Agenda
TYPE: Regular Meeting - New Format
DATE: 9/11/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 9.11.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by JROTC cadets Elvin Hardwick and Dylan Huffman and Col. G., JROTC Instructor. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the August 14, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and recognition of the State Superintendent Award for Career Technology Education. D. Blackburn Info
7. Presentation and recognition of Lynn Wood Elementary for it's success in reading achievement over the past three years. J. Peterson Info
8. Recognition of Ms. Donna Gradel as the recipient of the Presidential Innovation Award for Environmental Educators. L. Burns Info
7.0 Donation
9. Discussion, motion and vote on motion to approve or disapprove a donation from Jason Whorton and Mike Guillen, the Bike Club of Tulsa, of twenty (20) 24-inch geared bicycles, accompanying equipment, and riding curriculum to Rhoades Elementary. The value of the materials is approximately $4,000.00. There is no cost to the District. L. Crawley Action
8.0 Comments From The Public
10. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
11. Presentation and discussion of the Strategic Plan updates. Dr. Dunlop Info
12. Presentation and discussion of the Quarterly Construction Report. B. Tolomeo Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
13. Accept and approve the NEW agreement between Broken Arrow Public Schools and OSSBA for Leadership training on September 18, 2017. Total cost to the District is $500.00 and will be paid with Board General Funds. Dr. Dunlop
Action
B) Administrative Services
14. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
15. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
C) Operations Services
16. Accept and approve the NEW Agreement between Broken Arrow Public Schools and Petroleum Marketers Equipment Company, providing repair and maintenance of the fuel dispensers and related equipment for the Transportation Department. Total cost to the District is based on the damage per the guidelines of the contract pricing and will be paid with General Funds. J. McNabb
Action
D) Instructional Services
17. Accept and approve the RENEWAL agreement between AFJROTC and Broken Arrow Public Schools. It was announced recently that the program will be fully funded by the Air Force at no cost to the District. M. Coates
Action
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech, providing students from BAHS the opportunity to participate in the Tulsa Tech Aerospace Academy Program (TTAA). Total cost to the District is $1,750.00 per participant and will be paid from the secondary instructional budget. M. Coates
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and transferring districts for a charge of $10.00 a day per student by BAPS upon transfer of student in the District's MHP Program, (Mentoring Healthy Parents). M. Coates
Action
20. Accept and approve the NEW grant application with EVERFI, Inc., providing an online underage drinking/alcohol abuse prevention program to high school students. There is no cost to the District. Dr. Coates
Action
21. Accept and approve the NEW agreements between Broken Arrow Public Schools and McDonald's allowing Arrow Springs ECC staff to participate in McTeacher Nights scheduled for October 6, 2017 and February 1, 2018. There is no cost to the District. K. Dyess
Action
22. Accept and approve the attendance of Jennifer Peterson and Erin Cambern to the Comprehension Literacy Summit funded by Scholastic, on October 8 - 10, 2017, in Dallas, Texas. The only cost the District may incur will be for incidental expenses that should not exceed $300.00 and will be paid with Instruction Funds. K. Dyess
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Patsy Powell, Native American caterer for JOM meetings and events for the 2017-2018 school year. Total cost not to exceed $5,000.00 and will be paid with the JOM Grant. R. Pawpa
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Public Schools for the 2017-2018 school year, providing a self-contained Deaf Education program for a BAPS student. Total cost to the District is $13,836.45 and will be paid from general funds. D. Oxford
Action
25. Accept and approve the RENEWAL, second of a three year agreement, between Broken Arrow Public Schools and ORU School of Nursing, providing ORU nursing students an opportunity to complete clinical rotations at District school sites. There is no cost to the District. D. Blackburn
Action
26. Accept and approve NEW 12-month agreement between Broken Arrow Public School and ELLevation. The cost to the district for the first year will be $30,175.00 and will be paid from Title III Funds and Immigrant Funds. J. Brassfield
Action
E) Student Services
