Agenda
TYPE: Regular Meeting - New Format
DATE: 6/26/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 6.26.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Info
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the June 5, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the first day of a two day board retreat Special Board Meeting Minutes from June 8, 2017, which may be approved as presented or approved following modifications. Action
7. Discussion, motion and vote on motion to approve or disapprove the second day of a two day board retreat Special Board Meeting Minutes from June 9, 2017, which may be approved as presented or approved following modifications. Action
6.0 Employment
8. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Aspen Creek Elementary Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
9. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an indivicual to serve as the Highland Park Elementary Principal with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Dyess Action
10. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Performing Arts Center Director with such employment subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
7.0 Comments From The Public
11. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
8.0 Committee Recommendation
12. Discussion, motion, and vote on motion to approve or disapprove the quotes for District insurance for the 2017-18 school year: From OSIG – General Liability, $108,502.00; Auto Liability, $144,669.00; Educators’ Legal Liability, $108,503.00; from Lexington – Property, $503,657.00; from Allianz, Drone Liability - $2,000.00; from Travelers – Cyber Liability, 7,563.00; and from Safety National, Workers Compensation Excess – $71,738.00 for a grand total to the District of $946,632.00. N. Eneff Action
9.0 Reports to the Board
13. Discussion of High School Configuration report received from N2Learning. A. Summers Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
14. Accept and approve the RENEWAL of the yearly membership to the Oklahoma State School Boards Association at an annual cost of $5,100.00.
Action
B) Communication Services
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and West Interactive Services Corporation, dba SchoolMessenger. Total cost to the District is $32,774.00 and will be paid with General Funds. A. Summers
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and FES, LLC for SOCS (Simplified Online Communication System) for the District’s website. Total cost to the District is $19,220.00 and will be paid from General Funds. A. Summers
Action
C) Human Resources
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
19. Accept and approve rehire of District certified staff moving from 1st-year temporary contract to 2nd-year temporary contract for 2017-2018. L. Tiger
Action
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PeopleAdmin SearchSoft, providing the District with McREL evaluation system. Total cost to the District is $21,957.00 and will be paid with HR General Funds. L. Tiger
Action
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PeopleAdmin, providing the District with software through TalentEd to assist Principals and Assistant Principals with the teacher evaluation system. Total cost to the District is $24,541.65 and will be paid with Bond Funds. L. Tiger
Action
22. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa, authorizing the placement of student teachers at sites within the District. There is no cost to the District. L. Tiger
Action
D) Operations Services
23. Accept and approve the attached list of itemized property as received by the Warehouse department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize disposition of the property by sale and/or auction by the Chief Operating Officer. M. Bergwall
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce providing leased office space to the Chamber at the North End of Central on Main. Total amount paid to the District is $4,735.15 per month for the term July 1, 2017 through June 30, 2018. M. Bergwall
Action
25. Accept and approve the attached list of itemized bus rentals as received by the Transportation department and Chief Operating Officer. M. Bergwall
Action
26. Accept and approve the donation of office furniture to include file cabinets and chairs by Steve Brady, for Athletics offices at the Broken Arrow High School campus. There is no cost to the District. M. Bergwall
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and e3 Gordon Stowe for the calibration service on the District’s 27 audiometer machines. Total cost to the District is $2,000.00 (with a not to exceed amount of $3,000.00 should parts need to be purchased) and will be paid from General Funds. D. Blackburn
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Advance Alarms, Inc., providing alarm monitoring services District-wide for the 2017-2018 school year. Total cost to the District is $7,992.00 and will be paid with Building Funds. D. Blackburn
Action
29. Accept and approve the RENEWAL inter-local agreement between Broken Arrow Public Schools and the City of Broken Arrow for school crossing guard services from August 17, 2017 through June 30, 2018. Total amount paid to the District is $32,000.00. D. Blackburn
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cummins Sales & Service, providing monthly maintenance service for the generator on the Warehouse freezer for the 2017-2018 school year. Total cost to the District is $4,226.00 and will be paid with Child Nutrition Funds. D. Blackburn
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Great Plains Resource, providing hardware and software maintenance to the 23 existing Lobby Guard kiosks at school sites for the 2017-2018 school year. Total cost to the District is $25,875.00 and will be paid from the General Fund. D. Blackburn
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Auto-Chlor Services, LLC, providing chemical sanitation and ware washing to all Child Nutrition kitchens District wide for the 2017-2018 school year. Total cost to the District is $65,000.00 to be paid in ten (10) equal monthly installments and will be paid with Child Nutrition Funds. D. Blackburn
