19.0 Adjourn
70. Adjournment. Action
The next Regular Board Meeting is scheduled for Monday, April 9, 2018