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gardner Edgerton High School, wrestling tournament, on December 2, 2017, in Gardner, Kansas. Cost to the District is $150.00 entry fee, to be paid with Fund 61, Project 992. K. Ellett
Action
28. Accept and approve the Varsity Wrestling team to travel to and compete in the Ironman Tournament in Cuyahoga Falls, Ohio, December 7 - 10, 2017. Cost is approximately $500.00 per student to be paid with Booster Club Funds. K. Ellett
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ruth Kelly Studios, providing exclusive photography for the Athletic Department as seen on Attachment A. There is no cost to the District. K. Ellett
Action
30. Accept and approve the Varsity Tigettes traveling to Orlando, Florida, February 14-19, 2018, for competition in the DTU Nationals. Cost is approximately $975.00 per student, and will be paid with Booster Club Funds. M. Knight
Action
31. Accept and approve the NEW Non-Profit Group Contract between Broken Arrow Tigettes Booster Club members and Oktoberfest for concession areas on October 19-23, 2017, at River West Festival Park. Proceeds earned will benefit the Broken Arrow High School Tigette program. There is no cost to the District. M. Knight
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and MTI Production for a license for an amateur production of Mary Poppins to be performed by the high school Drama Department. Total cost to the District is approximately $7,000.00 and will be paid with Instructional Fund 155. Dr. Dale
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dave Glyde, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Lee Carlson, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kyle Miller, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frank Miller, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jeremy Earnhart, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Timothy Clay Jackson, for band consultation, October, 2017 through April 2018, for the Broken Arrow Indoor Percussion group. Total cost is $3,700.00 to be paid with Activity Funds. Dr. Dale
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Travis Cross, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $1,250.00, to be paid with Pride Activity Funds. Dr. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Don Hill, providing judging services for the Broken Arrow Invitational Marching Contest, October 7, 2017. Total cost to the District is $750.00, to be paid with Pride Activity Funds. Dr. Dale
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Burns Tours, LLC., for travel arrangements to St. Louis, Missouri, Super Regional and Indianapolis, Indiana, BOA Grand Nationals, for band competitions. Cost is not to exceed $1,400.00 per student and will be paid with Activity Funds. Dr. Dale
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Burns Travel, LLC., for travel arrangements for judges for the Broken Arrow Invitational event, October 7, 2017. The cost is not to exceed $5,000.00 and will be paid with Activity Funds. Dr. Dale
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wunderpit Music for band consultation for the Pride. The cost is $4,000.00 and will be paid with Instructional Funds. Dr. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Michael Richman, as band consultant for the Pride. The cost to the District is $450.00 and will be paid with Activity Funds. Dr. Dale
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Timothy Fairbanks, providing consulting services for the Broken Arrow Indoor Percussion Group. Total cost to the District is $5,700.00 all inclusive and will be paid with Activity Funds. Dr. Dale
Action
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wunderpit Music for band consultation for the Broken Arrow Indoor Percussion group. Cost to the District is $5,000.00 and will be paid with Activity Funds. Dr. Dale
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Michael D. Bingham, providing band consultation for the Pride. Cost is $1,000.00 and will be paid with Activity Funds. Dr. Dale
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Expo Square for use of their facility for an indoor rehearsal for the Pride on November 7, 2017. There is no cost to the District. Dr. Dale
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dramatic Publishing for the high school production of "The Yellow Boat" scheduled for October 9-10, 2017. Total cost to the District is $158.65 and will be paid with Instructional Fund 155. Dr. Dale
Action