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Go Fresh Produce providing weekly deliveries of produce items to all sites District wide for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $300,000.00 and will be paid with Child Nutrition Funds. D. Blackburn
Action
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Harris Baking Company, providing bread and bakery items District wide for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $125,000.00 and will be paid from the Child Nutrition Fund. D. Blackburn
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Nutri-Link Technologies, providing annual maintenance for Nutri-Scan, Nutri-Apps Online Application and Nutri-Match Direct Certification matching utility. Total cost to the District is $3,435.00 and will be paid from the Child Nutrition Fund. D. Blackburn
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tankersley Foodservice providing food and paper goods for all District Child Nutrition sites for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $2,000,000.00 and will be paid from the Child Nutrition Fund. D. Blackburn
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hiland Dairy, providing milk and dairy products for all District sites during the 2017-2018 school year. Total cost to the District is $625,000.00 and will be paid from Child Nutrition Funds. D. Blackburn
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Abatement Systems, Inc., providing AHERA asbestos inspections for the District during the 2017-2018 school year. Total cost to the District is $8,168.00 and will be paid with Building Funds. G. Moore
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Clifford Power, providing generator inspections at BA High School and the Performing Arts Center for the 2017-2018 school year. Total cost to the District is $3,368.00 and will be paid from the Building Fund. G. Moore
Action
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MSC Technologies, Inc., providing annual preventative maintenance service on the APC UPS and Cooling Unit for the Data Center at the Performing Arts Center for the 2017-2018 school year. Total cost to the District is $8,710.00 and will be paid from the Building Fund. G. Moore
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Murray Womble, Inc., providing preventative maintenance service inspections of Broken Arrow High School tennis court windscreens for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $1,120.00 and will be paid from the Building Fund. G. Moore
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Murray Womble, Inc., providing preventative maintenance service inspections of telescoping bleachers at eight (8) District school sites for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $8,960.00 and will be paid from the Building Fund. G. Moore
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Otis Elevator, providing preventative maintenance service to Broken Arrow Public Schools’ elevators for the 2017-2018 school year. Total cost to the District is $36,315.00 and will be paid from the Building Fund. G. Moore
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Western Fire Protection, Inc., providing annual inspections of fire suppression systems District wide for the 2017-2018 school year. Total cost to the District is $14,300.00 and will be paid from the Building Fund. G. Moore
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mojack Distributors providing annual preventative maintenance and equipment service to the District for the 2017-2018 school year. Total cost to the District is $600.00 and will be paid with Building Funds. G. Moore
Action
E) Instructional Services
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and FuelEd, for the purchase of online course licenses. The web-based system will allow students on IEPs access to online courses. Total cost to the District for the 50 annual licenses is $15,500.00 and will be paid with Bond Funds. Dr. Coates
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hobson’s Naviance, Inc. for post-secondary planning. Total cost to the District is $32,742.08 and will be paid with Bond Funds. Dr. Coates
Action
48. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and A New Leaf, providing the Autism Works Program for students of BAPS. There is no cost to the District. Dr. Coates
Action
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tynker School Programming providing five (5) licenses to the District Middle Schools. Total cost for the three year agreement is $29,835.00, with $9,945.00 to be paid on an annual basis upon approval of the board. This will be paid with Bond Funds. Dr. Coates
Action
50. Accept and approve the agreement between Broken Arrow Public Schools and Dr. Gary Duhon for behavior assessments. Total cost to the District is $2,100.00 and will be paid with 621 Grant Funds. Dr. Coates
Action
51. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. Dr. Coates
Action
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Margaret Hudson Program, providing educational opportunities to students. Dr. Coates
Action
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning, providing the internet-based assessment system STAR360. Total cost to the District is $2,298.75 and will be paid with Bond Funds. J. Peterson
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Junior Achievement’s BizTown program for the 2017-2018 school year. Total cost to the District is a not to exceed amount of $39,000.00 (with no charge to the District for un-used slots) and will be paid with General Funds. J. Peterson
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Lynda.com, providing instruction software through the LyndaPro premium yearly subscription. Total cost to the District is $1,750.00 and will be paid with Career Tech Funds. S. Turner
Action
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and RehabSource for Kids, providing OT/PT for student with special needs for the 2017-2018 school year. Total cost to the District is $650,000.00 and will be paid from a combination of General and Grant Funds. D. Oxford/E. O’Brien
Action
