Agenda
TYPE: Regular Meeting - New Format
DATE: 4/10/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 4.10.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Info
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jace Belknap, a 10th grade student at Broken Arrow High School. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the March 6, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the March 31, 2017 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Recognition and introduction of the 2017 National Merit Finalists. L. Burns Info
8. Recognition and introduction of Olivia Woodrich for being named a distinguished finalist for the Prudential Spirit Award. Ms. Lorrie Haworth, a Prudential representative, is here to make the presentation. L. Burns Info
9. Recognition and introduction of the First Robotics Competition district First Place Winners. S. Turner Info
10. Recognition and introduction of Broken Arrow Fire Chief Jeremy Moore and Assistant Fire Chief Mark Steward. G. Moore Info
11. Recognition and introduction of the Business Services group for their receipt of the GFOA's Certificate of Achievement for Excellence in Financial Reporting. Dr. Dunlop Info
7.0 Donation
12. Discussion, motion, and vote on motion to approve or disapprove the anonymous donation of $5,000.00 to be donated to the BA Athletic program, earmarked for the Tigette program. The donation is to help students in financial need. M. Knight Action
8.0 Comments From The Public
13. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
14. Discussion of the Legislative Updates. L. Tiger Info
15. Presentation and discussion of the Budget update and cuts. N. Eneff Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Communication Services
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Matthews Ford, providing the BAPS Teacher of the Year a vehicle through the 2017-2018 school year. There is no cost to the District. A. Summers
Action
17. Accept and approve the attached list of itemized property of Tiger Threads as obsolete and/or no longer economically feasible to maintain for use in the store, declare as surplus, and authorize disposition of the property. C. Welborn
Action
B) Human Resources
18. Accept and approve the proposed holiday schedule for 12-month employees. L. Tiger
Action
19. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
20. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
21. Accept and approve the proposed revision to Board Policy #1250, Equal Opportunity Non-Discrimination Statement Policy. The current version is name specific with regard to the contact person designated to handle complaints while the revised version removes the name of the individual and will list only the title of the individual to whom the complaint should go. This change will eliminate the need to update the policy every time there is movement through resignation, retirement or job position change. L. Tiger
Action
C) Operations Services
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Affordable DJ of Tulsa, providing music and entertainment for the Transportation Department’s end of year employee appreciation picnic. Total cost to the District is $200.00 and will be paid from the Transportation Activity Fund. D. Blackburn
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Just Gotta Jump!, providing inflatables for the Transportation department’s end of school year event. Total cost to the District is $117.00 and will be paid from the Transportation Activity Fund. D. Blackburn
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Detection Canines of Oklahoma, providing substance awareness and canine detection services for the 2017-2018 school year. Total cost to the District is a not-to-exceed amount of $8,000.00 and will be paid from General Funds. D. Blackburn
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and American Red Cross, providing CPR training to BAPS staff. Total cost to the District is a not to exceed amount of $2,500.00 and will be paid from the General Fund. D. Blackburn
Action
26. Accept and approve the donation by Thompson Educational Furnishings in the amount of $600.00 to provide five (5) task chairs for use by students at Broken Arrow High School for the Chrome Desk Instructional Program. There is no cost to the District. M. Bergwall
Action
27. Accept and approve the donation by the Aspen Creek Elementary School Parent Teacher Association (PTA) in the amount of $5,677.00 for one (1) basketball goal and soccer goals to provide an outdoor activities area for use by the students at Aspen Creek Elementary School for outdoor activities as deemed appropriate by the site Principal. There is no cost to the District. M. Bergwall
Action
28. Accept and approve a NEW Agreement between the District and the City of Broken Arrow providing a Permanent Right of Way, Permanent Right of Way Easement, and a Temporary Construction Easement for street widening as part of the City’s 9th Street (Lynn Lane) Widening Elgin to El Paso – ST1210-Parcel No. 24 project. The City is requesting a Permanent Right of Way for the sum of ten dollars ($10.00) and temporary construction easement in the sum of one dollar ($1.00). The temporary construction easement would be for a period of not more than 6 months from the date of the start of construction with the District providing a utility easement and right of way over and across District property located at the former North Intermediate High School the future site of the Kirkland Activities Center located 808 E. College and the Broken Arrow Academy, formerly Haskell Middle School, located at 412 S. 9th Street. M. Bergwall
