Agenda
TYPE: Regular Meeting - New Format
DATE: 1/17/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 1.17.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Allen: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Ragan Shrum, a fourth grade student in Mr. Weingartner's class at Vandever Elementary School. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the December 12, 2016 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6. Discussion, motion and vote on motion to approve or disapprove the January 3, 2017 Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
7. Presentation and recognition of Ms. Janet Dotson, Principal at Leisure Park, for her leadership in literacy at the 2016 Billie J. Askew Reading Recovery and K-6 Institute held in November, 2016. J. Grisham Info
7.0 Employment
8. Presentation of the reorganization of the new Leadership Team, including internal reassignments, promotions and subsequent administrative cost savings. Formal approval by the Board of Education for these changes will occur when the Consent Agenda items are presented for a vote. Dr. Dunlop Info
8.0 Comments From The Public
9. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Approve or Disapprove General Consent Agenda Items
A) Human Resources
10. Accept and approve the new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
11. Accept and approve the proposed Resignation agreement with Kathleen Tebo. L. Tiger
Action
12. Accept and approve the proposed revision to Chuck Perry’s employment contract. L. Tiger
Action
13. Accept and approve the new employment, employment revisions and employment separations for support staff. L. Tiger
Action
14. Accept and approve the proposed Resignation and Consulting agreement with Dwayne Thompson. L. Tiger
Action
15. Accept and approve the proposed revision to Board Policy #1250, Equal Opportunity Non-Discrimination Statement Policy. The change includes two corrections; listing a title change for Debbie Renz, from Director of Special Education to Executive Director of Special Education, and listing Lori Tiger as contact by removing Ed Fager's name. L. Tiger
Action
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sun Life Assurance Company for the District’s life insurance plan. This is the final year of the 36 month guaranteed rate agreement which began January 1, 2015. The voluntary life insurance benefit is paid by the employee with no additional cost to the District. L. Tiger
Action
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Section 125 Flexible Benefit Plan from the District’s third party administrator, American Fidelity. There is no cost to the District. L. Tiger
Action
B) Operations Services
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Signal 88 Security, providing officer response to alarm calls for any of the contracted BAPS locations. Total cost to the District is approximately $7500.00 for the prorated service dates between February 1, 2017 and June 30, 2017 (aligning contract dates with the District’s fiscal year). Invoices will be paid from the Building Fund. D. Blackburn
Action
C) Instructional Services
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Muscogee Creek Nation Employment and Training Youth Works Program providing Indian Education Students an opportunity for summer work during the months of June and July 2017. There is no cost to the District. S. Turner
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Monty Harper Productions, providing a night to promote reading for the students and parents at Creekwood Elementary School scheduled for February 9, 2017. Total cost to the District is $300.00 and will be paid with Title 1, Project 511 Funds. S. Turner
Action
21. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Hobson’s Naviance based on the omission of test prep line item on the original agreement. Total additional cost to the District is $9,483.66 and will be paid with Bond Funds. M. Officer
Action
D) Student Services
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bishop Kelley allowing the BAHS Girls’ Soccer team to participate in the Bishop Kelley High School Soccer Tournament to be held March 30 through April 1, 2017. Total cost to the District is $350.00 and will be paid with Soccer Funds. K. Ellett
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bishop Kelley allowing the BAHS Boys’ Soccer team to participate in the Bishop Kelley High School Soccer Tournament to be held March 30 through April 1, 2017. Total cost to the District is $350.00 and will be paid with Soccer Funds. K. Ellett
Action
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Forest Ridge Country Club, providing a venue for the “Freezin’ for a Reason” Special Olympics fundraiser for students and employees to participate in a polar plunge benefit on January 25, 2017. There is no cost to the District. K. Ellett
Action
25. Accept and approve BAHS show choir students to attend the Lincoln Show Choir Competition in Lincoln, Nebraska, January 27, - 29, 2017. Cost is approximately $400 per student to be paid with choir activity funds. Dr. Dale
Action
26. Accept and approve the BAHS show choir students to attend the Minneapolis Show Choir Competition in Minneapolis, MN, March 2-5, 2017. Cost is approximately $400 per student to be paid with choir activity funds. Dr. Dale
Action
27. Accept and approve the BAHS show choir students to attend the Friends de Coup Show Choir Competition in Mitchell, South Dakota, March 17-19, 2017. Cost is approximately $400 per student to be paid with choir activity funds. Dr. Dale
Action
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma Performing Arts, allowing for the rental of the Marley Floor for the Broken Arrow High School Dance program scheduled for April 5 through 7, 2017. Total cost to the District is $200.00 and will be paid from Instructional Fund, Project 157. Dr. Dale
Action
