Agenda
TYPE: Regular Meeting - New Format
DATE: 8/14/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 8.14.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the July 10, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion, and vote on motion to approve or disapprove the July 19, 2017 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Recognition​ ​of​ ​Karen​ ​Snider,​ ​4​th​​ ​grade​ ​teacher​ ​at​ ​Spring​ ​Creek​ ​Elementary,​ ​who​ ​was​ ​nominated by​ ​Madison​ ​Saliba,​ ​one​ ​of​ ​the​ ​Big​ ​12​ ​student​ ​athletes​ ​featured​ ​in​ ​its​ Champions​ ​for​ ​Life” campaign​ ​and​ ​awarded​ ​a​ ​grant​ ​in​ ​the​ ​amount​ ​of​ ​$1,000.00.​ ​J. Peterson Info
8. Discussion of the State Superintendent Award for Career Technology Education. D. Blackburn Info
9. Discussion of the total number of BAHS scholarship funds accepted. Dr. Coates Info
10. Discussion and presentation of the Oklahoma PTA Council of the Year award. Dr. Dunlop Info
11. Discussion of the Oklahoma state Teacher Of the Year (TOY) finalists. Dr. Dunlop Info
7.0 Employment
12. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Sequoyah Middle School Assistant Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. Dr. Coates Action
13. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Public Relations with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
14. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Assistant Director of Public Relations with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
15. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Communications with such employment subject to a mutually acceptable and fully executed written contract of employment. L. Tiger Action
8.0 Comments From The Public
16. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Human Resources
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
B) Operations Services
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Knox Laboratory, providing drug screening, physicals, and random drug testing services for the Transportation department. Total cost to the District is based on the type of testing provided and will be paid from the General Fund. J. McNabb
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech, providing student transportation to the Technology Centers. The District will receive $247,458.75 computed for 112,481.25 miles at $2.20 per mile for 175 school days. J. McNabb
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and UniFirst, providing uniform rental and laundering services for the Transportation Department. Total cost to the District is based on the weekly rate of $129.25 and will be paid from the General Fund. J. McNabb
Action
22. Accept and approve the NEW Agreement General Warranty Deed and Right of Way Dedication between Broken Arrow Public Schools and the City of Broken Arrow granting a general warranty deed and right of way dedication to the City at 15th Street located adjacent to the District’s Maintenance and Transportation department facility. There is no cost to the District. M. Bergwall
Action
C) Instructional Services
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW-G, providing an upgrade to the Chromedesk database. Total cost to the District is $6,900.00 and will be paid with the Chromebook Account. Dr. Coates
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Community College, providing the opportunity for high school students to earn transferable college credits while also satisfying high school course requirements through dual-credit. There is no cost to the District. Dr. Coates
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State Board of Career and Technology Education for secondary Career and Technology Education programs for the 2017-2018 school year. There is no cost to the District. Dr. Coates
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Tech eSchool Network, providing access to the eSchool Network for the students in the District, grades 6 through 12. Total cost to the District is $83,859.60 and will be paid through the General Fund. Dr. Coates
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Pubic Schools and Formstack LLC for form tracking. Total cost to the District is $3,112.50 and will be paid with General Funds. Dr. Coates
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mind Vine Press, providing professional development services to support the gifted clustering model on August 23, 2017. Total cost to the District is $1,444.52 and will be paid with Gifted Funds. K. Dyess
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Boosterthon, providing an opportunity for the Liberty Elementary students to raise funds through an exercise based event. There is no cost to the District. K. Dyess
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gifted-Education Consultants, providing workshop facilitators/trainers for September 18 and 19, 2017 and October 27 and 27, 2017. Total cost to the District is $9,850.00 and will be paid with Gifted Funds, Project 153. J. Peterson
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Green Country Shredding, providing shredding services of confidential materials for the Assessment and Federal Program Department. Total cost to the District is estimated at $200.00 per semester and will be paid with Assessment General Funds. J. Brassfield
Action
32. Accept and approve the Statutory Waiver/Deregulation Applications for each site’s Media Center. J. Brassfield
