Agenda
TYPE: Regular Meeting - New Format
DATE: 5/8/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 5.8.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Azaleah Whitaker a 9th grade visual arts student at Freshman Academy. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the April 10, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition and introduction of Kaylee Neighbors for being named winner of the Congressional Institute National Art Award. R. Dale Info
7. Recognition and introduction of Jada Holliday, a recipient of the prestigious U.S. Presidential Scholars Award, received in Career and Technical Education. L. Burns Info
7.0 Donation
8. Discussion, motion, and vote on motion to approve or disapprove the donation by Spring Creek Parent Teacher Association (PTA) providing $12,000.00 for a new track at Spring Creek Elementary. There is no cost to the District. M. Bergwall Action
9. Discussion, motion, and vote on motion to approve or disapprove the donation by Ernest Childers Middle School Parent Teacher Association (PTA) to provide outdoor activities equipment at Ernest Childers Middle School. There is no cost to the District. M. Bergwall Action
8.0 Employment
10. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Grade Principal at Broken Arrow High School, with such employment subject to mutually acceptable and fully executed written contract of employment. M. Officer Action
9.0 Comments From The Public
11. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
10.0 Reports to the Board
12. Discussion of the Broken Arrow Education Association Report. K. Cook Info
13. Discussion of the Legislative updates. L. Tiger Info
14. Presentation and discussion of the Budget updates and cuts. N. Eneff and Dr. Dunlop Info
11.0 Approve or Disapprove General Consent Agenda Items
A) Superintendent
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and OSSBA for whole board training on June 8, 2017. Total cost to the District is $600.00 and will be paid with Board General Funds. Dr. Dunlop
Action
16. Accept and approve the 2017-2018 Board of Education negotiations team as selected. Dr. Dunlop
Action
B) Human Resources
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
19. Accept and approve rehire of District support staff for 2017-2018. L. Tiger
Action
20. Accept and approve rehire of District substitutes for 2017-2018. L. Tiger
Action
21. Accept and approve rehire of District certified staff moving from 1st-year temporary contract to 2nd-year temporary contract for 2017-2018. L. Tiger
Action
22. Accept and approve rehire of District certified staff moving from 2nd-year temporary contract to a regular continuing contract for 2017-2018. L. Tiger
Action
23. Accept and approve rehire of District certified staff on regular continuing contract for 2017-2018. L. Tiger
Action
24. Accept and approve rehire of District certified staff with 12-month contracts for 2017-2018. L. Tiger
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Community Care, providing the District’s employee assistance program. This agreement begins July 1, 2017 and has a rate guarantee for three (3) years, to be reviewed by the board on an annual basis. Total cost to the District is $18,816.00 and will be paid from General Fund. L. Tiger
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frontline Education, providing services for the District’s time and attendance. Total cost to the District is $40,138.00 plus a one-time start-up fee of $10,000.00 and will be paid from General Fund, 180. L. Tiger
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Frontline Education, providing absence and substitute management system for employees through AESOP. Total cost to the District is $20,153.40 and will be paid with General Funds. A. Stout
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cooperative Council for Oklahoma School Administration (CCOSA), providing a one day Writing Personal Development Plans training for principals on June 1, 2017. Total cost to the District is $1,500.00 and will be paid from General Fund. A. Stout
Action
C) Operations Services
29. Accept and approve the attached list of itemized bus rentals as received by the Transportation department and Chief Operating Officer. M. Bergwall
Action
30. Accept and approve the donation by Manhattan Construction Company and Flintco Construction Solutions Inc. providing BOK tickets for use at the Broken Arrow High School graduation ceremony at the BOK Center. There is no cost to the District. M. Bergwall
Action
31. Accept and approve the donation by Broken Arrow Electric Supply, Inc. in the amount of $1,500.00 to provide eighteen (18) Columbia LED Fixtures for installation at the Multi-Purpose Facility. There is no cost to the District. B. Tolomeo
Action