29. Accept and approve the NEW agreement between Broken Arrow Public Schools and Adam Peters, providing Clinician services for the Broken Arrow High School Show Choir February 15 through 17, 2017. Total cost to the District is $500.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Brett Epperson, providing Clinician services for the Broken Arrow High School Show Choir February 15 through 17, 2017. Total cost to the District is $500.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ever Something Floral Styling, providing floral styling product and services for the Broken Arrow High School Senior Prom scheduled for April 29, 2017. Total cost to the District will be $5,000.00 and will be paid with Junior Board Funds. J. Jedamski
Action
32. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ruby’s Vintage Rentals, providing furniture products (chairs and couches) for the Broken Arrow Public Schools’ High School Senior Prom scheduled for April 29, 2017. Total cost to the District is $1,255.00 and will be paid with Junior Board Funds. J. Jedamski
Action
E) Technology Services
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Softerware (EZCARE2) for the purchase of online enrollment software. Total cost to the District is $1270.00 and will be paid with B&A Connections Activity Funds. B. Daley
Action
10.0 Superintendent & Board of Education Communications
34. Presentation and discussion of the High School Configuration updates. S. Holland-Handy Info
35. Discussion, motion and vote on motion to approve or disapprove the endorsement of the 2017 OneVoice Agenda. S. Holland-Handy Action
36. Discussion, motion and vote on motion to approve or disapprove the name of the new elementary school located at 3500 E. Kenosha, Broken Arrow, OK 74014. T. Green Action
37. Discussion, motion and vote on motion to approve or disapprove, at the recommendation of the Long Range Planning Committee, the proposed boundaries for the Elementary Schools and Middle Schools for the 2017-2018 School year. M. Bergwall Action
38. Discussion, motion and vote on motion to approve or disapprove the appointment of a board member as the OSSBA Legislative Liaison during the 2017 Legislative Session. Dr. Dunlop Action
11.0 Operations Services
39. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
40. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture for New Elementary School 15 – Phase I 2015 Bond Projects, August 2017 Final Sequencing from Thompson Educational Furnishings. Total cost to the District is $156,407.00 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
41. Discussion, motion and vote on motion to approve or disapprove the purchase of teacher and office furniture for New Elementary School 15 – Phase I 2015 Bond Projects August 2017 Final Sequencing Plan from L&M Office Furniture. Total cost to the District is $97,022.10 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
42. Discussion, motion and vote on motion to approve or disapprove the purchase of student furniture for Sequoyah Middle School Renovations and Additions – Phase I 2015 Bond Projects, August 2017 Final Sequencing from Thompson Educational Furnishings. Total cost to the District is $135,138.00 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
43. Discussion, motion and vote on motion to approve or disapprove the purchase of teacher and office furniture for Sequoyah Middle School Renovations and Additions – Phase I 2015 Bond Projects August 2017 Final Sequencing Plan from L&M Office Furniture. Total cost to the District is $30,747.00 and will be paid from Bond Funds/Trust Account. B. Tolomeo Action
44. Discussion, motion and vote on motion to approve or disapprove the bid submitted by Verde Vista Resources to furnish lawn maintenance services for Broken Arrow Public Schools. Total cost to the District is $384,330.00 and will be paid from the Building Fund. G. Moore Action
45. Discussion, motion and vote on motion to approve or disapprove the quote submitted by BridgePoint Electric, Inc. to provide electrical installation for proposed Transportation Fuel Tank project. Total cost to the District is $49,568.00 and will be paid from Bond Funds. D. Blackburn Action
46. Discussion, motion and vote on motion to approve or disapprove the execution of a contract between Broken Arrow Public Schools and Flintco Construction Solutions for Construction Management Services related to budgeting, bidding, and construction of the Performing Arts Center Project; and authorize the Chief Operating Officer to negotiate the terms of the contracts. Total cost to the District will be paid from 2009 Bond Funds. M. Bergwall Action
47. Discussion, motion and vote on motion to approve or disapprove the rejection of the bid received for the High School Fieldhouse/Classroom Addition project – Electrical Complete package from Coulson Electric in the amount of $506,126. There is no cost to the District. M. Bergwall Action
48. Discussion, motion and vote on motion to approve or disapprove the amended contract for bid package 5B - Ornamental Stairs and Handrails for the High School Fieldhouse/Classroom Addition project, amended due to a subcontractor name change from Osiyo Metals, LLC to Osiyo Metal Fabricators, LLC. M. Bergwall Action
12.0 Student Services
49. Discussion, motion and vote on motion to approve or disapprove the request by the Band Department to declare as surplus go cart props and to approve their sale. R. Dale Action
13.0 Business Services
50. Presentation and discussion of the monthly financial reports through December 31, 2016. N. Eneff Info
51. Discussion, motion and vote on motion to approve or disapprove a resolution for the Board of Education members to consider and to take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $23,500,000 General Obligation Combined Purpose Bonds of this School District, and designating bond counsel for this issuance of bonds. N. Eneff Action
52. Presentation and discussion of the Treasurer’s Reports for December 2016. D. Dollahon Info
53. Presentation and discussion of the Activity Fund Reports for December 2016. D. Dollahon Info
54. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
55. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
14.0 New Business
56. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
15.0 Adjourn
57. Adjournment. Action
REGULAR BOARD MEETING 1.17.2017