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow providing a permanent Right of Way, Permanent Right of Way Easement, and a Temporary Construction Easement for street widening as part of the City’s 9th Street (Lynn Lane) widening Elgin to El Paso – ST1210 – Parcel No. 34 project. The City is requesting a Permanent Right of Way for the sum of ten dollars ($10.00) and temporary construction easement in the sum of one dollar ($1.00). The temporary construction easement would be for a period of not more than 12 months from the date of the start of construction with the District providing a utility easement and right of way over and across District property located at the former North Intermediate High School (the future site of the Kirkland Activities Center) located at 808 E College and the Broken Arrow Academy, formerly Haskell Middle School, located at 412 S 9th Street. M. Bergwall
Action
30. Accept and approve a NEW Agreement between the District and the City of Broken Arrow providing a Temporary Construction Easement for the trunk sewer line project near Central on Main. The City is requesting a temporary construction easement in the sum of one dollar ($1.00). The temporary construction easement would be for a period of not more than 12 months from the date of the start of construction with the District providing a utility easement and right of way over and across District property located at Central on Main located 210 North Main Street. M. Bergwall
Action
D) Instructional Services
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jeanetta Calhoun Mish, providing a Poetry Seminar and writing workshops for the BAHS students on April 12, 2017. Total cost to the District is $150.00 and will be paid with Activity Funds. M. Officer
Action
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dave & Buster’s, providing an incentive goal for the students at the Broken Arrow Academy. The event is scheduled for May 10, 2017. Total cost to the District is $511.76 and will be paid with Activity Funds. M. Officer
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables, providing entertainment for the students at Oliver Middle School on May 5, 2017. Total cost to the District is $5,290.00 and will be paid with site activity funds. M. Officer
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpman Party Rentals, providing entertainment for 8th Grade Day at Oneta Ridge Middle School on May 12, 2017. Total cost to the District is $825.00 and will be paid with Site Activity Funds. M. Officer
Action
35. Accept and approve the purchase of playground equipment from Pay By Design, Inc. specifically designed for special education students. Sites benefitting from the purchase are Leisure Park, Liberty, Aspen Creek and Country Lane Intermediate. Total cost to the District is $32,000.00 and will be paid with SPED Grant Fund 621. J. Peterson
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Olinger’s Educational Consulting Services, LLC, providing a professional development program called “Applied Behavior Analysis (ABA)” therapy to improve behavioral and social functioning. Total cost to the District is $1,500.00 and will be paid with SPED 621 Grant Funds. J. Peterson
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jumpman Party Rentals, providing entertainment for Spring Creek’s Super Kids Day on May 19, 2017. Total cost to the District will be $1,690.00 and will be paid with site activity Funds. J. Peterson
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Education Consulting Service, Inc. to provide training on Cluster Grouping and Differentiation Support to BAPS Enrichment Specialists. Total cost to the District is $5,450.00 and will be paid from General Fund. S. Turner
Action
39. Accept and approve the First Robotics Team, TigerStrike, to attend and compete in the FRC National Championship competition in Houston, TX or St. Louis, MO, April 2017. The trip will cost approximately $3000 and will be paid with donations and activity fund. S. Turner
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Scholastic Inc. providing professional development in the academic area of reading. Total cost to the District is $11,400.00 and will be paid with Title IIA funds. S. Turner
Action
41. Accept and approve the Business Professionals of America trip to Orlando, Florida for the National Leadership Conference May 10-14, 2017. Total cost is estimated at $900 per person plus food and entertainment expenses and will be paid with activity funds. L. Burns
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Public Consulting Group for the purchase of adding a transportation module to EdPlan. Total cost to the District is $6,500.00 and will be paid with SPED Grant Fund 621. Dr. Coates
Action
E) Student Services
43. Accept and approve the Broken Arrow High School Varsity Softball team travel to, attend and compete in the Erie Tournament of Champions Softball Tournament, August 30 -September 3, 2017, in Erie, Colorado. The cost is approximately $275.00 per student to be paid with by the Booster Club. K. Ellett
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and TW’s AFAB Catering, providing full service catering for the annual Sports Medicine Banquet to be held on May 18, 2017 at the Varsity Club. Total cost to the District is $1,436.75 and will be paid with Sports Medicine Booster Funds. K. Ellett
