Agenda
TYPE: Regular Meeting - New Format
DATE: 12/11/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 12.11.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the November 11, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the Pride of Broken Arrow's accomplishments and achievements this fall. R. Dale Info
7. The District is pleased to announce that several Broken Arrow teachers have received awards from the Assistance League of Tulsa and the Betty Bradstreet Assistance Fund. The following teachers have received awards: Shelley Olds, at Country Lane Intermediate, $2,330.00; Katy Cook at Leisure Park, $600.00; Catalina Simmonds at Sequoyah and Oneta Ridge, $600.00; Ginger Artega, at Spring Creek, $644.00; Vonna Stout, Timber Ridge, $1,726.00; Jennifer Deal, BAHS, $600.00; Jennifer Brown, BAHS, $900.00. Dr. Dunlop Info
8. Presentation and recognition of Cheryl Kelly and Kim Vento as nominees of the 2017 Women's Community Impact Award. C. Perry Info
9. Presentation and recognition of Dr. Janet Dunlop and Donna Gradel for being selected as recipients of the 2017 Women's Community Impact Award. C. Perry Info
7.0 Employment
10. Discussion, motion and vote on motion to approve or disapprove the amended contract of the Superintendent of Schools as reviewed during executive session of the Board of Education Meeting on November 11, 2017. L. Tiger Action
11. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Assistant Principal at Sequoyah Middle School, with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Coates Action
8.0 Comments From The Public
12. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
13. Presentation and discussion of the Strategic Plan. J. Dunlop Info
14. Discussion of the Legislative Updates. L. Tiger Info
15. Discussion, motion, and vote on motion to approve or disapprove the receipt of the annual independent audit and CAFR for fiscal year 2016-2017 as presented by a representative with Jenkins & Kemper. N. Eneff Action
16. Presentation and discussion of the PAFR for fiscal year 2016-2017. N. Eneff Info
17. Presentation and discussion of the Quarterly Construction Report. B. Tolomeo Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Administrative Services
18. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
19. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sun Life Assurance Company for the District's Life Insurance Plan. L. Tiger
Action
B) Operations Services
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Advance Alarms, Inc., providing alarm monitoring services for Kirkland Auditorium and Gym for the 2017-2018 school year. Total cost to the District is $222.00 and will be paid with Building Funds. M. Bergwall
Action
22. Accept and approve the NEW exclusive listing agreement between Broken Arrow Public Schools and Coldwell Banker to provide broker services for the sell of District owned property located at Fawnwood Court, and Shreveport Street, Broken Arrow, Oklahoma; and authorize the chief operating officer to negotiate the terms of the sales contract. Total cost to the District is 6% of the gross sales price and will be paid with Bond Funds. M. Bergwall
Action
23. Accept and approve the NEW exclusive listing agreement between Broken Arrow Public Schools and Coldwell Banker to provide broker services to sell District owned property located at W. Houston and S. Elm Place, Broken Arrow, Oklahoma; and authorize the chief operating officer to negotiate the terms of the sales contract. Total cost to the District is 6% of the gross sales price and will be paid with Bond Funds. M. Bergwall
Action
C) Instructional Services
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Assistance League of Tulsa, providing grant opportunities to teachers within the District. There is no cost to the District. Dr. Dunlop
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Instructure to provide installation and build the Eligibility Dashboard in Canvas for a one-time fee of $35,000.00 from the Chromebook Activity Fund 901. M. Coates
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dave and Buster's, providing meals, beverages and games to Broken Arrow Alternative Academy students to celebrate their accomplishments on December 13, 2017. Total cost is $372.24 and will be paid with Activity Funds. M. Coates
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Main Street Tavern, to provide venue and catering services on January 19, 2018, for Sequoyah Middle School staff. The cost to the District is $200.00 and will be paid with Activity Funds. M. Coates
Action
28. Accept and approve the grant application and receipt of funds for Gina Lepp & Lesa Dickson, teachers at BAHS, for a Fund for Teachers Grant in the amount of $5,929. M. Coates
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Franklin's and Toast Catering, providing catering services for a holiday get together for Broken Arrow Freshman Academy. Total cost is $750.00 and will be paid with Activity Funds. M. Coates
Action
30. Accept and approve the opportunity for Jennifer Peterson and Lisa Kirkley to attend a Literacy and Math Summit in Boston, Massachusetts, March 13-16, 2018. There is no cost to the District. J. Peterson
