Agenda
TYPE: Regular Meeting - New Format
DATE: 2/13/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 2.13.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Allen: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Allison Hynes an eighth grade student at Centennial Middle School. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the January 17, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Recognition and introduction of the Broken Arrow High School Tigettes for their commitment to service in the community and for being named as one of five finalists for the National Spirit Leader Award. M. Knight Info
7. Recognition and introduction of the Broken Arrow JV Cheer team for winning a national title at NCA in the JV Intermediate Division and a second National Championship in the Game Day division in Dallas, Texas. M. Knight Info
8. Recognition and introduction of Miss Allison Paige Hynes, 8th Grade Student at Centennial Middle School and the first female wrestling champion at the prestigious 74th Ted Anderson Memorial Edmond Wrestling Tournament. K. Ellett Info
7.0 Employment
9. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Director of Accounting, with such employment subject to a mutually acceptable and fully executed written contract of employment. N. Eneff Action
10. Discussion, motion and vote on motion to approve or disapprove the employment offer to an individual to serve as the Principal at Creekwood Elementary, with such employment subject to mutually acceptable and fully executed written contract of employment. K. Dyess Action
11. Discussion, motion and vote on motion to approve or disapprove the offer of employment to an individual to serve as the Chief Technology Officer, with such employment subject to mutually acceptable and fully executed written contract of employment. Dr. Dunlop Action
8.0 Comments From The Public
12. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
13. Presentation and discussion of the Broken Arrow Education Association Report. K. Cook Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Human Resources
14. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
15. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
B) Operations Services
16. Accept and approve the attached list of itemized bus rentals as received by the Transportation department and Chief Operating Officer. M. Bergwall
Action
17. Accept and approve the NEW agreement between Broken Arrow Public Schools and American Waste Control, Inc., providing a monthly lease of an electric 35 yard self-contained trash compactor at Broken Arrow High School. Total cost to the District is a monthly lease cost of $290.00 plus a $295.00 per haul rate and will be paid from the Building Fund. G. Moore
Action
18. Accept and approve the NEW Agreement between Broken Arrow Public Schools and Versatrans Solutions Inc. to provide Versatrans SIF agent software licenses for the Transportation department. Total cost to the District is $7,350.00 and will be paid from the Building Fund. D. Blackburn
Action
C) Instructional Services
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Staff Development for Educators, providing a two day, onsite district training for elementary math professional development. Total cost to the District is $9,200.00 and will be paid with Title IIA Federal Funds. S. Turner
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Solution Tree PLC, providing PLC training for secondary and elementary district staff scheduled for May 12, 2017. Total cost to the District is $13,000.00 and will be paid with Title IIA Federal Funds. S. Turner
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nature’s Vision, providing a fundraiser opportunity for Childers Middle School Student Council. There is no cost to the District. M. Officer
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Julie Dill, providing workshops on February 24, 2017 for Creative Writing classes at the Broken Arrow High School. Total cost to the District is $150.00 and will be paid with Activity Funds. M. Officer
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sunshine Party Jumps, providing inflatables for the Oak Crest Elementary School Super Kid’s Day scheduled for May 22, 2017. Total cost to the District is $637.00 and will be paid with Site Activity Funds. J. Peterson
Action
24. Accept and approve the purchase of leveled book rooms for every elementary site from Scholastic Education. Total cost to the District is a one-time amount of $215,000.00 and will be paid with RSA, OER and Literacy First funds. J. Peterson
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Conscious Discipline allowing the District to host the Summer Institute at Central on Main from July 23 – 31, 2017. There is no cost to the District. J. Peterson
Action
D) Student Services
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC, providing photo booth rental for the BAHS Sadie Hawkins Dance to be held at the Freshman Academy on February 18, 2017. Total cost to the District is $675.00 and will be paid from STUCO 934 Fund. J. Jedamski
Action
