Agenda
TYPE: Regular Meeting - New Format
DATE: 1/16/2018 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
Regular Board Meeting Tuesday, January 16, 2018
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the December 11, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. January is School Board Recognition Month. Broken Arrow Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District. We thank you for your service. Dr. Dunlop Info
7.0 Employment
7. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Executive Director of Secondary Instruction with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Coates Action
8.0 Comments From The Public
8. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Administrative Services
9. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Section 125 Flexible Benefit Plan from the District's third party administrator, American Fidelity. There is no cost to the District. L. Tiger
Action
10. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
11. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
12. Accept and approve the NEW Letter of Agreement between Broken Arrow Public Schools and Northeastern State University for the placement of a Speech Language Pathology student interns in the District. There is no cost to the District. A. Stout
Action
13. Accept and approve the NEW agreement between Broken Arrow Public Schools and HealthiestYou to provide a voluntary 'teladoc' plan for District employees. There is no cost to the District. R. Stecker
Action
B) Operations Services
14. Accept and approve the NEW Lease Agreement between Broken Arrow Public Schools and Journey Bible Church, providing leased facility space to Journey Bible Church at Central on Main. The Lessee agrees to pay the Lessor $1,000.00 per occurrence, upon receipt of invoice during the initial term as rent for the use and occupancy of the leased premises. The total amount paid to the District is $1,000.00 per occurrence, for the initial term January 17, 2018 through June 30, 2018. B. Tolomeo
Action
15. Accept and approve the DONATION of office furniture to include desks, book cases, and tables by the Army Corps of Engineers, for use at various District sites. There is no cost to the District. M. Bergwall
Action
C) Instructional Services
16. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic to help raise funds of 10% of all sales made on April 10, 2018, as part of Spirit Night at Arrow Springs ECC. There is no cost to the District. K. Dyess
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Canines of Oklahoma, providing substance awareness and canine detection services for the period of August 1, 2018 through June 30, 2019. The agreement date is July 1, 2018 through June 30, 2019. Total cost to the District is not to exceed the amount of $8,000.00 and will be paid from the General Fund. D. Blackburn
Action
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Justin Feinstein to present his lecture "Float Away Anxiety" on January 18, 2018, to all District Counselors. Total cost is $500.00 and will be paid with General Funds. J. Brassfield
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt for the purchase of iRead digital foundational reading program to be used with K-2 Title I students at Liberty Elementary. Total cost to the District is $15,450.00 and will be paid with Title I Funds. J. Brassfield
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Red Carpet Charters to provide transportation to the College of Muscogee Nation for the Middle School Challenge Bowl on February 9, 2018. Total cost to the District is $850.00 and will be paid through the JOM Grant. J. Brassfield
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Public Consulting Group, to provide third party billing services and health related services for our students with special needs and receive reimbursement for a portion of these funds through the Oklahoma Medicaid School-Based Services Program. This will increase our compliance and revenue recovery for medical services being provided for special education students. D. Oxford
Action
22. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Dr. Christopher Klein, PhD., NCSP, as a provisional employee, to provide services to students as a school psychologist. E. O'Brien
Action
D) Student Services
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Marching Audio for band consultation for the Pride. Total cost to the District, all-inclusive, is $3,300.00 and will be paid from Activity Funds. R. Dale
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Wunderpit Music, providing band consultation to the Pride beginning in late January, 2018, monthly through August, 2018. Total cost to the District, all-inclusive, is $28,500.00 and will be paid with Activity Funds. R. Dale
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and ZFX Flying Effects, providing special effects for the high school production of "Mary Poppins", scheduled for March 12-15, 2018. Total cost to the District is $7,060.00 and will be paid with Instructional Fund 155. R. Dale
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf OPS to provide laser tag for Project Graduation. Total cost to the District is $369.00 and will be paid with Project Graduation Activity Fund 878. J. Jedamski
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Henna Chick to provide henna tattoos at Project Graduation. Total cost to the District is $765.00 and will be paid with Project Graduation Activity Fund 878. J. Jedamski
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide decorations for the Sadie Hawkins Dance. Total cost to the District is $2,303.55 and will be paid with STUCO Fund 934. J. Jedamski
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide DJ services for Project Graduation. Total cost to the District is $570.00 and will be paid with Project Graduation Fund 878. J. Jedamski
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide an audio package for Gym Night. Total cost to the District is $450.00 and will be paid from Stuco Fund 934. J. Jedamski
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Convention Center to provide the venue for the 2018 High School Prom. Total cost to the District is $5,000.00 and will be paid from Activity Funds. C. Welborn
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpin Jiminy, Inc., providing two Jupiter Jumps to be used January 20, 2018, for a fundraiser to benefit the Cheer program. Total cost to the District is $359.20 and will be paid with Booster Club Funds. K. Ellett
Action
33. Accept and approve the BAHS boys soccer team to attend the Tournament of Champions April 4-7, 2018 in Mobile, Alabama. Total cost approximately $12,700 to be paid with Booster Club Funds. K. Ellett
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Austin Bernard to provide photography services for the wrestling team. Total cost to the District is $500.00 and will be paid from the Wrestling Booster Club Funds. K. Ellett
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clear Marketing Concepts, LLC., providing a professional, customizable radio station for use during home sporting events. Total cost to the District will be $3,600.00 and will be paid from the General Fund. K. Ellett
Action
E) Technology Services
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and E-Rate bid awarded vendors for the 2018-2019 school year. Total cost to the District $1,784,221.05 and will be paid with General and Bond funds less the E-Rate Discount. B. Stout
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group LLC. Total cost to the District is $14,160.98 to be paid from General Funds. B. Stout
Action
38. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Cox Communications, to reflect the correct monthly recurring service charges. Total annual cost will $593.64 and will be paid from the General Fund. B. Stout
Action
F) Business Services
39. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
40. Accept and approve the Treasurer’s Reports for December 2017. D. Dollahon
Action
41. Accept and approve the Activity Fund Reports for October 2017. D. Dollahon
Action
42. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
43. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
10.0 Operations Services
44. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Custom Heat and Air as the lowest responsible bidder providing repair and replacement of the heating system and HVAC units at Kirkland Auditorium. Total cost to the District is $66,834.00 and will be paid from Building Funds. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. G. Moore Action
45. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture for Broken Arrow Freshman Academy Renovations and Additions – Phase I 2015 Bond Projects, March 2018 Sequencing from Thompson Educational Furnishings. Total cost to the District is $162,801.40 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
46. Discussion, motion and vote on motion to approve or disapprove the purchase of teacher furniture for Broken Arrow Freshman Academy Renovations and Additions – Phase I 2015 Bond Projects, March 2018 Sequencing from L&M Office Furniture. Total cost to the District is $61,122.60 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
11.0 Instructional Services
47. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Artome' to provide frames for students' artwork as part of a fundraiser. There is no cost to the District. T. Greathouse Action
12.0 Business Services
48. Presentation and discussion of the monthly financial reports through December 31, 2017. N. Eneff Info
49. Discussion, motion, and vote on motion to approve or disapprove a resolution determining the maturities of, and setting a date, time and place for the sale of the $20,325,000 General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. N. Eneff Action
13.0 New Business
50. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Adjourn
51. Adjournment. Action
The next Board Meeting is scheduled for Monday, February 12, 2018.