Agenda
TYPE: Regular Meeting - New Format
DATE: 6/5/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 6.5.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Info
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by JROTC graduated senior Lena Shiplet. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the May 8, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition and introduction of Kaylee Neighbors for being named winner of the Congressional Institute National Art Award and Reagan Ferguson for receiving Honorable Mention. Mr. Chambers and Dr. Dale Info
7. Recognition and introduction of Lt Col Walter Gagajewski, Chief Davis and the JROTC students. They are one of three units across the US to be recognized by the US Air Force as a Distinguished Unit with Merit for 2016-2017. C. Welborn Info
8. Recognition and introduction of Broken Arrow Public Schools Special Olympics team for their hard work, perseverance and accomplishments. D. Renz and K. Fly Info
9. Recognition and introduction of the Broken Arrow Boys Soccer team for being named the 2017 State Championship. K. Ellett Info
10. Recognition and introduction of Greg Spencer and Jason Jedamski for accepting a $25,000.00 award presented to the BAHS because they were named the "Most Spirited High School in the Nation" by Varsity Brands. G. Spencer and J. Jedamski Info
7.0 Donation
11. Discussion, motion, and vote on motion to approve or disapprove the donation of $2,085.00 by Emma Schlais, President of the Centennial Middle School Parent Teacher Association (PTA) for the installation of a new basketball goal for the students at Centennial Middle School. There is no cost to the District. M. Bergwall Action
12. Discussion, motion, and vote on motion to approve or disapprove the $15,000 donation to Country Lane Primary by the CLP PTA. J. Peterson Action
8.0 Employment
13. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Special Education Director of Secondary Education with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
14. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Special Education Director of Elementary Education with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
15. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Assistant Principal for Broken Arrow Freshman Academy with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Officer Action
16. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Assistant Principal for Broken Arrow High School with such employment subject to a mutually acceptable and fully executed written contract of employment. M. Officer Action
17. Presentation of the reorganization of Administrative staff, including internal reassignments and promotions. Formal approval by the Board of Education for these changes will occur when the Consent Agenda items are presented for a vote. Dr. Dunlop Info
9.0 Comments From The Public
18. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
10.0 Reports to the Board
19. Presentation and discussion of the Budget updates and cuts. N. Eneff Info
11.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
20. Accept and approve the REVISED 2017-2018 Board of Education negotiations team as selected. Dr. Dunlop
Action
B) Human Resources
21. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
22. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
23. Accept and approve the 2017 - 2018 Certified and Support Work Day Calendar. L. Tiger
Action
24. Accept and approve the proposed 2017-2018 Substitute Pay Rates. L. Tiger
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State School Board Association’s unemployment program (OPSUCA). Total cost to the District is$14,300.00 and will be paid with General Funds. L. Tiger
Action
26. Accept and approve the contract renewal of District Certified and Support Administrative Staff for 2017-2018. The District Administrative Staff on the attached lists have been recommended by the Superintendent and Leadership Team for contract renewal for 2017-2018. L. Tiger
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MidAmerica Administrative & Retirement Solutions, providing a social security alternative plan for part time and temporary employees. There is no cost to the District. A. Stout
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Accurate Background, Inc., providing background check screenings for all employees. Accurate Background, Inc. has acquired SelectForce (current District vendor). This is a pay-per-service agreement with no contractual costs and will be paid from General Fund. A. Stout
Action
C) Operations Services
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Signal 88 Security of Tulsa. Signal 88 will provide officer response to alarm calls for any of the BAPS site locations. Total cost to the District will be approximately $15,000.00 and will be paid from the Building Fund. D. Blackburn
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa City-County Health Department. The Health Department will present, “Making a Difference: An Abstinence Approach to HIV/STD and Teen Pregnancy Prevention” curriculum. There is no cost to the District. D. Blackburn
Action
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Prevent Blindness of Oklahoma, providing vision screening to Pre-K, Elementary and Middle School students. Total cost to the District is $100.00 per site upon completion of all vision screening performed within the school calendar year and will be paid from General Funds. D. Blackburn
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vizavance, Inc. (formerly Prevent Blindness of Oklahoma), providing vision screening to Pre-K, Elementary, and Middle School students in the District. Total cost to the District is $100.00 per site ($2,400.00) and will be paid with General Funds. D. Blackburn
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Drugs of Abuse Testing Laboratory, Inc. (DATL), providing testing of students suspected of being under the influence of drugs or alcohol at school or school sponsored activities. Total cost to the District is $25.00 per urinalysis and will be paid from the General Fund. D. Blackburn
Action
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Scenario Learning, providing a Safe Schools on-line staff training system for the 2017-2018 school year. Total cost to the District is $14,523.00 and will be paid with Building Funds. D. Blackburn
Action
35. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Langston University School of Nursing and Health Professions for the purpose of allowing Langston University students an opportunity to complete clinical rotations at District school sites. There is no cost to the District. D. Blackburn
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa University, providing clinical rotation experience for nursing students attending TU. There is no cost to the District. D. Blackburn
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rogers State University, providing clinical rotation experience for nursing students attending Rogers State. There is no cost to the District. D. Blackburn
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Event Management System (EMS), providing event management software maintenance services for the 2017-2018 school year. Total cost to the District is $2,240.00 and will be paid with General Funds. B. Tolomeo
Action
39. Accept and approve the attached list of itemized bus rentals as received by the Transportation department and Chief Operating Officer. M. Bergwall
Action
40. Accept and approve a Right of Way Easement Agreement between Broken Arrow Public Schools and the City of Broken Arrow for a right of way easement over and across District property located at 15th Street. M. Bergwall
Action
D) Instructional Services
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Impact Tulsa, providing a framework for cooperation between the District and Impact Tulsa to work with the broader community to ensure that all area students obtain a high quality education that prepares them for success. There is no cost to the District. Dr. Coates
Action
42. Accept and approve the RENEWAL five year agreement between Broken Arrow Public Schools and Canvas by Instructure, providing Canvas Cloud subscriptions for all students and faculty K-12. Canvas is a sole source vendor. Total cost to the District for the first year is $93,762.00 and will be paid with Bond Funds. Dr. Coates
Action
43. Accept and approve BAHS Family Career Community Leaders of America (FCCLA) to attend the FCCLA National Leadership Conference in Nashville, TN July 1-7, 2017 for an estimated cost of $1,200 per person paid by FCCLA activity fund. Dr. Coates
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Broken Arrow Neighbors, providing a partnership to provide the food for the tiger Loving Care Food Pantry Transition Workshop at Broken Arrow High School. There is no cost to the District. K. Schein
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Verna Bates, Cherokee Artist, providing instruction for JOM Elementary Culture Camp students. Total cost to the District is $650.00 and will be paid out of JOM Grant. S. Turner
Action
46. Accept and approve the NEW agreement and quote for JOM school packs provided by Educational Products, Inc. for JOM students grades PreK through 12. Total cost to the District is $36,706.83 and will be paid out of JOM Grant Funds. S. Turner
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MyDataFirst, providing an online database that gives Literacy First teachers an easy to use tool to better understand each child’s rapidly changing literacy needs. Total cost to the District is $33,600.00, with $12,000.00 to be paid the first year and $10,800.00 for years two and three of this three year contract. This will be paid with Bond Funds. J. Peterson
Action
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mobilized Vision, providing consultation and support services for visually impaired students for the 2017-2018 school year. Total cost to the District is based upon number of students served and is anticipated to be approximately $40,000.00. The services will be paid from General Funds. J. Peterson/M. Officer
Action
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Public Consulting Group providing special education transportation module into EdPlan. Total cost to the District is $7,500.00 and will be paid with Grant Funds. J. Peterson/M. Officer
Action
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Action Resource and Development Head Start (CARD Head Start) for the 2017-2018 school year. There is no cost to the District. J. Peterson/M. Officer
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Green Country Shredding, providing shredding services of confidential materials for the Special Education Department. Total cost to the District is $800.00 and will be paid with Special Education General Funds. J. Peterson/M. Officer
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and EBSCO – PreSTEP High School Edition, providing a unique and extensive collection of academic, college preparation, and career-related resources. Total cost to the District for this three year agreement will be $8,827.00 to be paid on an annual basis; 1st year - $2,800.00; 2nd year - $2,940.00; 3rd year - $3,087.00. This will be paid with Instruction General Funds. M. Officer
Action
53. Accept and approve 5 middle school students and two teachers to attend the National History Day Event at the University of Maryland in College Park, Maryland on June 11-15, 2016, paid for with ORMS History Club funds and activity funds. M. Officer
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt, providing Read 180 and Math 180 software program for the High School. Total cost to the District for the three year agreement is $46,963.90 to be paid on an annual basis with a graduated scale. This will be paid through Instruction Bond Funds. M. Officer
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning, providing math intervention for the middle schools and Freshman Academy. Total cost to the District for the three year agreement is $22,590.00 (to be paid on an annual basis) and will be paid with Instructional Bond Funds. M. Officer
Action
E) Student Services
56. Accept and approve the BAHS Show Choir to attend camp in Lincoln, NE, June 11-17, 2017. The students attending will pay $650.00 each to attend the camp at the University of Nebraska at Lincoln. Dr. Dale
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, providing charter bus services for the BAHS Show Choir members to the Nebraska Show Choir Camp in Lincoln, Nebraska June 11 through June 17, 2017. Total cost to the District is $5,740.00 and will be paid with Choir Activity Fund 833. Dr. Dale