32. Accept and approve the donation by BridgePoint Electric in the amount of $3,500.00 providing a lighting installation of eighteen (18) Columbia LED fixtures at the Multi-Purpose Facility. There is no cost to the District. B. Tolomeo
Action
D) Instructional Services
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice, providing snow cone vending for the Broken Arrow Freshman Academy’s Freshmen Fest scheduled for May 12, 2017. There is no cost to the District. M. Officer
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice, providing snow cone vending for the Oneta Ridge 7th Grade Day scheduled for May 5, 2017. Total cost to the District is $350.00 and will be paid with site activity funds. M. Officer
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kona Ice, providing snow cone vending for the Oneta Ridge 8th Grade Day scheduled for May 12, 2017. Total cost to the District is $650.00 and will be paid with site activity funds. M. Officer
Action
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and NoodleTools, providing online licenses for student research projects in the media centers. Resource include note taking, outlining citation, document archiving and collaborative research and writing. Total annual cost to the District is $1,192.00 with a three year total of $5,976.00 for a three year term and will be paid with Bond Funds. M. Officer
Action
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Read Naturally, providing a research based program to fully implement RTI District wide. This is the first year of a three year agreement (to be reviewed annually and approved by the BOE). The quotes are for secondary and elementary licenses. The first year is $19,750.00 (pro-rated to end on fiscal year) and years two and three are $23,750.00 each. Read Naturally will be paid with Instructional Bond Funds. M. Officer
Action
38. Accept and approve the purchase of Fifteen Hundred and Eighty (1580) ASUS Chromebooks - C202SA-YS02 and Licensing in an amount up to $320,000.00 from the lowest responsible vendor with renewal bid #B16-11, Twotrees Technology. M. Officer
Action
39. Accept and approve the NEW agreement between Broken Arrow Public Schools and Juliani Media, LLC, as guest speaker at the BAPS Administrative Retreat July 27, 2017. Total cost to the District is $7,500.00 and will be paid with District Activity Funds. Dr. Coates
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Recovery Services of Oklahoma, Inc. providing Aspen Creek ECC Medicaid health home services as needed. There is no cost to the District. J. Brassfield
Action
E) Student Services
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and 97.1 FM Radio – The Sports Animal – providing the broadcast of all regular season and post-season home and away football games for the 2017-2018 Football season. Total cost to the District is $800.00 per week and will be paid from Fund 61, Project 803. K. Ellett
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Paragon Marketing Group, LLC., to telecast live on ESPN the BAHS varsity football game against Union High School on August 26, 2017. There is no cost to the District. K. Ellett
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and Andolini’s Pizzeria, providing full catering service for the end of year Tennis Banquet to be held May 16, 2017 at the Varsity Club. Total cost to the District is $1,047.40 and will be paid from Fund 61, Project 941. K. Ellett
Action
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Drugs of Abuse Testing Laboratory, Inc. (DATL), providing pre-season student athletes’ random drug testing for the 2017-2018 fiscal year. Total cost to the District will be $9.95 per drug screen and $85.00 per steroid testing and will be paid with Athletic Funds. K. Ellett
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nicholas Clement, providing choreography for the Kick Classes for the BA Tigettes. Dates of service are May 12 and 13, 2017. Total cost to the District is $2,800.00 and will be paid with Tigettes Activity Funds. K. Ellett
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Youth Football Association in conjunction with USA Football, allowing their request to use the BAHS Indoor Facility, Varsity Club and Tiger Field on July 15, 2017 for Head-up Training. The Districts’ middle school football coaches will attend, at no charge, in exchange for the building/field usage. Area youth coaches will also participate in the training. There is no cost to the District. K. Ellett
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and BA Soccer Club at Indian Springs Sports Complex, providing two fields for two evenings of boys and girls soccer tryouts, scheduled for May 18 and 19, 2017. Total cost to the District is $320.00 and will be paid with Soccer Booster Funds. K. Ellett
