Agenda
TYPE: Regular Meeting - New Format
DATE: 11/13/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 11.13.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Mr. Jerry Denton. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the October 9, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the Broken Arrow High School's One Act Play Team for winning the 2017-2018 state championship. Dr. Dale Info
7.0 Donation
7. Discussion of donations made to the District. Dr. Dunlop Info
8.0 Employment
8. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Accounting with such employment subject to a mutually acceptable and fully executed written contract of employment. N. Eneff Action
9.0 Comments From The Public
9. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
10.0 Reports to the Board
10. Information and update on fundraising efforts for the Tiger Robotics Gala: Designing the Future! It is planned to be held on January 20, 2018. J. Peterson/ A. Sagely Info
11. Discussion of the Legislative updates. L. Tiger Info
12. Presentation of the Broken Arrow Education Association Report. K. Cook Info
13. Presentation of the Professional Oklahoma Educators Report. C. McFarland Info
11.0 Approve or Disapprove General Consent Agenda Items
A) Communication Services
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peachjar providing automated email distribution of District approved flyers. There is no cost to the District. L. Tiger
Action
B) Human Resources
15. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
16. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
17. Accept and approve the proposed Resignation agreement with Matthew Kelley. L. Tiger
Action
18. Accept and the NEW agreement between Broken Arrow Public Schools and Tulsa Community College student interns, providing dental hygiene instruction to District 3rd grade students. There is no cost to the District. L. Tiger
Action
C) Operations Services
19. Accept and approve the attached list of itemized bus rentals as received by the Transportation department and Chief Operating Officer. M. Bergwall
Action
20. Accept and approve the NEW Settlement Agreement. M. Bergwall
Action
21. Accept and approve the NEW District Standard Bus Rental contract for the Transportation Department. There is no cost to the District. M. Bergwall
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Professional Basketball Club, LLC., to provide a Thunder Youth Basketball camp for District and community students, on March 20, 2018, at Aspen Creek Elementary. There is no cost to the District. B. Tolomeo
Action
D) Instructional Services
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Evolve-ED to provide a professional development workshop by Drew Eichelberger, for teachers at Vandever Elementary. The session, including travel costs will be $2,118.00 and will be paid with School Improvement Funds. J. Brassfield
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imagine Learning, a computer program used with ELL newcomers in the District. Total cost to the District is $2,250.00 and will be paid with Title III Funds. J. Brassfield
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alyson Speers to provide traditional cultural enrichment for the Indian Education Culture night, scheduled for November 17, 2017 at the Options Academy. Total cost to the District is $100.00 for student instruction and lessons at Culture Night. This will be paid with JOM Funds. J. Brassfield
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Loretta Burgess providing supplies and instruction for Indian Education Elementary Cultural Night on November 17, 2017. Total cost to the District is $420.00 and will be paid with JOM Grant Funds. J. Brassfield
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Donna Badoni providing demonstrations by Native American Dancers. Total cost to the District is $1,000.00 and will be paid with JOM Grant Funds. J. Brassfield
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump providing materials for the Amazing Alphabet Race Challenge at Arrow Springs ECC on November 21, 2017. Total cost to the District is $100.00 and will be paid with Activity Funds. K. Dyess
Action
29. Accept and approve the grant application and receipt of funds for Katy Cook, teacher at Leisure Park, for a Fund for Teachers Grant in the amount of $4,991.00. K. Dyess
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and WeVideo Software providing user account upgrade. Total cost is $199.00 and will be paid with Chromebook Activity Funds. Dr. M. Coates
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Delightful Works, Inc., dba Sunshine Party Jumps to provide equipment rental and labor for the Freshman Academy's Freshman Fest, on November 30, 2017. Total cost to the District is $394.00 and will be paid with BAFA Student Council Activity Funds. Dr. M. Coates
Action
