Agenda
TYPE: Regular Meeting - New Format
DATE: 7/10/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 7.10.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion, and vote on motion to approve or disapprove the June 26, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Comments From The Public
6. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
7.0 Approve or Disapprove General Consent Agenda Items
A) Human Resources
7. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
8. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
9. Accept and approve the NEW agreement between Broken Arrow Public Schools and E-Verify for the utilization of web-services through an employer agent. The previous employer agent was acquired through AccurateNOW. AccurateNOW will now be responsible for processing employee I-9 information through E-Verify web services. There is no cost to the District. R. Stecker
Action
B) Operations Services
10. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mr. Ed’s Auction Company, Inc., providing auction services for items declared as obsolete or surplus at the June 26, 2017 board meeting. Total cost to the District will be a percentage of the proceeds and will be paid from the amount taken in at the time of the sale. M. Bergwall
Action
11. Accept and approve the NEW agreement between Broken Arrow Public Schools and ENERGY STAR, agreeing to commit to protect the environment through the continuous improvement of the District’s energy performance. There is no cost to the District. D. Blackburn
Action
C) Instructional Services
12. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ACS Academic & Collegiate Software, providing Adobe software licensing for Career Tech classes at BAHS. Total cost to the District is $5,016.96 and will be paid with Career Tech and General Funds. Dr. Coates
Action
13. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CREOKS Behavioral Health Services, providing access to counseling services for students who might otherwise not have access to mental health care. There is no cost to the District. J. Brassfield
Action
14. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Daybreak Family services, providing access to counseling services for students who might otherwise not have access to mental health care. There is no cost to the District. J. Brassfield
Action
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Family and Children’s Services, Inc., providing access to counseling services for students who might otherwise not have access to mental health care. There is no cost to the District. J. Brassfield
Action
16. Accept and approve the second year RENEWAL of a two-year agreement between Broken Arrow Public Schools and Follett School Solutions, Inc., providing Destiny Library Media Manager for District sites. Total cost to the District is $43,785.00 and will be paid with Bond Funds. J. Brassfield
Action
17. Accept and approve the NEW two-year agreement between Broken Arrow Public Schools and Follett School Solutions, Inc., providing Destiny Library Media Manager for three sites. Total cost to the District is $7,626.91 for the two year agreement; with $3,813.46 due in 2017-2018 and $3,813.46 due in 2018-2019 upon review and annual approval by the Board of Education. This will be paid with Bond Funds. J. Brassfield
Action
18. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Tulsa City-County Health Department for the “It’s All About Kids” program. There is no cost to the District. J. Peterson
Action
19. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and Tulsa Health Department, providing three day PD in Oklahoma City for a Vandever staff member on Action Based Learning. There is no cost to the District. J. Peterson
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Public consulting Group (PCG) providing health related services for the District’s students with special needs. There is no cost to the District. D. Oxford/E. O’Brien
Action
D) Student Services
21. Accept and approve the RENEWAL of the bid from Cici's Pizza to provide pizza on a daily basis to all secondary sites and weekly to all elementary and pre-k sites. The cost estimate for the 2017-2018 school year is $300,000.00, to be paid with Child Nutrition funds. L. Goodacre
Action
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wes Cartwright, dba SW Designs, providing consulting services beginning in July, 2017 through, June 2018. The all-inclusive cost to the District is $60,000.00 and will be paid with Band Activity Funds. Dr. Dale
Action
23. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Don Hill, providing Band consulting services. The all-inclusive cost to the District is $3,500.00 and will be paid with Band Instructional Funds. Dr. Dale
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Lindsay Kusmierczak, providing Band consulting services. The all-inclusive cost to the District is $15,000.00 and will be paid with Band Instructional Funds. Dr. Dale
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leon May Visual Design, providing Band consulting services. The all-inclusive cost to the District is $15,400.00 and will be paid with Band Instructional Funds. Dr. Dale
Action
26. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jim Moore, providing Band consulting services. The all-inclusive cost to the District is $12,500.00 and will be paid with Band Activity Funds. Dr. Dale
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sara Rillo dba Rillo Fine Arts, providing Band consulting services. The all-inclusive cost to the District is $12,000.00 and will be paid with Band Activity Funds. Dr. Dale
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wunderpit Music, providing band consultation for the 2017-2018 school year. Total all-inclusive cost to the District is $3,500.00 and will be paid with Band Instructional Funds. Dr. Dale
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Palen Music Center, providing band instrument maintenance and repair for the 2017-2018 school year. Total cost to the District is $21,000.00 and will be paid with Band Instructional and Activity Funds. Dr. Dale
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and COX, providing broadcast coverage for the Broken Arrow vs. Edmond Santa Fe football game scheduled for October 13, 2017. COX will pay BAPS $300.00 rights fee. K. Ellett
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Special Event Services, LLC, providing event staff for the 2017-2018 football home games. Total cost to the District is based upon number of staff required and hours worked and will be paid with General Fund 160. K. Ellett
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Clear Marketing Concepts, LLC, providing a professional, customizable radio station for use during home sporting events. Total cost to the District is $4,350.00 and will be paid with General Fund 160. K. Ellett
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Walsh Jesuit Ironman, providing the District wrestlers the opportunity to participate in the 24th Annual Walsh Jesuit Ironman Invitational scheduled December 8 and 9, 2017. Total cost to the District is $500.00 and will be paid from Fund 61, Project 992. K. Ellett
Action
E) Technology Services
34. Accept and approve the Broken Arrow Public Schools Administrator's recommendations for Student Open Transfers. D. Renz
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and US Cellular, providing cell phones to all B&A Connections sites. Total cost to the District is $6,240.00 and will be paid with B&A Connections General Fund. D. Renz
Action
F) Business Services
36. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
37. Accept and approve the Treasurer’s Reports for June 2017. D. Dollahon
Action
38. Accept and approve the Activity Fund Reports for June 2017. D. Dollahon
Action
39. Accept and approve the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis
Action
40. Accept and approve the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
41. Accept and approve the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis
Action
8.0 Human Resources
42. Discussion, motion, and vote on motion to approve or disapprove multiple new, revised and/or the deletion of policies from all sections of the Board of Education Policy Guide. - Section I, Board of Education: Revisions to policies 1010, 1110, 1170, 1200, 1240 - Section II, Community Relations: Revisions to policies 2000, 2010, 2020, 2060, 2100, 2110, 2120, 2150, 2160 - Section III, Instruction: Revisions to policies 3000, 3010, 3020, 3040, 3050, 3100, 3110, 3140, 3160, 3170, 3200, 3220, 3230 - Section IV, Students: Revisions to policies 4060, 4090, 4100, 4120, 4140, 4160, 4190, 4270, 4290, 4330, 4335, 4340, 4350, 4360, 4410 and deletion of policies 4000, 4210, 4300 - Section V, Employees: Revisions to policies 5000, 5010, 5030, 5070, 5080, 5090, 5120, 5140, 5160, 5190, 5230, 5250, 5260, 5290, 5300, 5310, 5340, proposed new policy 5345, and deletion of policy 5400 - Section VI, Business & Technology: Revisions to policies 6000, 6030, 6040, 6100, 6110, 6140, 6160, 6180, 6190, 6200, 6210, 6220, 6230 and a proposed new policy 6250 R. Stecker Action
9.0 Instructional Services
43. Presentation and discussion of the Safe Schools Report. D. Blackburn Info
10.0 Technology Services
44. Discussion, motion, and vote on motion to approve or disapprove the purchase of ten (10) large volume and eight (8) medium volume copiers between Broken Arrow Public Schools and Drake Systems, Inc., in the amount of $117,504.00 using the National Joint Powers Alliance (NJPA) Sharp Contract # 083116- SEC, a purchasing cooperative contract. B. Stout Action
45. Discussion, motion, and vote on motion to approve or disapprove the purchase of one hundred thirty-four (134) security cameras for the following schools, Sequoyah Middle School, Options Academy and Timber Ridge Elementary between Broken Arrow public schools and 911 Security in the amount of $71,700.00 using the Interlocal Agreement/Oklahoma Office of Management & Enterprise Services and Department of Information Resources State of Texas Contract: DIR-TSO-3527, Award: DIR-TSO-TMP-229, a purchasing cooperative contract. B. Stout Action
11.0 Business Services
46. Presentation and discussion of the monthly financial reports through June 30, 2017. N. Eneff Info
12.0 New Business
47. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
13.0 Adjourn
48. Adjournment. Action
The next regular board meeting is scheduled for August 14, 2017.