Action
33. Accept and approve the RENEWAL Memorandum of Understanding between Broken Arrow Public Schools and Tulsa City-County Health Department for the "It's All About Kids" program. There is no cost to the District. J. Peterson
Action
D) Student Services
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Party Allstars, providing entertainment during home football games beginning in August through October. Total cost to the District is $2,500.00 and will be paid with Student Activity Funds. J. Jedamski
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, providing activities for the students attending Aloha Bash on August 28, 2017. Total cost to the District is $484.00 and will be paid with Activity Funds. J. Jedamski
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gypsy Ice, providing shaved ice cones for Aloha Bash scheduled for August 28, 2017. Total cost to the District is $1,000.00 and will be paid with Student Activity Funds. J. Jedamski
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dynamx Digital, LLC, providing production services for the Student Council State Convention in November, 2017. Total cost to the District is $50,700.00 and will be paid with Activity Funds. J. Jedamski
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sunshine Party Jumps, providing entertainment for the students attending Student Council State Convention in Broken Arrow November, 2017. Total cost to the District is $517.50 and will be paid with Activity Funds. J. Jedamski
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cordes Keynotes and Seminars, providing a motivational speaker for the State Student Council Convention to be sponsored by Broken Arrow Public Schools in November, 2017. Total cost to the District is $3,500.00 and will be paid with Student Activity Funds. J. Jedamski
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Association of Student Councils (OASC), providing Leadership and Facilitators for the annual OASC State Convention to be hosted by Broken Arrow Public Schools in November 2017. Total cost to the District is $8,200.00 and will be paid with Student Activity Fund 809. J. Jedamski
Action
41. Accept and approve the NEW agreements between Broken Arrow Public Schools and Sportside Entertainment, providing inflatables for three of the home football games, 8.26.17, 9.29.17, and 10.13.17. Total cost to the District is $390.00 and will be paid with STUCO Fund 934. J. Jedamski
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ed Gerety of Edward Gerety Presentations, providing a speaker for the Student Council State Convention scheduled for November 12, 2017. Total cost to the District is $4,250.00 and will be paid with Student Activity Funds. J. Jedamski
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, providing a virtual reality booth for the Student Council State Convention in November 2017. Total cost to the District is $1,318.00 and will be paid with Site Activity Funds. J. Jedamski/C. Welborn
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Raising Cane’s Chicken Fingers for the purpose of providing activities sponsorship to select events/activities at BAHS. There is no cost to the District. J. Jedamski/C. Welborn
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC., providing travel and lodging services for the wrestling team to Akron, Ohio on December 7, 2017 through December 10, 2017. Total cost to the District will $700.00 per student, paid with Booster Club Funds. K.Ellett
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Amanda Vavra, Choreography, providing choreographer services for the Broken Arrow Tigettes for the 2017-2018 season. Total cost to the District is $2,300.00. $1,500.00 will be paid with Athletic Fund 159 and the remaining $800.00 will be paid from Tigette Activity Funds. K. Ellett
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kareem Albritton, providing choreographer services for the Broken Arrow Cheer Teams for the 2017-2018 school year. Total cost to the District is $10,000.00. $8,000.00 will be paid with Athletic Fund 159 and the remaining $2,000.00 will be paid from Cheer Activity Funds. K. Ellett
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Smoky Mountain Soccer, providing the Girls Soccer team with the opportunity to participate in the Southern Coast Cup scheduled for April 5 – 8, 2018. Total cost to the District is $400.00 and will be paid from Fund 61, Project 932. K. Ellett
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tatur Racing, providing the Broken Arrow Cross Country Team Base Timing which will also include bib numbers and packets coordination scheduled for September 9, 2017. Total cost to the District is $850.00 and will be paid with Booster Club Funds. K. Ellett
Action
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Don Hill, providing band consulting services for the Pride of BA for August, 2017. Total cost to the District is $12,000.00 and will be paid Band Funds. Dr. Dale
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Douglas Jordan Lalama, providing consulting services for the BA Pride for August and September 2017. Total cost to the District is $7,500.00 and will be paid in two installments from the Band Activity Funds. Dr. Dale