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ben Eklund, providing professional choreography services for the BAHS choir, September 28-October 4, 2017. Total cost to the District is $15,000.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jimmy Myatt, providing choir consulting services, September 28 through October 4, 2017, for the BAHS Choir. Total cost to the District is $500.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dan Wootton, providing choir consultation services for the BAHS choir, in the fall of 2017. Total cost to the District is $7,000.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro, to provide staging for the state Student Council Convention, in November, 2017. Cost to the District is $990.70 and will be paid from Student Activities 809. J. Jedamski
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf Ops, providing Laser Tag for the State Student Council Convention on November 11, 2017. Total cost to the District is $349.00.00 and will be paid with Student Council Fund 934. J. Jedamski
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Real Inspirations, Inc., providing a speaker for the Student Council State Convention in November, 2017. The total cost to the District is $3,400.00 and will be paid with Student Activities Funds. J. Jedamski
Action
56. Accept and approve the NEW agreement between Frog Street and Broken Arrow Public Schools to provide two Travis and Presley assemblies for district first graders as a part of the Tiger Challenge initiative. The cost is $5,200.00 and will be paid from the General Fund. J. Jedamski
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hypnosis with Mike, LLC, providing entertainment for students attending the OASC State Student Council Convention in November, 2017. Total cost to the District is $1,995.00 and will be paid with Activity Funds. J. Jedamski
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Josten’s, providing graduation services for the 2017-2018 school year. There is no cost to the District. J. Jedamski
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars, providing DJ services for the 2017 Homecoming Dance at BAHS. Total cost to the District is $2,240.00 and will be paid with Site Activity Funds. J. Jedamski
Action
60. Accept and approve the donation of $4,000.00 to Broken Arrow Public Schools from Bank of Oklahoma to help defray the cost of the back-to-school events. C. Perry
Action
F) Technology Services
61. Accept and approve the PURCHASE of 11 TVs for the expansion of rooms at Broken Arrow High School and Broken Arrow Freshman Academy. Total cost for the purchase will not exceed $40,000.00 and will be paid with Technology Funds. B. Stout
Action
G) Business Services
62. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
63. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
64. Accept and approve the changes to the Activity Fund Guidelines for Broken Arrow High School. D. Dollahon
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bankcard Merchant, providing the BAHS Fine Arts and Band Department the ability to take credit cards. There is no cost to the District. D. Dollahon
Action
66. Accept and approve the Treasurer’s Reports for August 2017. D. Dollahon
Action
67. Accept and approve the Activity Fund Reports for August 2017. D. Dollahon
Action
68. Accept and approve the NEW agreement to provide additional annual software support for eight (8) added licenses between Broken Arrow Public Schools and ImageNet Consulting (Laserfiche) for the 2017-18 school year. Total cost to the District is $1,760.00 and paid from the General Fund. C. Mitchem
Action
69. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
70. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
11.0 Operations Services
71. Discussion, motion and vote on motion to approve or disapprove the rejection of the HVAC bids received for the Kirkland Auditorium project. G. Moore Action
12.0 Instructional Services
72. Presentation and discussion of the District selection of the new SAT for juniors beginning with the 2017-2018 school year. There is no cost to the district for administering the SAT to juniors. J. Brassfield Info
13.0 Student Services
73. Discussion, motion and vote on motion for the Varsity Cheer Team to attend and compete in the National High School Cheerleading Championships, in Orlando, Florida, February 7-12, 2018. Cost is approximately $1,200 per student to be funded by booster club fundraisers and parents. K. Ellett Action
14.0 Business Services
74. Presentation and discussion of the monthly financial reports through August 31, 2017. N. Eneff Info
75. Discussion, motion, and vote on motion to approve or disapprove the Estimate of Needs for the 2017-18 school year. N. Eneff Action
76. Discussion, motion, and vote on motion to approve or disapprove the 2017‐2018 operating budget as presented. N. Eneff Action
77. Discussion, motion, and vote on motion to approve or disapprove the ratification of the Negotiated Agreement between the District and the Broken Arrow Education Association for the 2017-18 fiscal year. N. Eneff Action
15.0 New Business
78. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Adjourn
79. Adjournment. Action
REGULAR BOARD MEETING 9.11.2017