Agenda
TYPE: Regular Meeting - New Format
DATE: 2/12/2018 TIME: 6:00 PM
 Print
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Monday, February 12, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the January 16, 2018 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition of The Associated General Contractors of America’s 2018 Build Oklahoma Award for Education presented to Crossland Construction for their construction of the District’s 15th elementary school, Timber Ridge Elementary. B. Tolomeo Info
7.0 Donation
7. Accept and approve the donation of a bronze statue by Farmers Insurance Company to the Leisure Park Elementary Parent Teacher Association (PTA), illustrating the importance of literacy for children, to be displayed at Leisure Park Elementary, in memory of Cynthia Davis. M. Bergwall Action
8.0 Comments From The Public
8. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Administrative Services
9. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Kerns
Action
10. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Kerns
Action
11. Accept and approve a one-time stipend for Cynthia Davis, to pay deceased employee's insurance premiums. R. Stecker
Action
12. Accept and approve the NEW Affiliation Agreement between Broken Arrow Public Schools and Iowa State University of Science and Technology to allow dietetic students the ability to develop skills through a one week internship with the Child Nutrition Program. A. Stout
Action
B) Instructional Services
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the American Red Cross, providing CPR Training to District staff. Total cost to the District is $300.00 per trainer and a $150.00 on-site delivery fee, not to exceed $2,000.00 and will be paid with General Funds. D. Blackburn
Action
14. Accept and approve the RENEWAL agreement between Tulsa Health Department and the Broken Arrow Public Schools for Mass Immunization/Prophylaxis Strategy Plan. The Broken Arrow Public School District will partner with the Tulsa Health Department in an All Hazards Plan. There is no cost to the District. D. Blackburn
Action
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and The College Board’s PSAT 8/9 Assessment Early Participation Program an initiative to support the involvement of all students in the college-going process at an earlier age by taking the PSAT exam while there is still time to inform instruction and learning, and increase students’ readiness for college expectations. Total cost to the District is $9,240.00 and will be paid from the Assessment Funds. J. Brassfield
Action
16. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kincaid Coach Lines, Inc. to provide transportation for JOM juniors and seniors to travel to Haskell Indian Nations University, on Wednesday, March 28, 2018. Total cost to the District is $1,691.85 and will be paid through the JOM Grant. J. Brassfield
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chick-fil-A, to provide an approved fundraiser for Aspen Creek Early Childhood Center. Spirit Nights are scheduled for February 15, March 6, and May 3, 2018. There is no cost to the District. J. Wallace
Action
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and Zach Downing Productions, to provide DJ lighting and production services for the BAFA Black Tie Ball formal. The agreement also includes equipment and decor rental, set-up & tear-down services. Total cost to the District is $5,715.00 and will be paid with Activity Funds. B. Gilbert
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Donna Looney to provide photography services and printed pictures of Arrow Springs ECC students at special events. Payment will be made by parents to the photographer after the scheduled event. There is no cost to the District. D. McClellan
Action
C) Student Services
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC., providing photo booth rental for Project Graduation. Total cost to the District is $1,530.00 and will be paid with Project Graduation Activity Funds. C. Welborn
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC., providing photo booth rental for the 2018 Prom. Total cost to the District is $1,400.00 and will be paid with Junior Board Activity Funds. C. Welborn
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hypnosis with Mike, LLC., providing a comedy hypnosis show for Project Graduation. Total cost to the District is $1,995.00 and will be paid with Project Graduation Activity Funds. C. Welborn
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, to provide equipment for various activities such as a giant slide and bumper balls for Project Graduation. Total cost to the District is $2,785.00 and will be paid with Activity Funds. C. Welborn
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Faces by Susie, to provide temporary, airbrush tattoos for Project Graduation. Total cost to the District is $327.50 and will be paid with Activity Funds. C. Welborn
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tara Grna, Zumba Instructor, to provide zumba classes during Project Graduation. Total cost to the District is $500.00 and will be paid with Activity Funds. C. Welborn
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Learning for Living, to provide a speaker for the 2018 Leadership Retreat. Total cost to the District is $5,200.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars, to provide DJ services for the Sadie Hawkins Dance. Total cost to the District is $2,670.00 and will be paid with Student Council Activity Funds. C. Welborn
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel and Convention Center providing the venue, banquet facilities and catering for the 2018 Star Awards, Teacher of the Year Gala to be held April 26, 2018. Total cost to the District is $32,500.41 and will be paid with Activity Funds. C. Perry
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and American Auto Parks, providing reserved parking for the BAHS staff during graduation at the BOK on May 15, 2018. Total cost to the District is $1,000.00 and will be paid with Activity Funds. C. Perry
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Daniel Potter to provide consulting services in March - April, 2018, for the Indoor Percussion group. Total cost to the District is $800.00 and will be paid with Activity Funds. R. Dale
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rillo Fine Arts to provide band consultation for the Pride. Services occurring February through November, 2018. Total cost to the District is $20,000.00 and will be paid from Activity Funds. R. Dale