27. Accept and approve the NEW agreement between Broken Arrow Public Schools and Downing Incorporated, providing DJ and lighting services for the Broken Arrow High School Sadie Hawkins dance scheduled for February 18, 2017 at the Freshman Academy. Total cost to the District is $4,139.00 and will be paid from Student Council Fund 934. J. Jedamski
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ruby’s Vintage Rentals, providing decorations for the Broken Arrow High School Sadie Hawkins dance scheduled for February 18, 2017 at the Freshman Academy. Total cost to the District is $217.00 and will be paid from Student Council Fund 934. J. Jedamski
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Royal Valet Tulsa, providing valet service for the Broken Arrow Senior High Prom scheduled for April 29, 2017. Total cost to the District is $2,525.00 and will be paid with Junior Board Funds. J. Jedamski
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Elite Custom Photo Booth, LLC, providing photo booth rental for the BAHS Prom to be held on April 29, 2017. Total cost to the District is $1,400.00 and will be paid from Junior Board Funds. J. Jedamski
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enterprise Truck Rental, providing transportation for props for the Broken Arrow High School Prom scheduled for April 29, 2017. Total cost to the District is $80.00 per day with a $.12 per mile and the cost of insurance. Junior Board Funds will pay for the rental. J. Jedamski
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ted Amberg Comedy Magician, providing a magic show for the students participating in the Project Graduation scheduled for May 15 and 16, 2017. Total cost to the District is $2,450.00 and will be paid with Project Graduation Funds. J. Jedamski
Action
33. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hypnosis with Mike, LLC. providing entertainment for the students participating in the Project Graduation May 15, 2017. Total cost to the District is $1,995.00 and will be paid from Project Graduation Fund 878. J. Jedamski
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party AllStars, providing entertainment for the Broken Arrow High School students attending Colorbash on March 6, 2017. Total cost to the District is $495.00 and will be paid with STUCO Funds, 934. J. Jedamski
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Zach Downing Productions, providing square dance caller services for the Broken Arrow Freshman Academy Dance scheduled for March 4, 2017. Total cost to the District is $5,715.00 and will be paid with Activity Funds. J. Jedamski
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. Doug Henderson, providing clinician services for the Childers Advanced Band on February 23, 2017. Total cost to the District is $150.00 and will be paid from Band Activity Funds. Dr. Dale
Action
37. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and John Parks, providing clinician services for the Broken Arrow Percussion Ensemble. The amended agreement adds an additional $800.00 to the fees and will be paid with Band Activity Funds. Dr. Dale
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wes Cartwright, dba SW Designs, providing marching band design for the Pride of Broken Arrow. Total cost to the District is $25,000.00 and will be paid with Band Activity Funds. Dr. Dale
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Donald Hill Music for music arrangement for the Pride of Broken Arrow. Total cost to the District is $15,000.00 plus a travel expense not to exceed $2,500.00 and will be paid with Band Activity and Instructional Funds. Dr. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sarah Rillo, providing Pride color guard instruction and choreography. Total cost to the District is $2,000.00 per month from March through June 2017 and will be paid with Band Activity Funds. Dr. Dale
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Deli International Fundraiser, providing fundraising opportunities to the members of the Pride of Broken Arrow. There is no cost to the district. Dr. Dale
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Renaissance Tulsa Hotel and Convention Center, providing a venue for the Band Banquet to be held on April 15, 2017. Total cost to the District is $22,000.00 and will be paid with Band Activity Funds. Dr. Dale
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Professional Sports Catering (ONEOK), a fundraising opportunity during Driller games for band students and their parents. There is no cost to the District. Dr. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sapulpa Athletic Department, providing an opportunity for the BAHS Girls Basketball team to participate in the Sapulpa Girls Basketball Holiday Classic to be held December 27, 28, and 29, 2017. There is no cost to the District. K. Ellett
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jenks Public Schools, providing an opportunity for the BAHS Girls Basketball team to participate in the Jenks/Union High School Basketball Invitational Tournament January 18, 19, and 20, 2018. The home school will pay the visiting team a $250.00 participation fee. K. Ellett