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Heartspring Residential School, providing residential care for Broken Arrow Student A for the 2017-2018 school year. Approximate cost will not exceed $275,000.00 and will be paid from General Funds. E. O’Brien
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Heartspring Residential School, providing residential care for Broken Arrow Student B for the 2017-2018 school year. Approximate cost will not exceed $275,000.00 and will be paid from General Funds. E. O’Brien
Action
F) Student Services
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chubby Chico Charms, LLC, providing standard expandable bangle bracelets and standard key chains to be used for a fundraiser to benefit the Cheer program. The company requires that seventy Five items be purchase to have the fundraiser. Total cost for the 75 combination of bracelets and key chains will not exceed $600.00 and will be paid with Cheer Booster Club Funds. K. Ellett
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and State Champs.com as internet ticket provider for the 2017-2018 Football Season. There is no cost to the District. K. Ellett
Action
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa providing TU students with clinical rotation experience in the District for athletic trainers. There is no cost to the District. K. Ellett
Action
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dance Team Union, LLC; providing an opportunity for Tigettes to work the concession stands for the Regional Dance Competition to be held November 18, 2017. There is no cost to the District. K. Ellett
Action
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 5-STAR Students, providing website and mobile app access to aid in tracking and rewarding student behavior for the 2017-2018 school year. Total cost to the District is based upon student enrollment at each site and will be paid with site activity funds. J. Jedamski
Action
64. Accept and approve the NEW Memorandum of Understanding between Broken Arrow Public Schools and the United States Air Force JROTC Program, providing a Marksmanship Program for the 2017-2018 school year. There is no cost to the District. C. Welborn
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Blue Ribbon Products for reserving product for a brochure fundraiser for the Band. There is no cost to the District. Dr. Dale
Action
G) Technology Services
66. Accept and approve an AMENDMENT to the existing agreement between Broken Arrow Public Schools and PowerSchool Group LLC., for the purchase of PowerSchool Registration Signature for the purpose on online enrollment. Total cost to the District will not exceed $49,999.00 to be paid from Technology Bond. D. Renz
Action
67. Accept and approve the AMENDMENT between Broken Arrow Public Schools and Cox Business. The additional cost to the District per month will be $395.22 from General Fund. B. Stout
Action
H) Business Services
68. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
69. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
70. Accept and approve the Activity Fund Guidelines. D. Dollahon
Action
71. Accept and approve the Investment of funds as presented. D. Dollahon
Action
11.0 Superintendent & Board of Education Communications
72. Discussion, motion, and vote on motion to approve or disapprove the 2018 Board Meeting Dates as listed. Action
73. Discussion, motion, and vote on motion to approve or disapprove the 2017-2018 Subcommittee dates and times. Action
12.0 Human Resources
74. Discussion, motion, and vote on motion to approve or disapprove the proposed salary scales for Administrative Staff for the 2017-18 fiscal year. L. Tiger Action
75. Discussion, motion, and vote on motion to approve or disapprove the proposed salary scales for 12-Month Non-Administrative Staff for the 2017-18 fiscal year. L. Tiger Action
76. Discussion, motion, and vote on motion to approve or disapprove the proposed salary scales for Support Staff for the 2017-18 fiscal year. L. Tiger Action
13.0 Operations Services
77. Discussion, motion, and vote on motion to approve or disapprove commodity processing from the following companies and for the following items: Tyson in the amount of $179,709.00; JTM in the amount of $15,056.00; Advance/Pierre Beef in the amount of $48,476.00, Pork in the amount of $9,744.00, Chicken in the amount of $20,280.00; Integrated Beef in the amount of $71,567.00; Asian Food Solutions Chicken in the amount of $181,421.00; totaling $526,253.00 in processing fees. D. Blackburn Action
14.0 Technology Services
78. Discussion, motion, and vote on motion to approve or disapprove the purchase of Smart Interactive Boards between Broken Arrow Public Schools and Piraino Consulting, Inc. Total cost to the District is $178,471.59 with Bond Funds. B. Stout Action
15.0 Business Services
79. Presentation and discussion of the monthly financial reports through May 31, 2017. N. Eneff Info
80. Discussion, motion, and vote on motion to approve or disapprove the proposed 2017-18 budget reductions. N. Eneff Action
81. Presentation and discussion of the Treasurer’s Reports for May 2017. D. Dollahon Info
82. Presentation and discussion of the Activity Fund Reports for May 2017. D. Dollahon Info
83. Discussion, motion, and vote on motion to approve or disapprove fund transfer to Timber Ridge Activity Fund. D. Dollahon Action
84. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
85. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
86. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
16.0 New Business
87. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
17.0 Executive Session
88. Discussion, motion, and vote on motion to approve or disapprove moving into executive session to discuss the evaluation and employment of Janet Dunlop, Superintendent, pursuant to Oklahoma Statute 25, section 307 (B)(1) of the Oklahoma Open Meeting Act. Action
18.0 Return to Open Session
89. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
90. Statement of executive session minutes by Board Clerk. Info
19.0 Adjourn
91. Adjournment. Action
The next REGULAR BOARD MEETING is scheduled for July 10, 2017, at the ESC/PAC, 701 S Main Street, Broken Arrow, Ok. 74012 - 6:00 p.m.