Agenda
TYPE: Regular Meeting - New Format
DATE: 3/6/2017 TIME: 6:00 PM
 Print
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS: Special Board Meeting
REGULAR BOARD MEETING 3.6.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Info
2.0 Moment of Silence
2. Statement by Board Vice President, Steve Allen: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Erik Fonkalsrud, a 4th grade student at Country Lane Intermediate. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Board Reorganization
5. Oath of Office to formally swear-in Steve Majors, the re-elected Zone 2 Board Member. Board President Info
6. Discussion, motion, and vote on motion to approve or disapprove the reorganization of the Board of Education: election of President, Vice-President, Clerk, and Deputy Clerk, to serve for a term of one year, effective April 10, 2017. Board President Action
7. Discussion, motion, and vote on motion to recite and accept the Board Member Code of Ethics. Board President Action
6.0 Minutes
8. Discussion, motion, and vote on motion to approve or disapprove the February 13, 2017 Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
9. Discussion, motion, and vote on motion to approve or disapprove the February 23, 2017 Special Board Meeting Minutes. Action
7.0 Summary of Awards & Achievements
10. Presentation and recognition of the Broken Arrow High School National Honor Society Officers; Daniela Aguilar-Ramirez, Aspen Dixon, Hannah Green, Amanda Mages, and Alexa Martin. L. Burns Info
8.0 Employment
11. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to Beth Gilbert to serve as the Broken Arrow Freshman Academy Principal, with such employment subject to mutually acceptable and fully executed written contract of employment. Dr. Coates Action
12. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to Tony Sappington to serve as the Sequoyah Middle School Principal, with such employment subject to mutually acceptable and fully executed written contract of employment. Dr. Coates Action
9.0 Comments From The Public
13. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
10.0 Reports to the Board
14. Presentation and discussion of the High School Configuration Updates. A. Summers Info
11.0 Approve or Disapprove General Consent Agenda Items
A) Communication Services
15. Accept and approve the NEW agreement between Broken Arrow Public Schools and Georgia’s Arts & Crafts Studio, LLC, providing an on-site field trip for B&A Connections Summer Camp scheduled for June 1, 2017 through July 30, 2017. Total cost to the District is $2,160.00 and will be paid with B&A Connections Activity Fund. C. Welborn
Action
16. Accept and approve the NEW agreements between Broken Arrow Public Schools and Joyful Jumps, providing inflatable entertainment for the students attending Summer Camp through B&A Connections. The Carnival events are scheduled for June 2, 2017 and August 4, 2017. Total cost to the District is $2870.00 and will be paid through the B&A Connections Activity Fund. C. Welborn
Action
B) Human Resources
17. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
18. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
C) Operations Services
19. Accept and approve the AMENDED agreement between Broken Arrow Public Schools and Advance Alarms, Inc., providing monitoring services for the new elevator at Sequoyah Middle School for the remaining four months of the 2016-2017 school year. Total cost to the District is $74.00 and will be paid from the Building Fund. D. Blackburn
Action
D) Instructional Services
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Christopher Nick, illustrator, as guest speaker to the children attending Creekwood Elementary School. His visit is scheduled for March 23 and 24, 2017. Total cost to the District is $100.00 and will be paid with site activity funds. J. Peterson
Action
21. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bounce Pro, providing the Vandever Elementary third through fifth grade students a testing reward scheduled for Tuesday, April 18, 2017. Total cost to the District is $425.00 and will be paid with site activity funds. J. Peterson
Action
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Read Naturally for the 2017-2018 school year. Total cost to the district is $13,300.00 and will be paid with RSA Funds. J. Peterson
Action
23. Accept and approve the purchase of Math in Practice guidebooks to accompany District OER's for the 2017-2018 school year in the amount of $56,311.20. J. Peterson
Action
24. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Harcourt Outlines, Inc., providing a fundraising opportunity for Spring Creek Elementary. There is no cost to the district. J. Peterson
Action
25. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Lee’s School Supplies, providing a fundraising opportunity for Lynn Wood Elementary. There is no cost to the District. J. Peterson
Action
26. Accept and approve the NEW agreements between Broken Arrow Public Schools and Jumpman Party Rentals, providing inflatable entertainment for the 8th grade students at Oneta Ridge Middle School. The scheduled event is May 12, 2017. Total cost to the District is $825.00 and will be paid with site Activity Funds. M. Officer
Action
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ruth Kelly Studio, providing picture packages for the 2017-2018 school year. There is no cost to the District. K. Dyess and Dr. Coates
Action
28. Accept and approve the NEW agreement between Broken Arrow Public Schools and Legacy Studios, providing picture packages for the 2017-2018 school year. There is no cost to the District. K. Dyess and Dr. Coates