32. Accept and approve the New agreement between Broken Arrow Public Schools and Garland Rayl, providing DJ services for the JROTC Military Ball on December 9, 2017. Total cost to the District is $350.00 to be paid with Activity Funds. Dr. M. Coates
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Britannica Digital Learning to purchase LaunchPacks for Social Studies. Total cost to the District will be $6,147.00 and will be paid with Instructional Funds. Dr. M. Coates
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hobson’s Naviance, Inc. for the addition of Naviance at the middle school level and add Course Planner at the Freshman Academy. Total cost to the District will $29,971.64 and will be paid with Bond Funds. N. Eneff
Action
E) Student Services
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Golf and Athletic Club, providing a venue for the "Freezin' for a Reason" Special Olympics fundraiser for students and staff to participate in a polar plunge benefit on January 24, 2018. There is no cost to the District. K.Ellett
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Weather Decision Technologies, Inc., providing the WeatherOps Commander package which includes interactive weather map, 7-day daily planner forecast, weather alerts for lightning with all-clear notification, smartphone app access and enterprise license that includes unlimited access. Total cost to the District will $1,000.00 and paid with General Funds. K. Ellett
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Stoney Creek Hotel & Conference Center, providing the venue for the Football Banquet to be held December 11, 2017. Total cost to the District will $11,223.70 and will be paid with Fund 61, Project 858. K. Ellett
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and 2 Pops Catering, providing catering services for the Volleyball Banquet to be held at Central on Main, Ballroom, November 17, 2017. Total cost to the District will be $3,429.29 and will be paid with Fund 61, Project 991. K. Ellett
Action
39. Accept and approve the $2,500 donation from Mr. Matt Cantwell, State Farm Agent, as a title sponsor for the Inaugural Broken Arrow Basketball Classic to be held Dec. 7-9, 2017, at Broken Arrow High School. K. Ellett
Action
40. Accept and approve the donation from Broken Arrow Electric Supply, Inc., in the amount of $4,000.00, to Broken Arrow Public Schools. It is designated to be used for financial support of the BAPS football program. K. Ellett
Action
41. Accept and approve or disapprove the donation from Broken Arrow Electric Supply, Inc., in the amount of $3,000.00, to Broken Arrow Public Schools. It is designated to be used for financial support of the BAPS wrestling program. K. Ellett
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dry Gulch USA, to provide lodging and meals for the 2018 High School Leadership Retreat. The cost is approximately $13,600.00 and will be paid with Activity Funds. C. Welborn
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC., to provide custom Show Choir uniforms for Oneta Ridge Middle School Choir. Total cost to the District is $4,805.00 and will be paid from Activity Funds. Dr. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Norcostco to provide costumes for the production of "Mary Poppins". Total cost to the District will not exceed $7,500.00 and will be paid with Instructional Fund 155. Dr. Dale
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Douglas Jordan Lalama for providing consultation services to the Pride during the month of November, 2017. Total cost to the District is $500.00 and will be paid with Activity Funds. Dr. Dale
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson on Stage Live, to allow Childers Middle School vocal music students the opportunity to participate in performances scheduled for May 10-11, 2018, in Branson, Missouri. Total cost to the District is approximately $300.00 per student and will be paid with Choir Activity Funds. Dr. Dale
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Branson on Stage Live, to allow Centennial Middle School vocal music students the opportunity to participate in performances May 10-11, 2018, in Branson, Missouri. Total cost to the District is approximately $300.00 per student and will be paid with Choir Activity Funds. Dr. Dale
Action
48. Accept and approve the donation of $10,000 from Burns Tours, LLC, to the Pride of Broken Arrow for the purchase of a truck for the band program. Dr. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Youth Arts New York, providing a Hibakusha Stories Assembly speaker for BAHS, on November 14, 2017. Total cost to the District is $150.00 and will be paid with General Funds. Dr. Dale
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jimmy Myatt to provide consultation services to the BAHS Choir. Total cost to the District is $1,000.00 and will be paid from the Choir Activity Fund. Dr. Dale
Action