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Monica Burgess Photography, providing photo opportunities for the BAHS Prom to be held on April 29, 2017. Total cost to the District is $3,900.00 and will be paid with Activity Fund Project 874. J. Jedamski
Action
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Elite Custom Photo Booths, providing entertainment for the students participating in Project Graduation. Total cost to the District is $810.00 and will be paid with Project Graduation Fund 987. J. Jedamski
Action
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Owl Nite Security, providing security for Project Graduation on May 15 and 16, 2017. Total cost to the District is $1,039.80 and will be paid from Project Graduation, Fund 987. J. Jedamski
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BOK Center Catering, providing bottled water for the BAHS teachers during graduation on May 15, 2017. Total cost to the District is $250.00 and will be paid with Activity Funds. J. Jedamski
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, providing inflatable entertainment for students at the Broken Arrow Freshman Academy attending the Freshman Fest on May 12, 2017. Total cost to the District is $1305.00 and will be paid with BAFA Student Council Fund 934. J. Jedamski
Action
53. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Joe Allison, for additional travel expenses related to the Awards Banquet for the Pride of BA. Original cost to the District was $1200.00. The additional cost to the District is $325.60 and will be paid with Band Activity Funds. Dr. Dale
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and BOK Center Catering, providing catering services for staff participating in graduation May 15, 2017. Total cost to the District is $2,504.30 and will be paid with Coke Activity Funds. C. Perry
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ervin Photography, providing stage photographs of graduating seniors for the Class of 2017 on May 18, 2017. There is no cost to the District. C. Perry
Action
F) Technology Services
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Red Dot Laser Tag, providing 240 students of B&A Connections an on-site field trip scheduled for June 12 and 13, 2017. Total cost to the District is $750.00 and will be paid with B&A Connections Activity Fund. D. Renz
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Red Dot Laser Tag, providing 240 students of B&A Connections an on-site field trip scheduled for July 25 and 27, 2017. Total cost to the District is $750.00 and will be paid with B&A Connections Activity Fund. D. Renz
Action
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Peak Uptime, providing the District's NetAPP (primary data storage and disaster recovery storage). Total Cost to the district is $68,715.31 for the 2017-2018 and 2018-2019 school years and will be paid form bond funds. B. Stout
Action
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Mizuni, Inc., providing the District's Schools Interoperability Framework (SIF) Compliance Agent for State Wave Reporting Program. Total Cost to the District is $64,608.00 for the 2017-2018 school year and will be paid from Bond Funds. B. Stout
Action
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Trebron Company, Inc providing ArcMail Technology (backup, retention and archive capabilities). This is the second year of a three year agreement with annual review and approval by the Board of Education. Total cost to the District is $13,138.67 and will be paid with Bond Funds. B. Stout
Action
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI, providing district-wide Microsoft EES Volume licensing for the 2017-2018 school year. Total cost to the District is $74,798.00 and will be paid from Bond Funds. B. Stout
Action
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Landesk Financial Services, continuing the District's unlimited licensing, support and maintenance for as many computers as the District owns and Service Desk. This is the third year of a five year agreement with annual review and approval by the Board of Education. Total cost to the District is $157,989.70, and will be paid with Bond Funds. B Stout
Action
G) Business Services
63. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
64. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
65. Accept and approve the attached revisions to the Guidelines to the One to One (901) subaccount in the Administrative Office Activity Fund. D. Dollahon
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and AVIS, providing express billing advantages for the District to book reservations for travel. This process streamlines the booking/billing process. There are no up-front-fees to participate in the program. N. Eneff
Action