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Dr. B Photography, providing photography services for the Basketball program for the 2016-2017 season. Pictures will include but not be limited to Senior Night pictures, slide show, thumb drive, home games, and action shots. Total cost to the District will be $820.00 and will be paid with Basketball Booster funds. K. Ellett
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Enduro Group Timing Company, providing the timing equipment for the BAHS track meet scheduled for March 24, 2017. Total cost to the District is $875.00 and will be paid with Track Activity Funds. K. Ellett
Action
48. Accept and approve the recommendation for Broken Arrow Public Schools to calculate the school calendar by hours rather than days for the 2017-2018 school year. C. Perry
Action
E) Business Services
49. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
50. Accept and approve the requested fundraisers for the Athletic Activity Fund. D. Dollahon
Action
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and E-Rate bid awarded vendors for the 2017-2018 school year. Total cost to the District is $1,506,010.32 and will be paid with General and Bond Funds. C. Mitchem
Action
52. Accept and approve the RENEWAL audit engagement letter between Broken Arrow Public Schools and Jenkins & Kemper, P. C., providing auditing services for the 2016-2017 year. Total cost to the District is $29,500.00 and will be paid with General Funds. N. Eneff
Action
11.0 Superintendent & Board of Education Communications
53. Discussion of the Education Legislation Update. L. Tiger Info
54. Presentation and discussion of the Strategic Planning process. Dr. Dunlop Info
55. Discussion, motion and vote on motion to approve or disapprove posting June 8 and 9, 2017 as the dates for the annual Board Retreat, to be held at NSUBA. Dr. Dunlop Action
56. Discussion, motion and vote on motion to approve or disapprove a timeline and schedule for the superintendent's evaluation consistent with the requirements of her employment contract. Action
12.0 Operations Services
57. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
58. Discussion, motion and vote on motion to approve or disapprove the re-bid received for the High School Fieldhouse/Classroom Addition project – Electrical Complete package from the lowest responsible bidder, PCES and to assign such construction contract to Flintco Construction Solutions, Inc. in the amount of $486,108.00. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Flintco Construction Solutions, Inc.’s contract dated December 15, 2015. Payment will be made from 2015 Bond Funds. B. Tolomeo Action
59. Discussion, motion and vote on motion to approve or disapprove the base bids and alternate #1 submitted by Petroleum Marketers Equipment Company, LLC, to provide fuel tank installation, concrete site work, and excavation of two (2) tanks, for proposed Transportation Fuel Tank project. Total cost to the District is $709,411.00 and will be paid from Bond Funds. D. Blackburn Action
13.0 Instructional Services
60. Discussion, motion and vote on motion to approve or disapprove the US Department of Education Innovation and Research Program - Early Phase Grant in an amount up to $800,000 per year for up to 5 years. This proposal would expand on our district's current practices to include a comprehensive Multi-Tiered System of Supports (MTSS) model that addresses the behavioral, social and emotional needs of all students. Dr. Kelly Davis Action
14.0 Student Services
61. Discussion, motion and vote on motion to approve or disapprove the bid submitted by BSN Sports for football uniforms for $82,185.00, to be paid with bond funds and activity funds. K.Ellett Action
62. Discussion, motion and vote on motion to approve or disapprove the proposed 2017-2018 school year instructional calendar. C. Perry Action
15.0 Technology Services
63. Discussion, motion and vote on motion to approve or disapprove the five year support for Core Switch. Total cost to the District is $82,971.65 and will be paid with Bond Funds. A Summers Action
16.0 Business Services
64. Presentation and discussion of the monthly financial reports through January 31, 2017. N. Eneff Info
65. Discussion, motion, and vote on motion to approve or disapprove the request to increase the general fund operating budget by $1,404,291. N. Eneff Action
66. Presentation and discussion of the Treasurer’s Reports for January 2017. D. Dollahon Info
67. Presentation and discussion of the Activity Fund Reports for January 2017. D. Dollahon Info
68. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
69. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
17.0 New Business
70. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Action
18.0 Adjourn
71. Adjournment. Action
There will be a Special Board Meeting Thursday, February 23, 2017 at noon in the Board Room at the Education Service Center, 701 S Main Street, Broken Arrow, OK 74012. The next Regular Board Meeting will be March 6, 2017 at 6:00 pm in the Board Room at the Education Service Center, 701 S Main Street, Broken Arrow, OK 74012.