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Colorado High School Activities Association, allowing the BAHS softball team to participate in the Erie Softball Tournament of Champions scheduled August 31 through September 2, 2017 in Erie, Colorado. Total Cost to the District is a $450.00 entry fee and will be paid with Softball Booster Funds. K. Ellett
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Carrabba’s Italian Grill, providing full service catering for the Baseball Banquet to be held May 19, 2017 at Central on Main. Total cost to the District is $2,050.00 and will be paid with Baseball Activity Funds. K. Ellett
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Skiatook Public Schools, allowing BAHS boys and girls to participate in the Skiatook Invitational Classic Basketball Tournament January 4 through 6, 2018. There is no cost to the District to participate. K. Ellett
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and PartyServe, providing full catering services for the Wrestling end of year Banquet scheduled for May 2, 2017 at the Broken Arrow High School Cafeteria. Total cost to the District is $2,700.00 and will be paid with Wrestling Activity Funds. K. Ellett
Action
49. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Competitive Edge, providing choreography for the Pom Classes for the BA Tigettes. Dates of service are June 9 through June 11, 2017. Total cost to the District is $2,800.00 and will be paid with Tigettes Activity Funds. K. Ellett
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Paragon Marketing Group, LLC (ESPN) to televise the Boys Varsity High School Football game with Union High School on Saturday, August 26, 2017 at 11:00 am CST at the Broken Arrow Memorial Stadium. There is no cost to the District, however, PMG will pay the sum of $1,000.00 to BAHS. K. Ellett
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Moore Public Schools, providing an opportunity for the BAHS boys basketball team to participate in the John Nobles Basketball Tournament scheduled for January 18, 19 and 20, 2018. There is no cost to the District. K. Ellett
Action
52. Accept and approve the Broken Arrow Indoor Percussion group travel to and compete in the WGI World Championship competition in Dayton, Ohio, April 19 - April 23, 2017. The trip is paid by the student fees collected each year and from the Activity Funds. Dr. Dale
Action
53. Accept and approve the NEW agreement between Broken Arrow Public Schools and Robinson Glass for the moving and installation of four 6’ X 8’ mirrors from Theater Arts, Inc. to Broken Arrow Freshman Academy Choir Room. Total cost to the District is $230.00 and will be paid with BAFA Choir Activity Funds. Dr. Dale
Action
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and LionsRoad Studios for DJ services for the BAHS Choir Banquet and Dance scheduled for May 7, 2017. Total cost to the District is $1,690.00 and will be paid with BAHS choir activity funds. Dr. Dale
Action
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dr. Joe Missal, for clinician services scheduled for April 2017 for the BAHS Wind Ensemble and Symphonic Band. Total cost to the District is $350.00 and will be paid with Band Activity Funds. Dr. Dale
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Andrew Anderson, providing musical arrangements and/or composition for the BAFA Wind Ensemble. Total cost to the District is $500.00 and will be paid with Band Activity Funds. Dr. Dale
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, providing two coach buses to transport the BAHS Wind Ensemble to the OSSAA State Band Contest in Norman on April 13, 2017. Total cost to the District is $2,150.00 and will be paid with Band Activity Funds. Dr. Dale
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bengt Eklund, providing the BAHS Show Choirs choreography for spring show choir tryouts. This work will be performed on April 14 and 15, 2017. Total cost to the District is $1,500.00 and will be paid with activity funds. Dr. Dale
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Integrity Lighting, Inc., a rental agreement for lighting equipment to be used during the Sequoyah Middle School Advanced Drama production of “Mad Tea Party” scheduled for April 18 and April 20 at 7:00 p.m. Total cost to the District is $260.00 and will be paid with Drama Activity Funds. Dr. Dale
Action
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mr. Joe Allison, allowing Mr. Allison to be the keynote speaker for the end of the year BAHS Pride Banquet scheduled for April 28, 2017. Total cost to the District is $500.00 and will be paid with Band Activity Funds. Dr. Dale
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Lindsay Kusmierczak, providing Color Guard instruction for the 2017-2018 school year for the Pride. Total cost to the District is $500.00 and will be paid with Band Activity Funds. Dr. Dale
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf Ops, providing Laser Tag for the students participating in Project Graduation on May 15, 2017. Total cost to the District is $547.00 and will be paid with Project Graduation Fund 878. J. Jedamski
Action
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars, providing entertainment for students participating in Project Graduation on May 15, 2017. Total cost to the District is $570.00 and will be paid with Project Graduation Funds. J. Jedamski