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Liberty Assignment Corporation for the purpose of assigning District liability for claimant annuity payment to Liberty Assignment Corporation. There is no cost to the District. C. Metevelis
Action
68. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation/Exelon Company, the third party vendor from which the District purchases natural gas. Natural gas is purchased based on the index price published in the FERC Gas Market report. The index adder has not changed for several years and remains at .0350. This will be paid from Building Funds. C. Metevelis
Action
69. Accept and approve the agreement between Broken Arrow Public Schools and Tyler Technologies/Versatrans for the purpose of receiving from vendor equipment/software and installing same on district vehicles for proof of concept as per the terms of the Global Positioning System Request for Proposal. C. Metevelis
Action
12.0 Superintendent & Board of Education Communications
70. Discussion, motion, and vote on motion to approve or disapprove the reappointment of Scott Wise to the Economic Development Corporation Board, pursuant to the BAEDC by laws. Mr. Wise is being reappointed for a new three-year term which expires May 30, 2020. Dr. Dunlop Action
71. Discussion, motion, and vote on motion to approve or disapprove the reappointment of Rob Whitlock to the Economic Development Corporation Board, pursuant to the BAEDC by laws. Mr. Whitlock is being reappointed for a new three-year term which expires May 30, 2020. Dr. Dunlop Action
72. Discussion, motion and vote on motion to approve or disapprove a resolution calling on the legislature to restore the Gross Production Tax to 7%. Dr. Dunlop Action
13.0 Operations Services
73. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
74. Discussion, motion, and vote on motion to approve or disapprove the purchase of teacher furniture for the Broken Arrow High School Classroom Addition – Phase I 2015 Bond Project from L&M Office Furniture. Total cost to the District is $17,043.18 and will be paid from Bond Funds. B. Tolomeo Action
75. Discussion, motion, and vote on motion to approve or disapprove the purchase of student furniture for the Broken Arrow High School Classroom Additions – Phase I 2015 Bond Projects, in the amount of $101,148.00, from Thompsons Educational Furnishings, with payment from 2015 Bond Funds. B. Tolomeo Action
76. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received from Advantage Glass, LLC Dba Advantage Window Treatments for the Freshman Academy Addition project – Window Treatments bid package in the amount of $2,785.00 and acceptance of the bid received from the second lowest responsible bidder, Contract Drapery and Blind, Inc. in the amount of $5,150.00; and approve award of a construction contract, and assign such construction contract to Manhattan Construction Company; and authorize the Chief Operating Officer to execute the contract assigned to Manhattan Construction Company and to approve changes to such contract within the Guaranteed Maximum Price (GMP) approved by the BOE March 6, 2017. B. Tolomeo Action
77. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received from York Electronic Systems, Inc. for the Freshman Academy Addition project – Communications and A/V Complete bid package in the amount of $19,838.00 and acceptance of the bid received from the second lowest responsible bidder, Techsico Enterprise Solutions in the amount of $26,911.00; and approve award of a construction contract, and assign such construction contract to Manhattan Construction Company; and authorize the Chief Operating Officer to execute the contract assigned to Manhattan Construction Company and to approve changes to such construction contract within the Guaranteed Maximum Price (GMP) approved by the BOE March 6, 2017. B. Tolomeo Action
78. Discussion, motion, and vote on motion to approve or disapprove the purchase of teacher furniture for growth and/or furniture replacement district wide from L&M Office Furniture. Total cost to the District is $9,909.90 and will be paid from Bond Funds. B. Tolomeo Action
79. Discussion, motion, and vote on motion to approve or disapprove the purchase of student furniture for growth and/or furniture replacement district wide from Thompson Educational Furnishings. Total cost to the District is $75,645.75 and will be paid from Bond Funds. B. Tolomeo Action
80. Discussion, motion and vote on motion to approve or disapprove the re-bid received for the Kirkland Activity Complex Renovation project - Metal Panels – Complete submitted by the lowest responsible bidder, ML Jones in the amount of $80,874.00; and Fences & Gates - Complete submitted by the lowest responsible bidder, Owasso Fence in the amount of $103,000.00; and approve award of construction contracts, and assign such construction contracts to Flintco Construction Solutions, Inc.; and authorize the Chief Operating Officer to execute the contracts assigned to Flintco Construction Solutions Inc. and to approve changes to such construction contracts within the Guaranteed Maximum Price (GMP) approved by the BOE April 10, 2017. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions, Inc.’s contract dated March 8, 2016. Payment will be made from Bond Funds. B. Tolomeo Action
81. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received from Techsico Enterprise Solutions for the Performing Arts Center Renovation project – Structured Cabling – Complete bid package in the amount of $15,023.00 and the acceptance of the bid received from DCI as the lowest responsible bidder of the same bid package in the amount of $5,250.00; and approve award of a construction contract, and assign such construction contract to Flintco Construction Solutions; and authorize the Chief Operating Officer to execute the contract assigned to Flintco Construction Solutions and to approve changes to such construction contract within the Guaranteed Maximum Price (GMP) approved by the BOE April 10, 2017. B. Tolomeo Action
82. Discussion, motion and vote on motion to approve or disapprove the bid submitted by AIRCO Service, Inc. as the lowest responsible bidder providing replacement of nine (9) HVAC units at Arrowhead Elementary. Total cost to the District is $49,625.00 and will be paid from Bond Funds. G. Moore Action
83. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Matthews Ford, providing an F-Series SD Box Truck, as a fleet vehicle for the District. All bidding was conducted pursuant to District purchasing policy. Total cost to the District is $47,100.00 and will be paid from Child Nutrition funds pending state approval. G. Moore Action
84. Discussion, motion and vote on motion to approve or disapprove the bid submitted by the lowest responsible bidder, Bob Hurley Ford providing two (2) Ford F-250 4WD trucks and one (1) Ford F-550 XL 4WD truck, as fleet vehicles for the District. All bidding was conducted pursuant to District purchasing policy. Total cost to the District is $88,201.00 and will be paid from 2017 General Obligation Bond Funds. G. Moore Action
85. Discussion, motion, and vote on motion to approve or disapprove the recommendation by the Superintendent for the naming of the Kirkland Activities Complex to be located at College Street and Lynn Lane. M. Bergwall Action
86. Discussion, motion, and vote on motion to approve or disapprove the recommendation by the Superintendent for the naming of the Varsity Training Center currently the Multi-Purpose Facility located at Memorial Stadium on the Broken Arrow High School campus. M. Bergwall Action
87. Discussion, motion, and vote on motion to approve or disapprove the recommendation by the Superintendent for the naming of the Options Academy currently the Broken Arrow Academy located at the former Haskell Middle School. M. Bergwall Action
14.0 Instructional Services
88. Presentation and discussion of the OER Textbook process. M. Officer Info
15.0 Technology Services
89. Discussion, motion and vote on motion to approve or disapprove the purchase of AVAYA VOIP phone systems to include phone systems/ sets, migration to the server addition for voice mail management system, installation from the lowest responsible bidder, VIP Technology Solutions Group, LLC of Coweta, Oklahoma, in the amount of $453,485.00, payment from Bond Funds. B. Stout Action
90. Discussion, motion and vote on motion to approve or disapprove the Purchase of a Server between Broken Arrow Public Schools and Twotrees Technologies, in the amount of $38,201.00. B. Stout Action
16.0 Business Services
91. Presentation and discussion of the monthly financial reports through April 30, 2017. N. Eneff Info
92. Presentation and discussion of the Treasurer’s Reports for April 2017. D. Dollahon Info
93. Presentation and discussion of the Activity Fund Reports for April 2017. D. Dollahon Info
94. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
95. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
17.0 New Business
96. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
18.0 Executive Session
97. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss negotiations with BAEA pursuant to Oklahoma Statute title 25, Section 307 (B)(2) and to discuss the evaluation and employment of Janet Dunlop, Superintendent, pursuant to Oklahoma Statute 25, section 307 (B)(1) of the Oklahoma Open Meeting Act. N. Eneff and Dr. Dunlop Action
19.0 Return to Open Session
98. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
99. Statement of executive session minutes by Board Clerk. Info
20.0 Adjourn
100. Adjournment. Action
The next Regular Board Meeting will be held at 6:00 pm on June 5, 2016 at the Education Service Center Board Room, 701 S Main Street, Broken Arrow, OK 74012.