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Nevritech, LLC., to provide consultation for the Pride. Total cost to the District is $30,000.00 and will be paid with Activity Funds. R. Dale
Action
33. Accept and approve the Broken Arrow Indoor Percussion group travel to and compete in the Winter Guard International Championship in Dayton, Ohio, April 18 - April 22, 2018. The trip will be paid for with Band Activity Funds. Dr. Dale
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Snap! Mobile, LLC., as a social donation platform utilizing text, email and social media to help raise money without selling products. Services will be provided as a fundraiser to benefit the Track program. There is no cost to the District. K. Ellett
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Celebrate with Balloons, providing setup and removal of two custom arches and bouquets of balloons for the Swim Banquet to be held April 6, 2018. Total cost to the District is $915.84 and will be paid with Booster Club Funds. K. Ellett
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Colorado High School Activities Association, providing the softball team with the opportunity to participate in the Erie Softball Tournament of Champions, August 30, through September 1, 2018. Total cost to the District is $510.00 and will be paid with Softball Booster Club Funds. K. Ellett
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Red Carpet Charters, to provide one charter bus for the Broken Arrow Softball Team to travel to Thornton, CO for the Erie Tournament of Champions, August 29 through September 2, 2018. Total cost to the District is $5,778.40 and will be paid with Booster Club Funds. K. Ellett
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Andolini's Pizzeria, providing catering services for the Tigette Banquette to be held February 23, 2018. Total cost to the District is $931.00 and will be paid with Fund 61, Project 945. K. Ellett
Action
39. Accept and approve the Broken Arrow High School Varsity Softball team travel to, attend and compete in the Erie Tournament of Champions Softball Tournament, August 29 -September 2, 2018, in Erie, Colorado. The cost is approximately $475.00 per student to be paid with by the Booster Club. K. Ellett
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Banks Entertainment, providing DJ services for the students participating in the Tigette Banquet on February 23, 2018. Total cost to the District is $400.00 and will be paid from Fund 61. K. Ellett
Action
D) Technology Services
41. Accept and approve the purchase of audio visual equipment between Broken Arrow Public Schools and Video Revolution, Inc.. Total cost to the District is $48,925.00 and will be paid with General Funds and Bond Funds. B. Stout
Action
E) Business Services
42. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
43. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
44. Accept and approve the Treasurer’s Reports for January 2018. D. Dollahon
Action
45. Accept and approve the Activity Fund Reports for January 2018. D. Dollahon
Action
46. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
47. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jenkins & Kemper Certified Public Accountants, P.C., to perform the 2017-18 fiscal year audit. Total cost to the District is not to exceed $29,700 and will be paid from the General Fund. N. Eneff
Action
10.0 Operations Services
49. Discussion, motion and vote on motion to approve or disapprove the award to GH2 Architects to provide Architectural Services related to the bidding, construction documents, and construction administration of the Central on Main Window Replacement project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be $23,900.00 and will be paid with 2015 Bond Funds. B. Tolomeo Action
50. Discussion, motion and vote on motion to approve or disapprove the award to GS Helms Architects to provide Architectural Services related to the bidding, construction documents, and construction administration of the Child Nutrition Renovations project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be $21,000.00 and will be paid with Child Nutrition Funds. B. Tolomeo Action
11.0 Instructional Services
51. Discussion, motion and vote on motion to approve or disapprove the updated revision to the Broken Arrow Public School local plan for Gifted Education. J. Peterson Action
52. Discussion, motion and vote on motion to approve or disapprove the use of funds to purchase "Making Meaning" from the Center for the Collaborative Classroom, for elementary teachers in grades K-3. Total cost is $183,750.00 and will be paid with RSA Funds. J. Peterson Action
53. Discussion, motion and vote on motion to approve or disapprove the NEW purchase of 579 Chromebooks using Title I site allocations. The total cost to the District is $117,537.00 and will be paid with Title I Funds. J. Brassfield Action
54. Information on BAHS Advisory/RTI Proposal for 2018-19. Phase in over 3 years. 30 minute advisory time one day a week that will provide an adult advocate for all students, a consistent location where all information is disseminated to students and to protect the instructional time in all academic classes by removing as many non-instructional items as possible. L. Burns Info
12.0 Business Services
55. Presentation and discussion of the monthly financial reports through January 31, 2018. N. Eneff Info
56. Discussion, motion and vote on motion to approve or disapprove the cancellation of the Bond Sale scheduled for a Special Meeting on February 23, 2018. Due to recent Federal Tax Reforms, the Sale of Bonds will need to be rescheduled for the last week of March, 2018. N. Eneff Action
57. Discussion, motion and vote on motion to approve or disapprove a resolution to determine the maturities of, and setting a date, time and place for the sale of the $23,325,000 General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. N. Eneff Action
13.0 New Business
58. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
59. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation and employment contract of Dr. Janet Dunlop, as authorized by OKLA. STAT. Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
15.0 Return to Open Session
60. Discussion, motion and vote on motion to acknowledge that the board has returned to open session. Action
61. Statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
62. Adjournment Action
The next Regular Board Meeting is scheduled for Monday, March 12, 2018