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scott Lang Leadership providing a band student leadership workshop scheduled for September 12, 2017 at the BAHS. Total cost to the District is $2,500.00 and will be paid with Band Activity Funds. Dr. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Gail McInnis Productions, LLC, providing Show Choir uniforms for the BAHS Show Choir. Total cost to the District is $49,340.00 and will be paid with Choir Activity Fund 833. Dr. Dale
Action
54. Accept and approve the purchase of band instruments and equipment from six different vendors for a total of $98,719.29 to be paid from Bond Fund 34. Dr. Dale
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mascot Media, LLC, providing a new ArrowVision website and phone app. There is no cost to the District. G. Spencer
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alton Carter with Kelco Productions as a speaker during the District’s Professional Development Day on Friday, September 1, 2017. Total cost to the District is $1,000.00 and will be paid with General Funds. C. Perry
Action
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Eats & Sweets, providing catering services for Varsity Club events and ESC Holiday events. Total cost to the District is determined on menu prices and number of attendees. This will be paid out of District Activity Funds. C. Perry
Action
E) Technology Services
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and GTSoft, providing EZChildTrack software to improve B&A Connections online enrollment process and offer parent portal. Total cost to the District is $14,000.00 for up to 900 enrolled students and will be paid with B&A Connections Activity Funds. D. Renz
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CDW-G: for OneLogin.com, providing a single sign-on for both students and staff on all applications that require password authentication. Total cost to the District will be $21,600.00 and paid with Bond Funds. B. Stout
Action
F) Business Services
60. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
61. Accept and approve the changes to the Activity Fund Guidelines, Choir sub account #833 for Broken Arrow Freshman Academy, Centennial Middle School, Childers Middle School, Oliver Middle School, Oneta Ridge Middle School, Sequoyah Middle School, and Broken Arrow High School. D. Dollahon
Action
62. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
63. Accept and approve the Treasurer’s Reports for July 2017. D. Dollahon
Action
64. Accept and approve the Activity Fund Reports for July 2017. D. Dollahon
Action
65. Accept and approve the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis
Action
66. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
67. Accept and approve the agreement between Broken Arrow Public Schools and Kellogg & Sovereign for professional E-Rate management services for Category One and Category Two Services. Total cost to the District is $17,907.04 and will be paid from the E-Rate, OUSF, and General Funds. M. Kelley
Action
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and Green Country Shredding, providing shredding services of confidential materials for the Business and HR departments. Total cost to the District is estimated at $45.00 per month and will be paid with General Funds. N. Eneff
Action
10.0 Superintendent & Board of Education Communications
69. Discussion, motion, and vote on motion to approve or disapprove the date for the Fall Board Showcase. Possible dates for consideration are October 24, 2017 or November 1, 2017. Dr. Dunlop Action
70. Discussion, motion, and vote on motion to approve or disapprove sending two Board of Education Members on the 2017 Chamber Retreat in Carmel, Indiana. The scheduled trip is September 10 through 12, 2017. Total cost to the District is $800.00 per person and will be paid with Board of Education Funds. Dr. Dunlop Action
11.0 Operations Services
71. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received from Architectural Materials for the Performing Arts Center Addition and Renovation project - Operable Partitions Bid Package, in the amount of $62,577.00 and accept the bid received from The Best Company, in the amount of $65,546.00. Payment will be made from the 2015 Bond Fund. B. Tolomeo Action
72. Discussion, motion, and vote on motion to approve or disapprove the Country Lane Intermediate mold remediation report. M. Bergwall Action
12.0 Instructional Services
73. Discussion of the Mentoring Healthy Parents program, formerly known as the Margaret Hudson Program (MHP) and the partnership with Blossom's Day Care. Dr. Coates Info
74. Discussion, motion, and vote on motion to approve or disapprove the student handbooks for all sites for the 2017-2018 School Year. J. Peterson Action
75. Discussion, motion and vote on motion to approve or disapprove the vendor awards to School Specialty for $1,035.87; Flaghouse for $10,387; Stone Office & IT Supply for $8,235.65; Permabound for $29,257.02; Saieds for $1,929.00; McGraw-Hill for $10,478.31; West Musci for $2,274.21; Blick Art for $2,894.14; Hatch for $5094.9; Scholastic for $3,313.03; Really Good Stuff for $16,157.90; Lakeshore for $96,196.71; and eNasco for $6,040.04, for the initial purchases of instructional equipment supplies for Timber Ridge Elementary for 2017-18. J. Peterson Action
13.0 Business Services
76. Presentation and discussion of the monthly financial reports through July 31, 2017. N. Eneff Info
14.0 New Business
77. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Action
15.0 Adjourn
78. Adjournment. Action
REGULAR BOARD MEETING 8.14.2017