Action
64. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, providing entertainment for students participating in Project Graduation on May 15, 2017. Total cost to the District is $3, 370.00 and will be paid with Project Graduation Funds. J. Jedamski
Action
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cherry Berry, providing refreshments for the BAHS Prom scheduled for April 29, 2017. Total cost to the District is $900.00 and will be paid with Activity Funds. J. Jedamski
Action
66. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables, providing entertainment for the students participating in Project Graduation on May 15, 2017. Total cost to the District is $1,630.00 and will be paid with Project Graduation Fund 878. J. Jedamski
Action
67. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Henna Chick, providing henna tattoos for students participating in Project Graduation. Total cost to the District is $765.00 and will be paid with Project Graduation Fund 987. J. Jedamski
Action
68. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cordes Keynotes and Seminars, providing a speaker for the 2018 Leadership Retreat scheduled for September 23, 2017. Total cost to the District is $5,000.00 and will be paid with Student Council Fund 934. J. Jedamski
Action
69. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sportside Entertainment, Inc., providing inflatables for the BAHS Spring Fest scheduled for April 22, 2017. Total cost to the District is $1,100.00 and will be paid with Student Council Fund 934. J. Jedamski
Action
70. Accept and approve the NEW agreement between Broken Arrow Public Schools and Varsity Brands, providing an opportunity for BAHS to win $25,000.00 in the America’s Most Spirited High School Contest. There is no cost to the District to enter. G. Spencer or J. Jedamski
Action
71. Accept and approve the NEW agreement between Broken Arrow Public Schools and American Auto Parks, providing reserved parking for the BAHS staff during graduation at the BOK on May 15, 2017. Total cost to the District is $1,000.00 and will be paid with Activity Funds. C. Perry
Action
72. Accept and approve the NEW agreement between Broken Arrow Public Schools and Axiom Audio, Inc., providing enhanced sound for the BAHS graduation and the BOK Center. Total cost to the District is $8,780.00 and will be paid with General Funds. C. Perry
Action
73. Accept and approve the NEW agreement between Broken Arrow Public Schools and Performance Stage, Inc., providing confetti blowers for the 2017 BAHS Graduation. Total cost to the District is $2,769.60 and will be paid with Senior Class Activity Funds. C. Perry
Action
F) Technology Services
74. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Cox Communications adding Timber Ridge Elementary and Multi-Purpose facility, located at the old North Intermediate Site. Total Cost of the District will be $32,755.80 minus funds paid by e-rate and will be paid with General Fund. B. Stout
Action
G) Business Services
75. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ImageNet Consulting (LaserFiche), providing annual software support for the 2017-2018 school year and three (3) consecutive years following with annual review by the Board of Education. Total cost annually to the District is $19,318.00 and will be paid with Bond Funds. N. Eneff
Action
76. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and First Southwest Asset Management, LLC; providing arbitrage rebate services. Total cost to the District is $2,150.00 and will be paid with General Fund 191. N. Eneff
Action
77. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bankcard Merchant, providing the Athletic Department the ability to take credit cards. There is no cost to the District. D. Dollahon
Action
79. Accept and approve the requested fundraisers for Spring Creek Elementary Activity Fund. D. Dollahon
Action
80. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Arrow Group as Risk Management Consultants and Agent of Record for the District’s insurance plans. There is no cost to the District for agency services. C. Metevelis
Action
81. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Consolidated Benefits Resources (CBR) for 2017-2018 fiscal year. CBR provides third party administrator and consulting services for the District’s self-funded worker’s compensation plan. Total cost to the District is $2,900.00 and will be paid from General Fund. C. Metevelis
Action
11.0 Operations Services
82. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
83. Discussion, motion and vote on motion to award construction contracts for the High School South Parking Lot Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $1,995,213.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions’ contract dated December 15, 2015. Payment will be made from the 2015 Bond Funds. B. Tolomeo Action
84. Discussion, motion and vote on motion to award construction contracts for the High School Baseball/Softball Entry Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $193,841.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions’ contract dated December 15, 2015. Payment will be made from the 2015 Bond Fund. B. Tolomeo Action
85. Discussion, motion and vote on motion to award construction contracts for the Kirkland Activity Complex Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $5,014,504.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions’ contract dated March 8, 2016. Payment will be made from the 2015 Bond Fund. B. Tolomeo Action