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ruth Kelly Yearbook, providing yearbooks for the 2017-2018 school year. There is no cost to the District. K. Dyess and Dr. Coates
Action
30. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Josten’s Yearbook, providing yearbooks for the 2017-2018 school year. There is no cost to the District. K. Dyess and Dr. Coates
Action
31. Accept and approve the RENEWAL agreements between Broken Arrow Public Schools and Freckles, providing Frozen Custard to students of District sites. Total cost to the District is dependent upon the numbers of custards purchased (at .90 cents each) and will be paid from Activity Funds. K. Dyess and Dr. Coates
Action
32. Accept and approve the RENEWAL agreements between Broken Arrow Public Schools and Scholastic Book Fairs, providing a fundraising opportunity for sites in the District. There is no cost to the District. K. Dyess and Dr. Coates
Action
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa School Pictures, providing picture packages for the 2017-2018 school year. There is no cost to the District. K. Dyess and Dr. Coates
Action
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Life Touch Portrait, providing picture packages for the 2017-2018 school year. There is no cost to the District. K. Dyess
Action
E) Student Services
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Casino Nights of Tulsa, providing entertainment for the students participating in Project Graduation scheduled for Monday, May 15, 2017. Total cost to the District is $2,677.50 and will be paid with Project Graduation funds. J. Jedamski
Action
36. Accept and approve the NEW agreement between Broken Arrow Public Schools and Bad Wolf Ops, providing Laser Tag for a Broken Arrow High School Laser Tag Night scheduled for March 27, 2017. Total cost to the District is $448.00 and will be paid with Student Council Fund 934. J. Jedamski
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and David Kennedy Photography, providing photography services for the JROTC program on March 8, 2017. Total cost to the District is $287.57 and will be paid activity funds. M. Frie
Action
38. Accept and approve the NEW agreement between Broken Arrow Public Schools and Alycia Ripperger, providing choreography services for the Ernest Childers Middle School Girls and Mixed Choirs. Total cost to the District is $300.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kayla Birmingham, providing color guard training, audition, and instruction to members of the Pride of Broken Arrow for the 2017-2018 season. Total cost to the District is $3,750.00 and will be paid with Band Activity Funds. Dr. Dale
Action
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Assembly of God Church, providing a venue for the District’s fifth grade Choral Program scheduled for Monday, May 2, 2017. There is no cost to the District. Dr. Dale
Action
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Battle Creek Golf Club, providing a fundraising golf tournament for the Pride of Broken Arrow. Total cost to the District is a $500.00 deposit and will be paid with Band Booster Activity Funds. Dr. Dale
Action
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leon May Visual Design, providing music arrangements for The Pride of Broken Arrow. Total cost to the District is $15,000.00 plus travel expenses not to exceed $3,000.00, and will be paid with General Funds and Band Activity Funds. Dr. Dale
Action
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Wunderpit Music, providing front ensemble arrangements and sound design for the 2017-2018 Pride of Broken Arrow season. Total cost to the District is $8,000.00 plus travel expenses not to exceed $3,000.00 and will be paid with General Fund 039. Dr. Dale
Action
44. Accept and approve the NEW agreement between Broken Arrow Public Schools and Cousins Concert Attire, providing concert ware for the students of Oneta Ridge Middle School Choir. Total cost to the District is $2,476.46 and will be paid with Activity Funds. Dr. Dale
Action
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hyatt Regency Tulsa, providing catering and banquet services for the Broken Arrow High School Choir Banquet scheduled for April 28, 2017. Total cost to the District is $6,000.00 (including a $500.00 deposit) and will be paid with Choir Activity Funds. Dr. Dale
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents & Events, providing 12 easels to be used for the BAHS Basketball Banquet scheduled for March 28, 2017 at Central on Main at 6:30 p.m. Total cost to the District $92.40 and will be paid with Basketball Booster Funds. K. Ellett
Action
47. Accept and approve the NEW agreement between Broken Arrow Public Schools and Rib Crib providing catering and three servers for the BAHS Basketball Banquet scheduled for March 28, 2017 at Central on Main at 6:30 p.m. Total cost to the District $2,187.50 and will be paid with Basketball Booster Funds. K. Ellett
Action
F) Technology Services
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Clearwire Spectrum Holdings III LLC, providing a 30 year FCC Long Term Educational Broadband Service Lease agreement for the radio tower located at the High School. The District will receive $4,000.00 a month for the first 5 years. An increase to the payment will occur on the 6th year and will grow every five years. B. Stout
Action
G) Business Services
49. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
50. Accept and approve the donation of $3,000.00 to Administrative Office Activity Fund – Teacher of the Year from Flintco. D. Dollahon
Action
51. Accept and approve the donation of $10,000.00 to Broken Arrow High School Senior Class from Jostens. D. Dollahon