51. Accept and approve the RENEWAL Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and PEL Industries, Inc. Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. The licensee shall pay a 10% royalty fee of net sales, on a quarterly basis, starting January, 2018 for a total of at least $1,000.00 by December , 2018. There is no cost to the District. C. Hannema
Action
52. Accept and approve the RENEWAL Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and Brand Design Co., LLC., (Hops & Hangers). Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. An annual fee of $1,000.00 will be collected from the licensee upon approval. There is no cost to the District. C. Hannema
Action
53. Accept and approve the RENEWAL Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and The Tiger Den/ BAYFA. Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. An annual fee of $500.00 will be collected from the licensee upon approval. There is no cost to the District. C. Hannema
Action
54. Accept and approve the RENEWAL Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and The Cotton Gallery. Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. An annual fee of $1,000.00 will be collected from the licensee upon approval. There is no cost to the District. C. Hannema
Action
55. Accept and approve the RENEWAL Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and GFSI, Inc., dba Champion, Gear For Sports, Under Armour). Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. An annual fee of $1,000.00 will be collected from the licensee upon approval. There is no cost to the District. C. Hannema
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars to provide DJ services for the State Student Council Convention. Total cost to the District is $495.00 and will be paid with Activity Funds. J. Jedamski
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf Ops to provide laser tag at an intramural event December 4, 2017. Total cost to the District is $369.00 and will be paid with Student Activity Funds. J. Jedamski
Action
F) Business Services
58. Accept and approve to authorize Natalie Eneff as an authorized administrator for Heartland Payment Systems and make any necessary changes in relation to operating the daily transactions for Tiger Threads. N. Eneff
Action
59. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
60. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
61. Accept and approve the Treasurer’s Reports for October 2017. D. Dollahon
Action
62. Accept and approve the Activity Fund Reports for October 2017. D. Dollahon
Action
63. Accept and approve the donation of $5,000.00 from the Masonic Charity Foundation to Broken Arrow Public Schools in honor of Donna Gradel as Oklahoma Teacher of the Year. D. Dollahon
Action
64. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
65. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
12.0 Superintendent & Board of Education Communications
66. Discussion, motion and vote on motion to approve or disapprove the Call to Election of Board Seat Zone 3. Total cost to the District is approximately $40,000.00 and will be paid with Board Funds. Dr. Dunlop Action
67. Discussion, motion and vote on motion to approve or disapprove the endorsement of the 2018 OneVoice Agenda. Dr. Dunlop Action
13.0 Human Resources
68. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the December 11, 2017 Regular Board Meeting. L. Tiger Info
14.0 Operations Services
69. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Saied Music Company as the lowest responsible bidder providing a seven (7) foot Steinway Grand Piano and bench for the Performing Arts Center (PAC). Total cost to the District is $87,532.00 and will be paid from Bond Funds. B. Tolomeo Action
15.0 Instructional Services
70. Discussion, motion and vote on motion to approve or disapprove the contract submitted for the Southern Regional Education Board (SREB) Math and Literacy Design Collaborative Professional Development contract for secondary teachers and leaders in the amount of $53,208.10 from Title IIA funds. Dr. M. Coates Action
71. Discussion, motion and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and Turnitin Feedback Studio: Originality Checking and Feedback. This is the first year of a three year agreement. Total cost to the District will be $22,215.00 and will be paid with Instructional Bond Funds. Dr. M. Coates Action
16.0 Business Services
72. Presentation and discussion of the monthly financial reports through October 31, 2017. N. Eneff Info
17.0 New Business
73. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
18.0 Executive Session
74. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the amendments to the employment contract of the Superintendent of Schools as authorized by OKLAHOMA STATUTE Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
19.0 Return to Open Session
75. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
76. Statement of executive session minutes by Board Clerk. Action
20.0 Adjourn
77. Adjournment Action
The next REGULAR BOARD MEETING is 12.11.2017.