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mahan Car Rental, providing a handicap wheelchair accessible van to transport the speech and debate team to Birmingham, Alabama for the June 17 – 24 2017 for the National Speech and Debate Tournament. Total cost to the District is $1200.00 and will be paid with Speech and Debate Activity Funds. Dr. Dale
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Coach Sheera Sirola (Volleyball Coach with ORU), providing contracted services for the volleyball camp at Oneta Ridge Middle School June 12 through June 14, 2017. Student Athletes attending the camp pay a $100.00 entry fee. K. Ellett
Action
60. Accept and approve the NEW agreements between the District and RLC Business Services, Nitrosell, and Heartland to provide the District with PC America Point of Sale and Inventory Management hardware and software for Tiger Threads, the School Store. Total cost to the District is $12,330.20 and will be paid with Bond Funds. C. Welborn
Action
61. Accept and approve the BA High School Debate team to travel to and compete in the National Speech and Debate Tournament in Birmingham, Alabama, June 17-27, 2017. Cost is approximately $475.00 per student from the Activity Funds account. R. Dale
Action
F) Technology Services
62. Accept and approve the RENEWAL three year extension between Broken Arrow Public Schools and PowerSchool Group LLC (formerly SunGard K-12), providing the Student Management System to the District for the 2017-2018 school year. Original cost to the District was an annual fee of $76,787.00. The district has elected NOT to use the Enrollment On-Line portion which removes an annual fee of $4,206.00. The new total cost to the District will be $72,581.00 and will be paid from Bond Funds. B Stout
Action
G) Business Services
63. Accept and approve renewal of the sublease agreement dated June 1, 2011 in the amount of $72,845,000 for the fiscal year ending June 30, 2018 as required under the provisions of the Sublease Agreement dated June 1, 2011 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
64. Accept and approve renewal of the sublease agreement dated June 1, 2012 in the amount of $67,300,000 for the fiscal year ending June 30, 2018 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
65. Accept and approve renewal of the sublease agreement dated February 1, 2016 in the amount of $65,275,000 for the fiscal year ending June 30, 2018 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Lowell Ghosey for consulting services for his role as a facilitator during the Visioning Task Force for the High School Configuration Study. Total cost to the District is a total value for services not to exceed $14,400.00 for 18 months. N. Eneff
Action
67. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Disbursement Review, LLC to conduct a review of accounts payable transactions, including a vendor statement review for transactions relating to fiscal period ending June 30, 2016 and prior, on a contingency fee basis. M. Kelley
Action
68. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Municipal Accounting Systems (MAS) for the administration of the District’s web-based business system. Total cost to the District is $48,600.00 and will be paid with General Funds. M. Kelley
Action
69. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
70. Accept and approve the RENEWAL Resolution for Schools and Libraries Universal Services (E-Rate) for 2017-2018. This resolution authorizes filing of the Form 471 applications for funding year 2017-2018 and the payment of the applicant’s share upon approval of funding and receipt of services. C. Mitchem
Action
12.0 Human Resources
71. Presentation and first reading of multiple new, revised and/or deletion of policies from all sections of the Board of Education Policy Guide, with the intent of a second reading and Board action during the July 10, 2017 Regular Board Meeting. L. Tiger Info
13.0 Operations Services
72. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
73. Discussion, motion and vote on motion to approve or disapprove the re-bid received for the Kirkland Activities Complex – Fire Suppression Bid package from the lowest responsible bidder, and to assign such construction contract to Flintco Construction Solutions, Inc. in the amount of $72,215.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions, Inc.’s contract dated March 8, 2016. Payment will be made from 2015 Bond Funds. B. Tolomeo Action
74. Discussion, motion and vote on motion to approve or disapprove the contract submitted by Tyler Technologies, Inc. to provide services for proposed Global Positioning System (GPS) project. Total cost to the District is $94,382.00 and will be paid from Bond Funds. D. Blackburn Action
14.0 Instructional Services
75. Discussion, motion, and vote on motion to approve or disapprove statutory waiver for Stephanie Watkins, 70 O.S. 3-124, to fill a vacant Media Specialist position at Country Lane Intermediate for the 2017-2018 school year. K. Dyess Action
76. Discussion, motion, and vote on motion to approve or disapprove the bid from Rehab Source for Kids to provide occupational and physical therapy to special education students beginning with the 2017-2018 school year. Total cost to the District will be $59.00 per hour and will be paid with General Funds or through Medicaid. K. Dyess/Dr. Coates Action
77. Discussion, motion, and vote on motion to approve or disapprove the Gifted & Talented Advisory Council members for the 2017-2018 school year; along with the date, time and place for the annual council meeting scheduled for August 15, 2017 at 11:00 am in room 128 at Central on Main. J. Peterson Action
15.0 Technology Services
78. Discussion, motion and vote on motion to approve or disapprove the Purchase of Audio Systems for new Construction between Broken Arrow Public Schools and Lightspeed Technologies, Inc. Total cost to the District is $67,215.00 and will be paid with Bond Funds. B Stout Action
16.0 Business Services
79. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
80. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
17.0 New Business
81. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
18.0 Adjourn
82. Adjournment. Action
REGULAR BOARD MEETING 6.5.2017 The Board Retreat Special Board Meeting is scheduled for June 8 and June 9. It will be held in the Annex at NSUBA beginning at 8:00 a.m. The next Regular Board Meeting is June 26, 2017 at 6:00 p.m. at the ESC, 701 S. Main Street, Broken Arrow, OK 74012.