86. Discussion, motion and vote on motion to approve or disapprove the bids submitted by the lowest responsible bidders, Summit Bus, providing two (2) 2017 77-passenger conventional school buses, and Midwest Bus Sales, providing two (2) 2017 14-passenger Type A buses with lifts. All bidding was conducted pursuant to competitive bidding as required by law. Total cost to the District is $309,576.00 and will be paid from 2009 Bond Funds. D. Blackburn Action
87. Discussion, motion and vote on motion to approve or disapprove the bid submitted by C & C Tile and Carpet Company as the lowest responsible bidder providing carpet replacement for eighteen (18) classrooms at Arrowhead Elementary. Total cost to the District is $57,080.00 and will be paid from the 2015 Bond Fund. G. Moore Action
88. Discussion, motion and vote on motion to approve or disapprove the bid submitted by AIRCO Service Inc. as the lowest responsible bidder providing replacement and/or rebuilding of fifteen (15) HVAC units at Broken Arrow High School. Total cost to the District is $298,400.00 and will be paid from Bond Funds. G. Moore Action
89. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Custom Services, Inc. as the lowest responsible bidder providing replacement of six (6) HVAC units at Central on Main. Total cost to the District is $54,995.00 and will be paid from Bond Funds. G. Moore Action
90. Discussion, motion and vote on motion to approve or disapprove Section 413 boundary to Rhoades Elementary from Oak Crest Elementary. M. Bergwall Action
91. Discussion, motion and vote on motion to approve or disapprove the purchase of telescopic bleachers for Leisure Park Elementary School to provide additional seating in the Gymnasium. Total cost to the District is $16,186.00 and will be paid from Bond Funds. M. Bergwall Action
92. Discussion, motion and vote on motion to award construction contracts for the Performing Arts Center Addition and Renovations Project to the lowest responsible bidders and to assign such construction contracts to Flintco Construction Solutions, Inc. and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $1,806,168.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions’ contract dated January 17, 2017. Payment will be made from the 2015 Bond Funds. M. Bergwall Action
12.0 Instructional Services
93. Presentation and discussion of the Annual Drop-Out and College Remediation Reports to the Board of Education. Dr. Coates and M. Officer Action
13.0 Student Services
94. Discussion regarding the extension of the 2016-2017 school year. The District's Instructional Calendar has a contingency calendar allowing for three snow days. Due to one snow day taken on January 6, 2017, the calendar reflects the last day of school will be changed from Friday, May 19, 2017 to Monday, May 22, 2017. C. Perry Info
95. Discussion, motion, and vote on motion to approve or disapprove the NEW agreement between Broken Arrow Public Schools and WWPF-ECG Heart Screening, for full service ECG heart screening for any and all participating Broken Arrow Public Schools’ student athletes. Students will be responsible for paying the $15.00 screening fee. K. Ellett Action
14.0 Business Services
96. Presentation and discussion of the monthly financial reports through March 31, 2017. N. Eneff Info
97. Discussion, motion and vote on motion to approve or disapprove the request to increase the general fund operating budget by $230,435. N. Eneff Action
98. Discussion, motion and vote on motion to approve or disapprove The Application for Temporary Appropriations for 2017-18 Fiscal Year for the General Fund, Building Fund, Child Nutrition Fund, Gift Fund, Endowment Fund, Workers’ Compensation Fund, and Bond Funds, (31,32,34,35,36,37,38,39). N. Eneff Action
99. Discussion, motion and vote on motion to approve or disapprove the Broken Arrow Education Association’s request to enter negotiations with the School Board of the Broken Arrow Public School District for the 2017-2018 contract year, and authorize the Chief Financial Officer to begin the negotiations process. N. Eneff Action
100. Presentation and discussion of the Treasurer’s Reports for March 2017. D. Dollahon Info
101. Presentation and discussion of the Activity Fund Reports for March 2017. D. Dollahon Info
102. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
103. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
104. Discussion, motion and vote on motion to approve or disapprove the purchase of copy paper from Contract Paper Group, Inc. for a total cost of $92,106.00. C. Metevelis Action
15.0 New Business
105. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
16.0 Executive Session
106. Discussion, motion, and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of real property in accordance with Oklahoma Statute 25, section 307(B)(3) and to discuss the evaluation and employment of Janet Dunlop, Superintendent, pursuant to Oklahoma Statute 25, section 307 (B)(1) of the Oklahoma Open Meeting Act. Action
17.0 Return to Open Session
107. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
108. Statement of executive session minutes by Board Clerk. Info
18.0 Adjourn
109. Adjournment. Action
The next regular board meeting will be held on May 8, 2017 at 6:00 pm in the Board Room at the Education Service Center, 701 S. Main Street, Broken Arrow, OK 74012.