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Education to support the implementation of Balanced Literacy. Total cost to the District is $31,998.00 and will be paid with Title IIA Funds. J. Peterson
Action
32. Accept and approve the PTA donation to Spring Creek Elementary for the purchase of Chromebooks. Spring Creek PTA is donating $9,000.00 for this endeavor. There is no cost to the District. J. Peterson
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Arts and Humanities Council of Tulsa, providing the presentation of Interactive Native American Storytelling by Kricket Rhoads Connywerdy. Total cost to the District is $275.00 and will be paid with Activity Funds. K. Dyess
Action
34. Accept and approve the NEW agreement between Broken Arrow Public School and Diana Browning Wright for consultation and observation services regarding the RISE program. The cost is $10,440.00 and will be paid from 621 Grant Funds. K. Dyess
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Janet Kindy, for Watercolors Paint Themselves. Total cost to the District is $2,427.00 and will be paid from the Oklahoma Arts Council Grant. K. Dyess
Action
36. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K. Dyess
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Texthelp, Inc., to provide 14,000, 12-month student subscriptions of Read & Write for Google Chrome and Snapverter Bolt-on domain. Total cost to the District is $26,250.00 annually for the first of three years. This will be paid with Grant Funds. E. O'Brien
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and SHL US, LLC., a subsidiary of CEB, Inc., providing for the unlimited use of the Brainbench testing platform for Career Tech Education programs within the District from November 16, 2017 through November 16, 2018. Total cost to the District is $1,000.00 and will be paid with General Funds. L. Burns
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Fredi Lajvardi, as a guest speaker for the Tiger Robotics Gala to be held January 20, 2018. Total cost is approximately $1,200.00 and will be paid with Activity Funds. D. Blackburn
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel and Conference Center, to provide ballroom meeting space for the Tiger Robotics Fundraising Gala, scheduled for January 20, 2018. There is no cost to the District. D. Blackburn
Action
41. Accept and approve the adoption and execute the resolution of the City of Broken Arrow Multi-Hazard Mitigation Plan. There is no cost to the District. D. Blackburn
Action
D) Student Services
42. Accept and approve the request to declare as surplus, fifty (50) go cart props and to approve their sale. There is no cost to the District. R. Dale
Action
43. Accept and approve the BAHS Show Choir to attend the Midwest Show Choir Competition in Lincoln, Nebraska January 5-7, 2018. Cost is approximately $250 per student to be paid with choir activity funds. R. Dale
Action
44. Accept and approve BAHS Show Choir to attend the Great River Show Choir Contest in Davenport, Iowa, February 16-18, 2018. Cost is approximately $295 per student to be paid with choir activity funds. R. Dale
Action
45. Accept and approve the BAHS show choir students to attend the Totino-Grace Show Choir Contest in Minneapolis, Minnesota, March 2-4, 2018. Cost is approximately $400 per student to be paid with choir activity funds. R. Dale
Action
46. Accept and approve the BAHS show choir students to attend the Wheaton Choral Classic Show Choir Competition in Chicago, Illinois, March 9-11, 2018. Cost is approximately $240 per student to be paid with choir activity funds. R. Dale
Action
47. Accept and approve RENEWAL agreement between Broken Arrow Public Schools and Tom McGillen, dba Marching Audio, to provide consultation for the band program at Sequoyah Middle School. Total cost to the District is $1,440.00 and will be paid with Activity Funds. R. Dale
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Michael Hancock, to provide consultation to the high school band program. Total cost to the District is $350.00 and will be paid with Activity Funds. R. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Soundraiser, LLC., for CD production and licensing. Total costs will not exceed $4,000.00 and will be paid with Activity Funds. R. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hitch-It Trailers for the purchase of a 7 x 16 equipment trailer for the high school show choir. Total cost to the District is $4,791.50 and will be paid with Fine Arts Bond Funds. R. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, providing travel agent services for the high school show choirs for the 2017-2018 school year. Total cost to the District will not exceed $1,500.00 per student and will be paid with Choir Activity Funds. R. Dale
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC., to provide photo booth rental for the State Student Council Banquet. The cost to the District is $800.00 and will be paid with Student Activities Funds. J. Jedamski