Action
52. Accept and approve the addition of “Team/Club Activities” as an approved expenditure for all sub accounts in the Athletic, Broken Arrow High School, Freshman Academy and Middle School Activity Funds. D. Dollahon
Action
53. Accept and approve the addition of “Teacher Certifications as approved by HR” as an approved expenditure for the General (892) sub account in all activity funds. D. Dollahon
Action
54. Accept and approve the addition of “Travel Expenses” as an approved expenditure for the One to One (901) sub account in the Administrative Office Activity Fund. D. Dollahon
Action
55. Accept and approve renewal of the sublease agreement dated February 1, 2016 in the amount of $65,275,000 for the fiscal year ending June 30, 2017 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
56. Accept and approve renewal of the sublease agreement dated June 1, 2012 in the amount of $67,300,000 for the fiscal year ending June 30, 2017 as required under the provisions of the Sublease Agreement dated June 1, 2012 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
57. Accept and approve renewal of the sublease agreement dated June 1, 2011 in the amount of $72,845,000 for the fiscal year ending June 30, 2017 as required under the provisions of the Sublease Agreement dated June 1, 2011 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
12.0 Superintendent & Board of Education Communications
58. Discussion, motion, and vote on motion to approve or disapprove the Board to adopt the OSSBA Superintendent Evaluation Instrument. C. Kelly Action
59. Discussion, motion, and vote on motion to approve or disapprove a special board meeting for the purpose of the Board to receive whole board development training with Dr. Ann Caine, OSSBA, on the topic of superintendent evaluation. C. Kelly Action
60. Discussion, motion, and vote on motion to approve or disapprove the appointment of the Board President or a designee to the Broken Arrow Economic Development Corporation. Dr. Dunlop Action
13.0 Communication Services
61. Discussion, motion, and vote on motion to approve or disapprove the acceptance of grant funds from the Broken Arrow Public Schools Foundation in the amount of $29,300.99, to be presented to the teachers of Broken Arrow Public Schools. A. Summers Action
62. Discussion, motion, and vote on motion to approve or disapprove the proposed fee increase for B & A Connections, (the Before & After Care program), for the 2017-2018 school year. A. Summers Action
14.0 Human Resources
63. Discussion of the Legislative Updates. L. Tiger Info
15.0 Operations Services
64. Presentation and discussion of the Monthly Construction Report. B. Tolomeo Info
65. Discussion, motion, and vote on motion to award construction contracts for the Broken Arrow Freshman Academy Classroom Addition Project to the lowest responsible bidders and to assign such construction contracts to Manhattan Construction Company and to approve or disapprove the amendment to the Construction Management contract establishing a Guaranteed Maximum Price (GMP) in the amount of $8,481,013.00, and authorize the Chief Operating Officer to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. This is pursuant to Manhattan Construction Company’s contract dated August 8, 2016. Payment will be made from 2015 Bond Funds. B. Tolomeo Action
16.0 Instructional Services
66. Discussion, motion, and vote on motion to approve or disapprove the grant application and receipt of funds for Kelly Zilmer, media specialist at Spring Creek Elementary, for a Cox Charities: Innovation in Education grant in the amount of $7,767.33 K. Dyess Action
67. Discussion, motion, and vote on motion to approve or disapprove the grant application and receipt of funds for Cheryl Hume, psychologist at Wolf Creek Elementary, for a Cox Charities: Innovation in Education grant in the amount of $2,500. K. Dyess Action
68. Discussion, motion, and vote on motion to approve or disapprove the grant application and receipt of funds for Jennifer Brown, art teacher at Broken Arrow High School, for a Cox Charities: Innovation in Education Grant in the amount of $3,381.32. Dr. Coates Action
17.0 Business Services
69. Presentation and discussion of the monthly financial reports through February 28, 2017. N. Eneff Info
70. Discussion, motion, and vote on motion to approve or disapprove the request to increase the general fund operating budget by $27,010. N. Eneff Action
71. Presentation and discussion of the Treasurer’s Reports for February 2017. D. Dollahon Info
72. Presentation and discussion of the Activity Fund Reports for February 2017. D. Dollahon Info
73. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2016-2017 fiscal year. C. Metevelis Action
74. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2016-2017 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
18.0 New Business
75. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
19.0 Executive Session
76. Discussion, motion, and vote on motion to approve or disapprove moving into executive session to discuss the evaluation and employment of Janet Dunlop, Superintendent, pursuant to Okla. Stat. title 25, section 307 B(1) of the Oklahoma Open Meeting Act. Action
20.0 Return to Open Session
77. Discussion, motion, and vote on motion to acknowledge that the Board has returned to open session. Action
78. Statement of executive session minutes by Board Clerk. Info
21.0 Adjourn
79. Adjournment. Action
The next Regular Board Meeting is scheduled for Monday, April 10, 2017 at 6:00 pm at the Education Service Center, 701 S Main Street, Broken Arrow, Oklahoma.