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, to provide a photo booth for the Sadie Hawkins Dance on February 3, 2018. Total cost to the District is $630.00 and will be paid with Activity Funds. C. Welborn
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and the BOK Center, to provide the boys high school basketball team with the opportunity to participate in the High School Hoops Game versus Bishop Kelley on February 10, 2018. There is no cost to the District. K. Ellett
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Shayna Acosta, providing choreography services and technique classes for the Broken Arrow Tigettes for the 2017-2018 season. Total cost to the District is $1,900.00 and will be paid from the Tigette Activity Fund. K. Ellett
Action
56. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and KLK Holdings, Inc., dba Level 10. A royalty fee of at $1,000 is paid annually by the Licensee, per the agreement. There is no cost to the District. C. Hannema
Action
57. Accept and approve the RENEWAL of the Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and Hops and Hangers. A royalty fee of at $500.00 is paid annually by the licensee, per the agreement. There is no cost to the District. C. Hannema
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Matthews Ford, providing the BAPS District Teacher of the Year winner a vehicle through the 2018-2019 school year. There is no cost to the District. C. Hannema
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SMG/ BOK, providing a venue for the 2018 Broken Arrow High School graduation ceremony scheduled for Tuesday, May 15, 2018. Total cost to the District will be $35,000.00 and will be paid with General Funds. C. Perry
Action
E) Technology Services
60. Accept and approve the AMENDMENT between Broken Arrow Public Schools and Cox Business. The additional cost to the District per year will be $450.00 from General Fund. B. Stout
Action
F) Business Services
61. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
62. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and ImageNet Consulting, Laserfiche Forms software upgrade and additional annual software support for travel, vendor-on-boarding and future District use. Total cost to the District is $73,088.40, of which $19,110.80 is additional support through the fiscal year 2021. This will be paid with 2013 and 2016 Bond Funds. C. Mitchem
Action
11.0 Superintendent & Board of Education Communications
64. Discussion, motion, and vote on motion to approve or disapprove the appointment of Dr. Steve Tiger to the Economic Development Corporation Board. Dr. Tiger is the CEO of Tulsa Tech. Dr. Dunlop Action
12.0 Administrative Services
65. Discussion, motion, and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from all sections of the Board of Education Policy Guide. - Section I, Board of Education: Revisions to policy 1250 - Section II, Community Relations: Revisions to policies 2000, 2010, 2020, 2050, 2080, 2125, 2140, 2170, and 2200; move policies 2150 and 2180 to Section VI and renumber them accordingly - Section III, Instruction: Revisions to policies 3030, 3140, and 3150 - Section IV, Students: Revisions to policies 4130, 4180, 4280, and 4360 - Section V, Employees: Revisions to policies 5060, 5095, 5150, 5345, 5360, and 5370 - Section VI, Business & Technology: this entire section is being retitled to “BUSINESS, TECHNOLOGY & OPERATIONS” to more accurately reflect the contents of this section (no redlines are attached for the policies where this is the only change); new policy 6260 (formerly 2150 in Section II) & new policy 6270 (formerly 2180 in Section II) L. Tiger Action
13.0 Operations Services
66. Discussion, motion and vote on motion to approve or disapprove the declaration of surplus property located behind Aspen Creek Elementary at W. Florence St. in Broken Arrow, Oklahoma; to declare the real estate property (land) as surplus to the needs of the District; and authorize the Chief Operating Officer to dispose of the property in accordance with school district policy and state law. M. Bergwall Action
14.0 Business Services
67. Presentation and discussion of the monthly financial reports through November 30, 2017. N. Eneff Info
68. Presentation and discussion of the Treasurer’s Reports for November 2017. D. Dollahon Info
69. Presentation and discussion of the Activity Fund Reports for November 2017. D. Dollahon Info
70. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
71. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis Action
15.0 New Business
72. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Executive Session
73. Discussion, motion and vote on motion to approve or disapprove entering into executive session to discuss the purchase or appraisal of certain real property in accordance with OKLAHOMA STATE STATUTE Title 25 O.S. Section 307(B)(3) of the Oklahoma Open Meeting Act. M. Bergwall Action
17.0 Return to Open Session
74. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
75. Statement of executive session minutes by Board Clerk. Info
18.0 Adjourn
76. Adjournment. Action
REGULAR BOARD MEETING 12.11.2017